ALASKA STATE LEGISLATURE  LEGISLATIVE COUNCIL    MAY 12, 2022  7:00 AM    MEMBERS PRESENT  Representative Sara Hannan, Chair  Representative Matt Claman  Representative Louise Stutes  Representative Cathy Tilton  Representative Chris Tuck  Senator Peter Micciche  Senator Bert Stedman  Senator Gary Stevens    MEMBERS ABSENT  Senator Lora Reinbold, Vice Chair  Representative Bryce Edgmon  Representative Neal Foster  Senator Click Bishop  Senator Lyman Hoffman  Senator Shelley Hughes (alternate)  Senator Mike Shower    AGENDA  APPROVAL OF AGENDA  APPROVAL OF MINUTES  COMMITTEE BUSINESS  COMMITTEE BUSINESS - EXECUTIVE SESSION    SPEAKER REGISTER  Jessica Geary, Executive Director, Legislative Affairs  Agency (LAA)  JC Kestel, Procurement Officer, LAA  Tim Banaszak, Chief Information Officer, LAA    I. Call to Order    7:05:46 AM  CHAIR HANNAN called the Legislative Council meeting to order. Present at the call were Representatives Claman, Hannan, Stutes, Tilton, Tuck; Senators Micciche, Stedman, Stevens. Eight members present.    II. Approval of Agenda    7:06:47 AM  CHAIR HANNAN moved and asked unanimous consent that Legislative Council approve the agenda as presented. The agenda was approved without objection.   III. Approval of Minutes    7:07:09 AM  SENATE PRESIDENT MICCICHE moved and asked unanimous consent that Legislative Council approve the January 13, 2022, minutes as presented. The minutes were approved without objection.   IV. Committee Business    a. Mat-Su Office Space Lease Renewal    7:07:33 AM SENATE PRESIDENT MICCICHE moved that the Legislative Council approve renewal number one for the lease of the Mat-Su office space in the amount of $185,132.40. JC KESTEL, Procurement Officer, Legislative Affairs Agency (LAA), stated there are two lease renewals today before Council. The first is the Mat-Su LIO located in Wasilla. This is the first of five optional one-year renewals (for the period of August 1, 2022, through July 31, 2023) with lessor 600 E. Railroad Avenue, LLC. Legislative Council approval is required because the lease renewal exceeds the $50,000 threshold in one year.   7:09:07 AM  There were no questions and a roll call vote was taken.   YEAS: Representatives Claman, Hannan, Stutes, Tilton, Tuck; Senators Micciche, Stedman, Stevens.   NAYS: None. The motion passed 8-0.   b. Fairbanks Office Space Lease Renewal    7:09:40 AM  SENATE PRESIDENT MICCICHE moved that Legislative Council approve renewal number two of the lease for Fairbanks office space in the amount of $209,931.72. MR. KESTEL stated that the Agency is requesting to pursue renewal number two of five optional renewals for the Fairbanks Legislative office space with Alaska USA Federal Credit Union, for the period of August 1, 2022, through July 31, 2023. SENATOR STEVENS asked if LAA still leased office space in North Pole. MR. KESTEL replied that there was no longer office space in North Pole and that district members relocated to the Fairbanks LIO.   7:11:05 AM A roll call vote was taken.   YEAS: Representatives Claman, Hannan, Stutes, Tilton, Tuck; Senators Micciche, Stedman, Stevens. NAYS: None. The motion passed 8-0.   c. FY2023 Software House International (SHI)/Microsoft  Enterprise Software Renewal    7:11:44 AM  SENATE PRESIDENT MICCICHE moved that Legislative Council authorize the annual Microsoft FY23 licensing payment to SHI not to exceed $185,000. TIM BANASZAK, Chief Information Officer, LAA, and IT  Subcommittee Chair, stated that in 2021 Legislative Council approved the first installment of the State of Alaska's three- year contract with extension provisions with Software House International (SHI). This contract provides Microsoft products including Windows 10, servers, Word, PowerPoint, Excel, etc. This agreement provides licensing to operate critical infrastructure systems including workstations, servers, databases including BASIS, the network environment, the internet and intranet, and file storage. He continued that part of this also includes email, archiving, and the protective OneDrive file sharing, software licensing and collaboration for our mobile devices, and video and audio conferencing. He said one of the important components of this is that it safeguards applications, operating systems, and databases by providing the most current patches and software releases to avoid threats and vulnerabilities. He stated that the $185,000 requested is budgeted under the Integrated Technology Services allocation, however it does require Legislative Council approval. Without this agreement, the Legislature would no longer have email access, its software would become out of date, and it would cause unnecessary risks to the Legislature. 7:14:46 AM  There were no questions and a roll call vote was taken. YEAS: Representatives Claman, Hannan, Stutes, Tilton, Tuck; Senators Micciche, Stedman, Stevens. NAYS: None. The motion passed 8-0.   V. Committee Business Executive Session    a. FY2023 SHI/Microsoft "Enterprise Mobility + Security E5"  Cybersecurity Enhancement Renewal    7:15:28 AM  SENATE PRESIDENT MICCICHE moved and asked unanimous consent that Legislative Council go into Executive Session under Uniform Rule 22(B)(1), discussion of matters, the immediate knowledge of which would adversely affect the finances of a government unit and 22(B)(3), discussion of a matter that may, by law, be required to be confidential. The following individuals may remain in the room or on-line for the executive session: Jessica Geary, Sant Lesh, Tim Banaszak, Megan Wallace, Emily Nauman, Helen Phillips, Jodie Weller, Bree Wylie, Shannon Easterly, any Legislators not on Legislative Council, and any staff of Legislative Council members.    7:16:29 AM  A roll call vote was taken.   YEAS: Representatives Claman, Hannan, Stutes, Tilton, Tuck; Senators Micciche, Stedman, Stevens. NAYS: None. The motion passed 8-0. 7:16:53 AM Council went into Executive Session.    7:26:48 AM  Council came out of Executive Session.   7:26:56 AM  A roll call vote was taken to establish a quorum. Representatives Claman, Hannan, Stutes, Tilton, Tuck; Senators Micciche, Stedman, Stevens. Eight members present.    7:27:28 AM  SENATE PRESIDENT MICCICHE moved that Legislative Council authorize the FY23 enhanced security renewal under the SHI/Microsoft agreement for a cost not to exceed $111,000.   7:28:00 AM  A roll call vote was taken. YEAS: Representatives Claman, Hannan, Stutes, Tilton, Tuck; Senators Micciche, Stedman, Stevens. NAYS: None. The motion passed 8-0.   CHAIR HANNAN said with no further business to come before Council, the meeting was adjourned.   7:28:45 AM