ALASKA STATE LEGISLATURE  LEGISLATIVE COUNCIL    NOVEMBER 5, 2025  1:00 PM    MEMBERS PRESENT  Representative Sara Hannan, Chair  Senator Gary Stevens, Vice Chair  Representative Ashley Carrick  Representative Bryce Edgmon  Representative Chuck Kopp  Representative Mike Prax  Representative Calvin Schrage  Representative Louise Stutes  Senator Matt Claman  Senator Jesse Kiehl    MEMBERS ABSENT  Senator Cathy Giessel  Senator Elvi Gray-Jackson  Senator Lyman Hoffman  Senator Bert Stedman  Representative Donna Mears (alternate)  Senator Löki Tobin(alternate)    OTHER MEMBERS PRESENT  Representative Carolyn Hall    AGENDA  APPROVAL OF AGENDA  APPROVAL OF MINUTES  COMMITTEE BUSINESS  EXECUTIVE SESSION    SPEAKER REGISTER  Jessica Geary, Executive Director, Legislative Affairs  Agency (LAA)  JC Kestel, Procurement Officer, LAA  Shay Wilson, Chief Information Officer, LAA  Tim Powers, Chief Technology and Outreach Officer, LAA    I. Call to Order    1:05:13 PM  CHAIR HANNAN called the Legislative Council meeting to order  at 1:05pm on November 5, 2025, in the Denali Room of the  Anchorage Legislative Office Building.    Present at the call were Representatives Carrick, Edgmon,  Kopp, Schrage, Stutes, Hannan; Senators Claman, Kiehl,  Stevens.    Nine members present.    Representative Prax joined the meeting at 1:49pm.    II. Approval of the Agenda  1:07:10 PM  VICE CHAIR STEVENS moved and asked unanimous consent that  Legislative Council approve the agenda as presented.    The motion passed without objection.    III. Approval of Minutes  a. September 10, 2025, Meeting Minutes    1:07:27 PM  VICE CHAIR STEVENS moved and asked unanimous consent that  Legislative Council approve the minutes dated September 10,  2025, as presented.    The minutes were approved without objection.    IV. Committee Business  a. Assembly Building Property Management Contract  Amendment for Special Session Management Costs    1:07:58 PM  VICE CHAIR STEVENS moved that Legislative Council approve  Amendment No. 1 of the Agency's contract with TNT Realty, LLC  dba Juneau Real Estate, to increase the contract amount by  $4,165.00 to a total of $163,345.00.    CHAIR HANNAN objected for the purpose of discussion and asked  Procurement Officer JC Kestel to speak to this item.    JC KESTEL, Procurement Officer, Legislative Affairs Agency  (LAA), stated the Agency has a contract with TNT Realty, LLC  dba Juneau Real Estate (JRE) for property management services  for the Assembly Building Apartments and has had it in place  for almost two years. This amendment request is to increase  the contract amount to account for the special session that  occurred in August. There is a different billing rate for  session months and interim months in this contract. This  amendment would bring the Agency whole for the contract period  with the contractor.    There was no discussion, and a roll call vote was taken.    1:09:48 PM  YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,  Hannan; Senators Claman, Kiehl, Stevens    NAYS: none    The motion passed 9-0.    b. Assembly Building Property Management Contract Renewal  No. 1  1:10:54 PM  VICE CHAIR STEVENS moved that Legislative Council approve  Renewal No. 1 of the contract for property management services  of the Assembly Building Apartments with TNT Realty, LLC dba  Juneau Real Estate in an amount not to exceed $172,535.30.    CHAIR HANNAN objected for the purpose of discussion and asked  Procurement Officer JC Kestel to speak to this item.    MR. KESTEL stated that the Agency has been working with JRE  for property management of the Assembly Building Apartments  (ABA) for the past two years. The Agency is satisfied with  JRE's performance and is requesting to exercise Renewal No. 1  of five renewals total. If approved, this would renew the  contract for the period of December 1, 2025, through November  30, 2027.    CHAIR HANNAN clarified that this renewal would now include  special session coverage which the first contract did not.    MR. KESTEL confirmed that and mentioned that the Agency has  built some contingency funds into the not to exceed amount to  allow for two special sessions in the two-year contract  period.    CHAIR HANNAN stated that in case there was confusion, it was  made clear on the record that the first amendment was just  amending the two-year contract to include special session  funds which were not included in the original contract that  expires on November 30, 2025. The first renewal of the ongoing  contract will now include those contingency funds in case  there are special sessions.    REPRESENTATIVE KOPP asked whether the committee had taken the  two agenda items out of order and if the motion needed to be  restated.    CHAIR HANNAN clarified that restating the motion was not  necessary. She explained that the first motion passed  pertained to the contract currently in place, which expires on  November 30, 2025, and that the only change in that action was  an amendment to cover special session costs. She added that  the motion now before the committee concerned renewing the  contract for an additional two-year period.    Chair Hannan noted that it required reviewing the materials  several times to ensure the dates were sequenced correctly and  commended staff, stating they had indeed sequenced the dates  correctly.    REPRESENTATIVE STUTES stated that she wanted to preface her  remarks by noting she is a satisfied tenant and appreciates  the service. She then observed that the item before the  committee is a two-year contract for $172,000, which she  calculated to be slightly more than $7,000 per month. She  asked what services are provided for that amount.    MR. KESTEL responded that the property management company  provides full services for the Assembly Building Apartments,  with the Agency assisting only as needed. These services  include managing all leasing activity and working with tenants  throughout the duration of their leases. The company also  oversees contracted services at the facility, such as  janitorial work and necessary repairs. In addition, they  conduct annual inventories and move-out inventories, ensure  compliance with Legislative Council policies, and work with  the Agency to reconcile payments for leases and building  services. He concluded by noting that LAA Executive Director  Geary may be able to provide additional details he may have  missed.    REPRESENTATIVE STUTES asked whether the State is charged  additional fees when maintenance work is required. She added  that, in her view, paying more than $7,000 per month for  property management services seemed somewhat steep.  JESSICA GEARY, Executive Director, LAA, clarified that during  the legislative session the property management fee is $8,715  per month, and during the interim it is $4,550 per month. She  stated she wanted to ensure it was clear that different rates  are charged for session and interim periods.    She further explained that Juneau Real Estate has three staff  members, and any work that can be performed by them is  included in the management fee. However, certain services,  such as janitorial work for common areas, move-out cleaning,  or maintenance that the property managers cannot perform, are  contracted out as needed.    Ms. Geary added that for fiscal year 2025, the Assembly  Building Apartments generated $209,000 in revenue, with  expenditures totaling $200,000, meaning the facility is paying  for itself and generating a small surplus.    REPRESENTATIVE STUTES stated that while the building may be  paying for itself, she presumed that calculation does not  include the cost of the improvements made to the building. She  asked, as a point of clarification, whether those expenses had  been factored into the numbers Ms. Geary mentioned.    MS. GEARY confirmed that the figures did not include any of  the construction costs associated with bringing the building  to its current condition.    REPRESENTATIVE STUTES again expressed that she is delighted to  live in the building and is satisfied with the services  provided. She noted that, having had multiple rental  properties herself, the management fee seemed somewhat high to  her. She added that she appreciated the opportunity to ask the  questions.    With no further discussion, Chair Hannan removed her  objection, and a roll call vote was taken.  1:19:27 PM  YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,  Hannan; Senators Claman, Kiehl, Stevens    NAYS: none    The motion passed 9 to 0.    The original vote was 8 to 1. Representative Stutes requested  to change her vote from "nay" to "yea" resulting in a final  vote of 9 to 0.    c. IT 4-Year Technology Plan Update and Gartner Inc.  Professional Services Contract Renewal No. 1    1:21:08 PM  VICE CHAIR STEVENS moved that Legislative Council approve  Renewal No. 1 of the Gartner contract not to exceed $262,700.    CHAIR HANNAN objected for the purpose of discussion and asked  Chief Information Officer Shay Wilson and Chief Technology and  Outreach Officer Tim Powers to speak to this item.    SHAY WILSON, Chief Information Officer, LAA, stated that the  Four-Year Technology Plan approved by Legislative Council in  April 2024 identified five key initiatives: value, reliability  and support; cybersecurity risk management; outreach and  technological solutions; artificial intelligence; hybrid IT  and secure government cloud services. Eighteen months later,  each initiative now has at least one attached and  substantially completed project.    He reported that the Division of Technology and Information  (DTI) implemented a ticketing system, is moving Microsoft  security reporting and monitoring to the Cloud, and has made  significant progress on the eight projects outlined in the  plan. The telephone system replacement is underway, with  several offices completing transition, and the Capitol is  expected to be completed before session. Infrastructure  improvements are about ninety percent complete. The hardware  refresh is in its cleanup phase. Capitol audiovisual upgrades  were completed last session with additional work scheduled for  Anchorage where audiovisual upgrades will begin in January.  Access control upgrades in the Capitol are complete with  comparable work ongoing in Anchorage. He noted that DTI has  begun work on the next four-year technology plan. Mr. Wilson  credited his staff for these accomplishments and stated that  Gartner's technical expertise and support helped accelerate  project development and reduce design time.    Regarding the Gartner renewal, he said the contract includes a  step up to $262,700, although DTI is negotiating to remove the  CISO component and remains satisfied with the current service  level. Because negotiations are not yet complete, DTI is  requesting approval for an amount not to exceed $262,700, with  the expectation that the final cost will be lower.    REPRESENTATIVE CARRICK stated she was not familiar with the  initiative and asked what were the five key initiatives that  are on schedule for completion. Noting the memo dated October  26 indicated that final contract figures may not be available  before the expiration date, she asked if Mr. Wilson had any  estimate of how much the final amount might differ from the  figure being considered for approval.    MR. WILSON responded that the Four-Year Technology Plan he  referenced is attached to the April 2024 Legislative Council  meeting in BASIS and that he could provide it after the  meeting. He stated that the plan identified five key  initiatives: value, reliability, and support; cybersecurity  and information risk management; outreach and technological  solutions; artificial intelligence; and hybrid IT and secure  government services. The related projects are outlined in the  same document.    Regarding the contract amount, he said negotiations with  Gartner to remove the step-up are not finalized. He expects to  have the final figure before the contract expires, although  not in time to return to Council, which is why the requested  approval is for the full amount of $262,700.    REPRESENTATIVE CARRICK followed up noting her recent  conversation with Mr. Powers regarding IT upgrades at the  Anchorage LIO. Recalling that a separate quote had been  provided for potential upgrades at the Fairbanks LIO, she  asked whether that quote or effort was connected to the Four- Year Technology Plan or if it was a separate issue.    TIM POWERS, Chief Technology and Outreach Officer, LAA,  responded that the two efforts are separate projects.  Explaining that the audiovisual upgrade in Anchorage began  more than three years ago under a contract with K2 Audio, and  that all audiovisual work has occurred outside of the Gartner  contract.    VICE CHAIR STEVENS asked whether the goal of the access control  upgrades is to allow a single key FOB to work in both  Anchorage and Juneau, noting that members are often unsure  which FOB operates at which location.    MR. WILSON responded that DTI is working with the contractor  to replace the access readers in Anchorage. Once that work is  complete, members will only need one FOB. He confirmed that  the replacement is not yet finished.    With no further discussion, Chair Hannan removed her  objection, and a roll call vote was taken.    1:32:34 PM  YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,  Hannan; Senators Claman, Kiehl, Stevens    NAYS: none    The motion passed 9 to 0.    d. Representative Hall Travel Expenses    CHAIR HANNAN stated that per Legislative Council policy, if a  legislator or legislative employee misses the 60-day deadline  for claiming expenses following business travel, the  reimbursement claim must come before Legislative Council.    1:34:02 PM  VICE CHAIR STEVENS moved that Legislative Council approve  Representative Hall's late travel reimbursement request for  travel which took place from August 3 to August 10, 2025, and  August 11 to August 13, 2025.    CHAIR HANNAN objected for the purpose of discussion and stated  that Representative Hall was online and available for  questions.    Seeing no questions or discussion, Chair Hannan removed her  objection and a roll call vote was taken.    1:34:44 PM  YEAS: Representatives Carrick, Edgmon, Kopp, Schrage, Stutes,  Hannan; Senators Claman, Kiehl, Stevens    NAYS: none    The motion passed 9 to 0.    V. Executive Session  a. Cybersecurity Briefing  i. Computer Systems Acceptable Use Policy Update  b. RFP 685 - Office of Victims' Rights Case Management  System    CHAIR HANNAN stated that Council would now go into Executive  Session for a cybersecurity briefing, a computer systems  acceptable use policy update, and an RFP for a case management  system for the Office of Victims' Rights.    1:36:00 PM  VICE CHAIR STEVENS moved Legislative Council go into Executive  Session under Uniform Rule 22(B)(1), discussion of matters,  the immediate knowledge of which would adversely affect the  finances of a government unit and 22(B)(3), discussion of a  matter that may, by law, be required to be confidential. The  following people may remain in the room or on-line for the  executive session: Jessica Geary, Sant Lesh, Emily Nauman,  Tim Powers, Shay Wilson, JC Kestel, Ernest Daigle, Angela  Garay, Linnea Dishner, Diana Kniazewycz, Sabrina Javier, any  legislators not on Legislative Council, and any staff of  Legislative Council members.    1:36:56 PM  Council went into Executive Session.    2:48:04 PM  Council came out of Executive Session.    2:48:23 PM  Roll was taken to establish a quorum. Present at the call  were: Representatives Carrick, Edgmon, Kopp, Prax, Schrage,  Stutes, Hannan; Senators Claman, Kiehl, Stevens.    Ten members present.     a. Cybersecurity Briefing   i. Computer Systems Acceptable Use    2:49:50 PM  VICE CHAIR STEVENS moved that Legislative Council approve the  updated Legislative Council Computer Systems Acceptable Use  Policy as presented, except for the use of artificial  intelligence (AI).    CHAIR HANNAN asked Chief Information Officer Shay Wilson to  speak to this item.    MR. WILSON explained that the revisions in the Computer  Systems Acceptable Use Policy include general language clean  up, such as removing unnecessary capitalization of  egislator" and "intranet," replacing archaic references to  "electronic mail" with "email," and updating awkward phrasing  related to early social media use. The policy also adds a new  section requiring mandatory cybersecurity awareness training.  This training will be brief, ongoing throughout the year, and  paired with a biennial review of the policy as part of  additional LAA training.    Mr. Wilson noted that mandatory training was one of four  recommendations from the cybersecurity assessment conducted in  July. The other recommendations were enabling multifactor  authentication on Virtual Private Network (VPN) connections,  increasing password complexity, and requiring additional  verification for privileged administrative actions.    2:51:56 PM  Council took a brief at ease.    2:52:13 PM  Council returned from a brief at ease.    Seeing no questions or further discussion, Chair Hannan  removed her objection, and a roll call vote was taken.    2:52:28 PM  YEAS: Representatives Carrick, Edgmon, Kopp, Prax, Schrage,  Stutes, Hannan; Senators Claman, Kiehl, Stevens    NAYS: none    The motion passed 10 to 0.     b. RFP 685 - Office of Victims' Rights Case Management  System    2:53:49 PM  VICE CHAIR STEVENS moved that Legislative Council approve  award of RFP 685 to Karpel Computer Systems, Inc. with a not  to exceed contract value of $180,000.00.    CHAIR HANNAN objected for the purpose of discussion and asked  Procurement Officer JC Kestel to speak to this item.    MR. KESTEL stated that in May of 2025 the Agency issued RFP  685 to solicit proposals for a new case management system for  the Office of Victims' Rights. The solicitation was posted on  the State's Online Public Notice system and emailed to  multiple vendors. The RFP closed in September with twelve  proposals received. Six were found non-responsive, and the  remaining six were evaluated by a Proposal Evaluation  Committee (PEC). The top three proposals advanced to a live  demonstration evaluation round. After final scoring, the PEC  awarded 888.72 points to Karpel Computer Systems, Inc., and  recommended awarding RFP 685 to that vendor.    Seeing no questions or further discussion, Chair Hannan  removed her objection, and a roll call vote was taken.    2:55:53 PM  YEAS: Representatives Carrick, Edgmon, Kopp, Prax, Schrage,  Stutes, Hannan; Senators Claman, Kiehl, Stevens    NAYS: none    The motion passed 10 to 0.    VI.Adjournment    There being no further business before the committee, the  Legislative Council meeting was adjourned at 2:57pm.  2:57:09 PM