Legislature(2025 - 2026)ANCH LIO DENALI Rm
11/05/2025 01:00 PM Senate LEGISLATIVE COUNCIL
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ALASKA STATE LEGISLATURE
LEGISLATIVE COUNCIL
NOVEMBER 5, 2025
1:00 PM
MEMBERS PRESENT
Representative Sara Hannan, Chair
Senator Gary Stevens, Vice Chair
Representative Ashley Carrick
Representative Bryce Edgmon
Representative Chuck Kopp
Representative Mike Prax
Representative Calvin Schrage
Representative Louise Stutes
Senator Matt Claman
Senator Jesse Kiehl
MEMBERS ABSENT
Senator Cathy Giessel
Senator Elvi Gray-Jackson
Senator Lyman Hoffman
Senator Bert Stedman
Representative Donna Mears (alternate)
Senator Löki Tobin(alternate)
OTHER MEMBERS PRESENT
Representative Carolyn Hall
AGENDA
APPROVAL OF AGENDA
APPROVAL OF MINUTES
COMMITTEE BUSINESS
EXECUTIVE SESSION
SPEAKER REGISTER
Jessica Geary, Executive Director, Legislative Affairs
Agency (LAA)
JC Kestel, Procurement Officer, LAA
Shay Wilson, Chief Information Officer, LAA
Tim Powers, Chief Technology and Outreach Officer, LAA
I. Call to Order
1:05:13 PM
CHAIR HANNAN called the Legislative Council meeting to order
at 1:05pm on November 5, 2025, in the Denali Room of the
Anchorage Legislative Office Building.
Present at the call were Representatives Carrick, Edgmon,
Kopp, Schrage, Stutes, Hannan; Senators Claman, Kiehl,
Stevens.
Nine members present.
Representative Prax joined the meeting at 1:49pm.
II. Approval of the Agenda
1:07:10 PM
VICE CHAIR STEVENS moved and asked unanimous consent that
Legislative Council approve the agenda as presented.
The motion passed without objection.
III. Approval of Minutes
a. September 10, 2025, Meeting Minutes
1:07:27 PM
VICE CHAIR STEVENS moved and asked unanimous consent that
Legislative Council approve the minutes dated September 10,
2025, as presented.
The minutes were approved without objection.
IV. Committee Business
a. Assembly Building Property Management Contract
Amendment for Special Session Management Costs
1:07:58 PM
VICE CHAIR STEVENS moved that Legislative Council approve
Amendment No. 1 of the Agency's contract with TNT Realty, LLC
dba Juneau Real Estate, to increase the contract amount by
$4,165.00 to a total of $163,345.00.
CHAIR HANNAN objected for the purpose of discussion and asked
Procurement Officer JC Kestel to speak to this item.
JC KESTEL, Procurement Officer, Legislative Affairs Agency
(LAA), stated the Agency has a contract with TNT Realty, LLC
dba Juneau Real Estate (JRE) for property management services
for the Assembly Building Apartments and has had it in place
for almost two years. This amendment request is to increase
the contract amount to account for the special session that
occurred in August. There is a different billing rate for
session months and interim months in this contract. This
amendment would bring the Agency whole for the contract period
with the contractor.
There was no discussion, and a roll call vote was taken.
1:09:48 PM
YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,
Hannan; Senators Claman, Kiehl, Stevens
NAYS: none
The motion passed 9-0.
b. Assembly Building Property Management Contract Renewal
No. 1
1:10:54 PM
VICE CHAIR STEVENS moved that Legislative Council approve
Renewal No. 1 of the contract for property management services
of the Assembly Building Apartments with TNT Realty, LLC dba
Juneau Real Estate in an amount not to exceed $172,535.30.
CHAIR HANNAN objected for the purpose of discussion and asked
Procurement Officer JC Kestel to speak to this item.
MR. KESTEL stated that the Agency has been working with JRE
for property management of the Assembly Building Apartments
(ABA) for the past two years. The Agency is satisfied with
JRE's performance and is requesting to exercise Renewal No. 1
of five renewals total. If approved, this would renew the
contract for the period of December 1, 2025, through November
30, 2027.
CHAIR HANNAN clarified that this renewal would now include
special session coverage which the first contract did not.
MR. KESTEL confirmed that and mentioned that the Agency has
built some contingency funds into the not to exceed amount to
allow for two special sessions in the two-year contract
period.
CHAIR HANNAN stated that in case there was confusion, it was
made clear on the record that the first amendment was just
amending the two-year contract to include special session
funds which were not included in the original contract that
expires on November 30, 2025. The first renewal of the ongoing
contract will now include those contingency funds in case
there are special sessions.
REPRESENTATIVE KOPP asked whether the committee had taken the
two agenda items out of order and if the motion needed to be
restated.
CHAIR HANNAN clarified that restating the motion was not
necessary. She explained that the first motion passed
pertained to the contract currently in place, which expires on
November 30, 2025, and that the only change in that action was
an amendment to cover special session costs. She added that
the motion now before the committee concerned renewing the
contract for an additional two-year period.
Chair Hannan noted that it required reviewing the materials
several times to ensure the dates were sequenced correctly and
commended staff, stating they had indeed sequenced the dates
correctly.
REPRESENTATIVE STUTES stated that she wanted to preface her
remarks by noting she is a satisfied tenant and appreciates
the service. She then observed that the item before the
committee is a two-year contract for $172,000, which she
calculated to be slightly more than $7,000 per month. She
asked what services are provided for that amount.
MR. KESTEL responded that the property management company
provides full services for the Assembly Building Apartments,
with the Agency assisting only as needed. These services
include managing all leasing activity and working with tenants
throughout the duration of their leases. The company also
oversees contracted services at the facility, such as
janitorial work and necessary repairs. In addition, they
conduct annual inventories and move-out inventories, ensure
compliance with Legislative Council policies, and work with
the Agency to reconcile payments for leases and building
services. He concluded by noting that LAA Executive Director
Geary may be able to provide additional details he may have
missed.
REPRESENTATIVE STUTES asked whether the State is charged
additional fees when maintenance work is required. She added
that, in her view, paying more than $7,000 per month for
property management services seemed somewhat steep.
JESSICA GEARY, Executive Director, LAA, clarified that during
the legislative session the property management fee is $8,715
per month, and during the interim it is $4,550 per month. She
stated she wanted to ensure it was clear that different rates
are charged for session and interim periods.
She further explained that Juneau Real Estate has three staff
members, and any work that can be performed by them is
included in the management fee. However, certain services,
such as janitorial work for common areas, move-out cleaning,
or maintenance that the property managers cannot perform, are
contracted out as needed.
Ms. Geary added that for fiscal year 2025, the Assembly
Building Apartments generated $209,000 in revenue, with
expenditures totaling $200,000, meaning the facility is paying
for itself and generating a small surplus.
REPRESENTATIVE STUTES stated that while the building may be
paying for itself, she presumed that calculation does not
include the cost of the improvements made to the building. She
asked, as a point of clarification, whether those expenses had
been factored into the numbers Ms. Geary mentioned.
MS. GEARY confirmed that the figures did not include any of
the construction costs associated with bringing the building
to its current condition.
REPRESENTATIVE STUTES again expressed that she is delighted to
live in the building and is satisfied with the services
provided. She noted that, having had multiple rental
properties herself, the management fee seemed somewhat high to
her. She added that she appreciated the opportunity to ask the
questions.
With no further discussion, Chair Hannan removed her
objection, and a roll call vote was taken.
1:19:27 PM
YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,
Hannan; Senators Claman, Kiehl, Stevens
NAYS: none
The motion passed 9 to 0.
The original vote was 8 to 1. Representative Stutes requested
to change her vote from "nay" to "yea" resulting in a final
vote of 9 to 0.
c. IT 4-Year Technology Plan Update and Gartner Inc.
Professional Services Contract Renewal No. 1
1:21:08 PM
VICE CHAIR STEVENS moved that Legislative Council approve
Renewal No. 1 of the Gartner contract not to exceed $262,700.
CHAIR HANNAN objected for the purpose of discussion and asked
Chief Information Officer Shay Wilson and Chief Technology and
Outreach Officer Tim Powers to speak to this item.
SHAY WILSON, Chief Information Officer, LAA, stated that the
Four-Year Technology Plan approved by Legislative Council in
April 2024 identified five key initiatives: value, reliability
and support; cybersecurity risk management; outreach and
technological solutions; artificial intelligence; hybrid IT
and secure government cloud services. Eighteen months later,
each initiative now has at least one attached and
substantially completed project.
He reported that the Division of Technology and Information
(DTI) implemented a ticketing system, is moving Microsoft
security reporting and monitoring to the Cloud, and has made
significant progress on the eight projects outlined in the
plan. The telephone system replacement is underway, with
several offices completing transition, and the Capitol is
expected to be completed before session. Infrastructure
improvements are about ninety percent complete. The hardware
refresh is in its cleanup phase. Capitol audiovisual upgrades
were completed last session with additional work scheduled for
Anchorage where audiovisual upgrades will begin in January.
Access control upgrades in the Capitol are complete with
comparable work ongoing in Anchorage. He noted that DTI has
begun work on the next four-year technology plan. Mr. Wilson
credited his staff for these accomplishments and stated that
Gartner's technical expertise and support helped accelerate
project development and reduce design time.
Regarding the Gartner renewal, he said the contract includes a
step up to $262,700, although DTI is negotiating to remove the
CISO component and remains satisfied with the current service
level. Because negotiations are not yet complete, DTI is
requesting approval for an amount not to exceed $262,700, with
the expectation that the final cost will be lower.
REPRESENTATIVE CARRICK stated she was not familiar with the
initiative and asked what were the five key initiatives that
are on schedule for completion. Noting the memo dated October
26 indicated that final contract figures may not be available
before the expiration date, she asked if Mr. Wilson had any
estimate of how much the final amount might differ from the
figure being considered for approval.
MR. WILSON responded that the Four-Year Technology Plan he
referenced is attached to the April 2024 Legislative Council
meeting in BASIS and that he could provide it after the
meeting. He stated that the plan identified five key
initiatives: value, reliability, and support; cybersecurity
and information risk management; outreach and technological
solutions; artificial intelligence; and hybrid IT and secure
government services. The related projects are outlined in the
same document.
Regarding the contract amount, he said negotiations with
Gartner to remove the step-up are not finalized. He expects to
have the final figure before the contract expires, although
not in time to return to Council, which is why the requested
approval is for the full amount of $262,700.
REPRESENTATIVE CARRICK followed up noting her recent
conversation with Mr. Powers regarding IT upgrades at the
Anchorage LIO. Recalling that a separate quote had been
provided for potential upgrades at the Fairbanks LIO, she
asked whether that quote or effort was connected to the Four-
Year Technology Plan or if it was a separate issue.
TIM POWERS, Chief Technology and Outreach Officer, LAA,
responded that the two efforts are separate projects.
Explaining that the audiovisual upgrade in Anchorage began
more than three years ago under a contract with K2 Audio, and
that all audiovisual work has occurred outside of the Gartner
contract.
VICE CHAIR STEVENS asked whether the goal of the access control
upgrades is to allow a single key FOB to work in both
Anchorage and Juneau, noting that members are often unsure
which FOB operates at which location.
MR. WILSON responded that DTI is working with the contractor
to replace the access readers in Anchorage. Once that work is
complete, members will only need one FOB. He confirmed that
the replacement is not yet finished.
With no further discussion, Chair Hannan removed her
objection, and a roll call vote was taken.
1:32:34 PM
YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,
Hannan; Senators Claman, Kiehl, Stevens
NAYS: none
The motion passed 9 to 0.
d. Representative Hall Travel Expenses
CHAIR HANNAN stated that per Legislative Council policy, if a
legislator or legislative employee misses the 60-day deadline
for claiming expenses following business travel, the
reimbursement claim must come before Legislative Council.
1:34:02 PM
VICE CHAIR STEVENS moved that Legislative Council approve
Representative Hall's late travel reimbursement request for
travel which took place from August 3 to August 10, 2025, and
August 11 to August 13, 2025.
CHAIR HANNAN objected for the purpose of discussion and stated
that Representative Hall was online and available for
questions.
Seeing no questions or discussion, Chair Hannan removed her
objection and a roll call vote was taken.
1:34:44 PM
YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,
Hannan; Senators Claman, Kiehl, Stevens
NAYS: none
The motion passed 9 to 0.
V. Executive Session
a. Cybersecurity Briefing
i. Computer Systems Acceptable Use Policy Update
b. RFP 685 - Office of Victims' Rights Case Management
System
CHAIR HANNAN stated that Council would now go into Executive
Session for a cybersecurity briefing, a computer systems
acceptable use policy update, and an RFP for a case management
system for the Office of Victims' Rights.
1:36:00 PM
VICE CHAIR STEVENS moved Legislative Council go into Executive
Session under Uniform Rule 22(B)(1), discussion of matters,
the immediate knowledge of which would adversely affect the
finances of a government unit and 22(B)(3), discussion of a
matter that may, by law, be required to be confidential. The
following people may remain in the room or on-line for the
executive session: Jessica Geary, Sant Lesh, Emily Nauman,
Tim Powers, Shay Wilson, JC Kestel, Ernest Daigle, Angela
Garay, Linnea Dishner, Diana Kniazewycz, Sabrina Javier, any
legislators not on Legislative Council, and any staff of
Legislative Council members.
1:36:56 PM
Council went into Executive Session.
2:48:04 PM
Council came out of Executive Session.
2:48:23 PM
Roll was taken to establish a quorum. Present at the call
were: Representatives Carrick, Edgmon, Kopp, Prax, Schrage,
Stutes, Hannan; Senators Claman, Kiehl, Stevens.
Ten members present.
a. Cybersecurity Briefing
i. Computer Systems Acceptable Use
2:49:50 PM
VICE CHAIR STEVENS moved that Legislative Council approve the
updated Legislative Council Computer Systems Acceptable Use
Policy as presented, except for the use of artificial
intelligence (AI).
CHAIR HANNAN asked Chief Information Officer Shay Wilson to
speak to this item.
MR. WILSON explained that the revisions in the Computer
Systems Acceptable Use Policy include general language clean
up, such as removing unnecessary capitalization of
egislator" and "intranet," replacing archaic references to
"electronic mail" with "email," and updating awkward phrasing
related to early social media use. The policy also adds a new
section requiring mandatory cybersecurity awareness training.
This training will be brief, ongoing throughout the year, and
paired with a biennial review of the policy as part of
additional LAA training.
Mr. Wilson noted that mandatory training was one of four
recommendations from the cybersecurity assessment conducted in
July. The other recommendations were enabling multifactor
authentication on Virtual Private Network (VPN) connections,
increasing password complexity, and requiring additional
verification for privileged administrative actions.
2:51:56 PM
Council took a brief at ease.
2:52:13 PM
Council returned from a brief at ease.
Seeing no questions or further discussion, Chair Hannan
removed her objection, and a roll call vote was taken.
2:52:28 PM
YEAS: Representatives Carrick, Edgmon, Kopp, Prax, Schrage,
Stutes, Hannan; Senators Claman, Kiehl, Stevens
NAYS: none
The motion passed 10 to 0.
b. RFP 685 - Office of Victims' Rights Case Management
System
2:53:49 PM
VICE CHAIR STEVENS moved that Legislative Council approve
award of RFP 685 to Karpel Computer Systems, Inc. with a not
to exceed contract value of $180,000.00.
CHAIR HANNAN objected for the purpose of discussion and asked
Procurement Officer JC Kestel to speak to this item.
MR. KESTEL stated that in May of 2025 the Agency issued RFP
685 to solicit proposals for a new case management system for
the Office of Victims' Rights. The solicitation was posted on
the State's Online Public Notice system and emailed to
multiple vendors. The RFP closed in September with twelve
proposals received. Six were found non-responsive, and the
remaining six were evaluated by a Proposal Evaluation
Committee (PEC). The top three proposals advanced to a live
demonstration evaluation round. After final scoring, the PEC
awarded 888.72 points to Karpel Computer Systems, Inc., and
recommended awarding RFP 685 to that vendor.
Seeing no questions or further discussion, Chair Hannan
removed her objection, and a roll call vote was taken.
2:55:53 PM
YEAS: Representatives Carrick, Edgmon, Kopp, Prax, Schrage,
Stutes, Hannan; Senators Claman, Kiehl, Stevens
NAYS: none
The motion passed 10 to 0.
VI.Adjournment
There being no further business before the committee, the
Legislative Council meeting was adjourned at 2:57pm.
2:57:09 PM
| Document Name | Date/Time | Subjects |
|---|---|---|
| Legislative Council Meeting Agenda November 5 2025.pdf |
JLEC 11/5/2025 1:00:00 PM |
|
| Item III.a.--September 10 2025 LC Meeting Minutes.pdf |
JLEC 11/5/2025 1:00:00 PM |
|
| Item IV.b.--ABA Property Management Contract Renewal No. 1 Memo to LEC.pdf |
JLEC 11/5/2025 1:00:00 PM |
|
| Item IV.a.--ABA Property Management Contract Amendment Request to LEC.pdf |
JLEC 11/5/2025 1:00:00 PM |
|
| Item IV.c.--Memo to Chair RE DTI Briefing and Gartner Contract.pdf |
JLEC 11/5/2025 1:00:00 PM |
|
| Item IV.d--Updated Rep. Hall Reimbursement Claim.pdf |
JLEC 11/5/2025 1:00:00 PM |
|
| Item IV.d.i.--Rep. Hall FBX Travel Reimbursement.pdf |
JLEC 11/5/2025 1:00:00 PM |