ALASKA STATE LEGISLATURE  LEGISLATIVE COUNCIL    JUNE 26, 2018  11:00AM    MEMBERS PRESENT  Representative David Guttenberg, Chair  Senator Bert Stedman, Vice Chair  Representative Matt Claman  Representative Bryce Edgmon  Representative Charisse Millett  Representative Dan Ortiz  Representative Louise Stutes  Representative Harriet Drummond, Majority Alternate  Representative David Eastman, Minority Alternate  Senator John Coghill  Senator Cathy Giessel  Senator Pete Kelly  Senator Peter Micciche    MEMBERS ABSENT  Representative Sam Kito  Senator Lyman Hoffman  Senator Anna MacKinnon  Senator Mia Costello, Alternate    OTHER MEMBERS PRESENT      AGENDA  APPROVAL OF AGENDA  APPROVAL OF MINUTES  RATIFICATION OF CHARITABLE EVENTS  CONTRACT APPROVALS  LEGAL SERVICES UPDATE  EXECUTIVE SESSION  OTHER COMMITTEE BUSINESS    SPEAKER REGISTER  Jessica Geary, Executive Director, Legislative Affairs Agency  Tim Banaszak, Manager, Information Technology, Legislative  Affairs Agency  Doug Gardner, Director, Legal Services, Legislative Affairs  Agency  Jerry Luckhaupt, Revisor, Legal Services, Legislative Affairs  Agency  11:00:07 AM    I. CALL TO ORDER    CHAIR GUTTENBERG called the Legislative Council meeting to order  at 11:00a.m. in the Anchorage LIO Large Conference Room. Present  at the call were Representatives Claman, Edgmon, Millet, Ortiz,  Stutes, Eastman (alternate), and Guttenberg; Senators Coghill,  Giessel, Kelly, Micciche, and Stedman. Absent were Representative  Kito, Senators Hoffman, MacKinnon, and Costello (alternate).  Representative Drummond (alternate) joined at 11:33am.    CHAIR GUTTENBERG shared that we just lost one of our long term  legislative staff to Speaker Edgmon, Adam Berg. Our condolences  to the family and to you Mr. Speaker and your staff.    II. APPROVAL OF AGENDA    11:03:02 AM  VICE CHAIR STEDMAN moved that Legislative Council approve the  agenda as presented.    The motion passed without objection.    III. APPROVAL OF MINUTES    11:04:24 AM  VICE CHAIR STEDMAN moved that Legislative Council approve the  minutes dated April 23, 2018.    The motion passed without objection.    CHAIR GUTTENBERG asked members if the way we communicated with  members was adequate, did they get notice in time, are there  other ways they want us to communicate with them? Please let us  know, as it is to everyone's advantage that they have all the  information they need to make the right decision in a timely  manner. Everything is on BASIS at this point, that is public, and  we want to ensure we are reaching out to people the way they want  to receive information.    IV. RATIFICATION OF CHARITABLE EVENTS    11:05:49 AM  VICE CHAIR STEDMAN moved that Legislative Council ratify the  Chair's sanctioning of the following charitable events per AS  th 24.60.080(a)(2)(B): 26 Annual Coal Classic Golf Tournament.    The motion passed without objection.    V. CONTRACT APPROVALS  a. Microsoft Annual Agreement    Thank you Mr. Chairman, Vice-Chairman, members of the Council,  for the record my name is TIM BANASZAK and I am the Information  Technology Manager for the Alaska State Legislature. Today before  you for consideration is the annual Microsoft Enterprise Software  Agreement License. The State of Alaska has negotiated on behalf  of the Legislature, the Executive and Judicial branches a three  year contract with Software House International which provides  Microsoft products including Windows 10, Windows server operating  system, the office software suite which includes items most of us  are familiar with such as Word, Excel, Outlook, PowerPoint, Skype  for Business, One Note, Publisher, Access database. This  agreement also provides licensing to operate critical  infrastructure systems including the Windows 10 pc operating  system, windows server, databases including those I previously  mentioned, our network drives, share point, web servers including  our intranet and extranet webservers are licensed through this as  well.    Part of this contract also includes secure email storage, up to  100 gigabytes per box. Some of you might remember the days we had  less than one, so that's improved in this as well.    Also, we have unlimited archiving as part of this contract and  protected one drive file sharing and software licensing  collaboration from full devices. It is a fairly comprehensive  contract and covers a lot of our services of goods.    Finally, one of the important areas that this provides is  software assurance, which safeguards the application of operating  systems and databases by providing the most current security  updates and software versions.    Mr. Chairman, this agreement which begins July 1, 2018, for a  period of one year with two annuals provides the benefits of  reduced volume pricing, enhanced technical support, regular  software upgrades, and training for both technical and non- technical staff. The Legislature's portion of this agreement for  FY19 is $144,402.52, which is budgeted under the Administrative  Services component and requires Legislative Council's approval.  Just for the Council's information, the Executive branch is  actually in a business meeting right now hoping to negotiate a  few points down from what we're actually paying on top of this  right now. We're receiving government pricing at this point, but  at the outset of this meeting they were just going into their  business meeting and so we may be able to reduce it down a little  bit. But at this point, this is the pricing that we have. I would  be happy to answer any questions.    11:10:36 AM  VICE CHAIR STEDMAN moved that Legislative Council approve the  expenditure of not more than $144,402.52, the first of three  annual installments, to Software House International (SHI) that  licenses the Legislature to use Microsoft's software.    The motion passed without objection.    b. LexisNexis    11:12:05 AM  VICE CHAIR STEDMAN moved that Legislative Council approve the  two-year renewal with LexisNexis for the publication of our  statutes in the amount of an estimated annual average of $50,000.    VICE CHAIR STEDMAN objected for discussion.    My name is JERRY LUCKHAUPT, Revisor of Statues for the Alaska  State Legislature. As noted in the motion, this is a two year  renewal of the current contract that was entered into in 2012 for  a six year period. It provides, as noted in my letter to the  Council, terms very beneficial to the State at this time,  considering contracts that have been entered into by other states  and the size of Alaska. We have experienced some problems over  the last two years with LexisNexis moving to a new editorial  format that we are trying to work through those, we are also  hoping that as we an actual interim this year, we are going to be  able to resolve all of those issues and we have been working  diligently with them. If there are any questions, I am ready to  answer them. I would just ask the Council to do this two year  renewal because it is beneficial to the State under the terms  outlined.    CHAIR GUTTENBERG asked are there any states that are not printing  their statute books? Are there other alternatives? Looking into  the future, would there be a time when publicly available statute  books would not be needed or what is the perception of that world  changing?    JERRY LUCKHAUPT replied that eventually it will reach that point.  It is always going to be a problem in Alaska due to distance and  not everyone having a stable internet connection. I think books  are always going to be needed out there. The other aspect of  publishing statutes, is annotated statutes. The annotations that  LexisNexis provides, their editors provide, to the State and  Federal cases is helpful for people who have to deal with  government and can easily find cases that have interpreted our  statutes. So to that aspect, it is going to be difficult in  Alaska to completely do away with printed statutes. That said, a  few states have tried; Wisconsin is going with an official  version that is online and still printing statutes for those who  want them. Hopefully, we will reduce the amount of paper over  time and if we truly do go to an online only version it is  something that a number of states are taking that work in-house  and are basically deciding we are just going to publish an online  version and let everyone do what they want. So companies like  Lexis, West, or other companies that choose to issue a printed  version can. Again, with Alaska, it is problematic to say we are  going be able to go to a completely online version? because it is  Alaska.    SENATOR GIESSEL noted that online you can access our statutes,  but there is a disclaimer that says, "this may not be the most  current version of our statutes," so if we were to go online  there would have to be some fixes to that whole process. Thank  you.    VICE CHAIR STEDMAN removed his objection.    The motion passed without objection.    VI. LEGAL SERVICES UPDATE  CHAIR GUTTENBERG asked members if they all had a copy of Mr.  Gardner's letter which was distributed to Council members and all  other members. Mr. Gardner, I texted you on Monday saying I had  not officially accepted this letter and you had an opportunity to  take whatever actions you wanted to, but here you are. Can you  please give your update on Legislative Legal Services?    DOUG GARDNER replied, CHAIR GUTTENBERG and members, it is a  pleasure to be seated before you one last time. Giving an update,  you and I did not discuss exactly what your thoughts were about  the update. I will give you a short, two to three minute  assessment of where I think things are. As you know, August 15  will be my last day as Director. I don't have any plans right now  and am your Director until the last minute of the last day that I  am here. After that I will look around, but I don't have any  plans right now.    I segway into the conversation about the office. I think the  office is in good shape right now. We have a lot of talented  folks that you have all worked with. I went out of my way this  year, and I think the Presiding Officers may have seen some of  this, I'm looking at Representative Millett, Representative  Edgmon, I recognize Senator Kelly is online, possibly the co- chairs, saw a little more of me than typical. I brought some  staff with me periodically to meetings which was not an accident,  I was not wasting anyone's time. I wanted to give some exposure  to people who I think can probably do very well for you.    The office is in good shape. You are all very supportive. I came  around and did what I had never done before and I think it put  Pam and me in a slightly awkward spot, to come around and stump  for money. I did not want to do that, but thought we were at a  mission critical spot. I am looking at everyone here and those  online and I know there was a lot of support for the office. That  additional funding, like everything in life, there is not a lot  you are going to do with it in November to make a change in  January, but it is getting tapered into the system right now. We  are building out the editing area. When you are a Chair and you  are waiting for a CS, Senator Giessel right now, or you are the  Speaker or the President on the floor you are trying to get  things through the office. You know what they are. I know your  staff are like, "why can't this just get finished earlier so we  can have an extensive peer review process?" and the reality is  there were two choke points that we identified: one is the  editing staff, they are wonderful and they make sure we don't  screw things up at ten o'clock at night; the other end of the  process is the revising process that Mr. Luckhaupt handles on an  hour by hour, minute by minute basis. So we added an Attorney  there and we added a Deputy Editor which you approved and that  was the funding that we went with. I think that as we get into  the Thirty-first Legislature that is going to pay big dividends  in a variety of different ways. One, my goal always, as your  Director was to make you look good on the floor. I wanted it to  be true and I wanted it to be a smooth process. There are small  delays that are always going to occur, but I didn't want any of  the Chairs or Presiding Officers or anybody, minority members  waiting for amendments, I wanted that all to go as smoothly as  possible. I think this step will help in that, it's just that  this year we were at a place where Laura Duval was getting  snapped and we needed to roll with what we had.    I think it will also help with the retention in my office. I  don't know what the number is. I wish I had a number to tell you  how much we have invested in the Emily Naumans, Megan Wallace,  Hilary Martin, budget drafters, education attorneys, assistant  revisors, Jerry, myself, there is a lot invested in our  experience and time. Really it is such a small office that you  can't have significant turnover without losing enormous amounts  of efficiencies in place. I started my life in a private family  business, so I know every time you touch something it costs you  money and everything you do reflects on who you are and what your  goals are. I wanted the office to reflect what you all need to  bring to your constituents and what needs to get done for Alaska.  I am not a policy person or a political person, I just wanted to  make sure you had that resource. I think those changes are coming  online and I think that next session we will always be growing  and we will always be learning, but I think things are in good  shape.    I don't know how much you would like to talk to me in an  Executive Session and how much you would like to talk to me in a  Public Session, but I will answer any questions you have. I think  we are in good shape and that is part of the reason why I chose  to transition Mr. Chair.    CHAIR GUTTENBERG stated that Mr. Gardner will be back in  Executive Session.    REPRESENTATIVE MILLETT thanked Mr. Gardner. You have been the  Director almost the whole ten years I have served, I think I  served one year under Tam Cook. Your professionalism and your  staff and the way that you've run the Legislature's department of  law has been amazing. You came up with amendments on my minority  end, you were stellar in your performance in making sure our  voices were heard and I really appreciate that. You shepherded  Speaker Edgmon and I through some tough times and gave us good  advice and that is greatly appreciated. We know we put a lot of  pressure on the department of law with issues including: the oil  tax debate; Medicaid; defined benefits; budget bills; crime  bills; lawsuits; education. You became a public figure through  all that and I know there was a lot of criticism on you, but I  heartfully thank you and am sorry to see you go, but understand  that ability for you to go out into the private sector. You will  be missed. You have mentored a lot of people in the Legislature  and showed good compassion, kindness, and fairness. Thank you and  your staff. It did not go unnoticed. You were always at the end  of a cell phone, easy to get ahold of, and we had some wild hours  the last couple sessions, so I appreciate your professionalism  and wish you well. I hate to see you go Doug.    DOUG GARDNER Thank you, I enjoyed every minute of it. I enjoyed  the opportunity. Since you mentioned it, on occasion, I felt I  was walking a bit of a tightrope, but there were a couple  occasions where you and Representative Edgmon worked closely  together to deal with issues this session. Thank you both for  being statesmen.    SENATOR GIESSEL commented that as a substantial Committee Chair,  the Resources Committee handles lots time sensitive bills. The  work that your team has done, over the last two years  specifically, has just been outstanding. We really, really  appreciate it. I say that on behalf of my staff as well. Thank  you.    DOUG GARDNER Thank you.    REPRESENTATIVE CLAMAN thank you Doug for all the fine work that  you did. I know that is part of the challenge when we have  diverse interests that you represent, and you must represent all  of us. All though sometimes we may forget that, you keep  reminding us. Lastly, at the end of this Session it was great to  hear those bagpipes.    DOUG GARDNER Thank you.    SENATOR KELLY Doug, when you first came in, I had fairly low  expectations of you. I do not even know why, but I did. As we  worked together, you blew away all my low expectations and my  expectations began to grow, and as they grew, you kept blowing  them away. You are one of the best staff people I have ever been  around, you are a hell of a lawyer, and I just really appreciate  what you did. If I can ever write a letter of recommendation,  just let me know. It will kind of embarrass you, but you are a  good one. Thank you.    DOUG GARDNER Thank you.    REPRESENTATIVE EDGMON Thank you Mr. Chairman. I would like to  echo the comments from the Senate President. As Speaker, I work  very closely with Doug and his staff, and like the Minority  Leader mentioned, you were there at virtually every turn? whether  it was late at night, early in the morning, or on weekends. I  know you remember that fondly by the smile on your face. Thank  you for the great job you have done. Mr. Chairman and I want to  commend you for giving the Council the opportunity to not only  have the Director come forward and speak publicly, but also in  Executive Session to give Council the opportunity to hear from  the Director in an atmosphere where you can perhaps speak more  candidly about things and for the Council to get a better  understanding of what actually is involved in being Legal  Director. It is a job with a lot of nuances that not only crosses  the legal profession into working with a political institution  and the public and all the other pieces that are attached to it.  Doug you have been fantastic and you are my favorite bagpipe  player too.    DOUG GARDNER Mr. Chairman, in the Thirtieth Legislature there  were a lot of significant issues for consideration by the  Legislature. There were a lot of challenging situations that came  up and the Legislature had to change some policies and otherwise  address those things. Maybe it was just because I was getting a  little bit more grey hair, but I felt a comfort level, and this  is a compliment to Representative Edgmon and Senator Kelly, and I  hope that it resonates with whoever holds those positions down  the road, but when I had a problem or we had a logistical issue,  and this goes for a lot of the Chairs too this year, I know there  was a lot of? if you look at Twitter and you see all the things  that are going on, you wonder, "how is this organization  functioning?", but behind the scenes it is the Heather Carpenters  and Amory Lelakes that represent you both on an hour by hour  basis with our office to try and make the floor work smoothly. I  can't say how much access I had to both you Representative Edgmon  and Senator Kelly through staff and if I needed to come down and  say, "We've got to do something here, this is not working." or  "We do not have the time to do this." or "We can do this, but we  cannot do that." Whatever it was, that access was huge and it  helped us squeeze... again, from a family business, private  sector person is where I got my start in life and it is all about  squeezing the most out of what you have. It is not about wanting  more, it's about what can you do with what you are given. I  really felt that you two Presiding Officers helped me do that  this last two years under some incredibly challenging  circumstances. As I said when we started the Session off with  training, we are all in this together. Yes, I respect you as  elected officers and representatives of the people, but at the  end of the day, we are all in this legislative process together  and nobody can do anything without the cooperation of all minority, majority, independentwe all have to pull together to  make it work. You two gave me the opportunity to try to bob and  weave through some real high volume stuff and solve those  problems before they turned into more floor like situations. I  want to thank you both for that. I enjoyed working with both of  you. I want to say one thing that I hope Representative Edgmon  finds humorous, I believe that it may be that I am the only non- member that ever called a Speaker on the floor and asked for an  At-ease. The Speaker went to a Call-of-the-chair for a few hours,  we solved those problems, and you all went on and looked very  smooth to the public. It's those kinds of things. Senator Kelly  always had a sense of humor in his office and so did you  Representative Edgmon, so thank you both gentlemen, the Presiding  Officers, both statesmen. I appreciate it. I know time is  limited, I would be happy to answer questions in an Executive  Session.    SENATOR MICCICHE I could go on for just as long about Doug. We  have asked him for some pretty extraordinary things over the last  four years and your department has always risen to the occasion.  The thing that I like the best is you actually will push back at  appropriate times when some of us are somewhat exuberant about a  particular approach in legislation and you have been  constructively assertive. I think that is the one thing that was  not mentioned. The only thing I wanted to say about Senator  Kelly, the humor in his office is that he does steal a lot of  material from me. I thought that was important to clarify. Thank  you Doug for all your hard work.    DOUG GARDNER As I said, I am one person sitting here who is  departing, but there a dozen or so Attorneys that are probably,  enjoying the interim imagine that, but one seated behind me and  the others that work for you all year round are the ones that  make this happen. It was my person as Director.    CHAIR GUTTENBERG stated that from my perspective, there are two  parts of what we dopart is policy and part is process. If you  cannot get through having a process, you will never get the  policy. That starts off with Rules and Masons and Legislative  Legal allows us that process to get the policy. I know if I went  to your office now and saw where they are doing all that work and  the space they have? it is just a tremendous amount of work and I  appreciate everything that you have done.    I was on Legislative Council when we hired you, but I was not on  the search committee. I am going to set up a search committee  that will mimic the same one that hired you that consists of the  Chair, the Executive Director, Presiding Officers, and the  Majority and Minority Leaders of both bodies. If one of those  members is not available I will look to the Presiding Officers to  take their place and we will get to that as soon as we can. I  know we have a memo from Skiff on what we can and cannot do, and  I will ask you to start that process by writing a job  description.    Legislative Council does not actually do the hiring, the  Executive Director does. But the two positions that are so  significant for the Legislature are Leg. Director and the  Division of Finance. I asked the Executive Director to come up  with the history of that and it boils down to if we hire you,  Leg. Director and the Finance Director, we are basically having  three separate divisions and three budgets and that would be  pretty inefficient. So Legislative Council on your position will  go through this process of a search, then narrow the window down  to a few candidates, whatever process they decide upon, and give  that name to the Executive Director. I think it is also  appropriate to have a policy statement that affirms that process  that we have one Legislative Affairs Agency and the Executive  Director makes that decision, but the hiring of those two  positions come from the recommendations of the Council. I think  that is the efficiency that has evolved over the years and I do  not see any reason to change it unless someone else does.    Before we go into Executive Session, I also want to thank you  Doug. I think you have a job that rides the rail and the edge of  a blade. You are always someone who self corrects and helps other  people stay there. Some people have an agenda and want an opinion  that says what they want it to say. Many times I have gotten an  opinion back and I do not like it, but that is the law. It is the  perception from you and your staff. I always thought it was the  right thing to do. Sometimes it was misread, intentionally or  otherwise, but I thought you guys always did a good job, so I  appreciate that.    VII. EXECUTIVE SESSION    11:38:44 AM  VICE CHAIR STEDMAN moved that that Legislative Council go into  executive session under uniform rule 22(b)(2)(3), discussion of  subjects and matters that may, by law, be required to be  confidential. Any Legislators not on Council are welcome to stay.  Will the following staff please stay in the room: Jessica Geary;  Doug Gardner; Crystal Koeneman; Tina Strong; Molly Kiesel;  Alliana Salanguit; Kate Burkhart; Skiff Lobaugh; Elisha Martin;  and Brian Meissner.    The motion passed without objection.    Legislative Council went into executive session.    12:55:20 PM  Council came out of executive session.    12:56:57 PM  VICE CHAIR STEDMAN moved that Legislative Council approve $160.0  rd for the design of the 3 floor at 1500 West Benson Blvd.    A roll call vote was taken.    YEAS: Claman, Edgmon, Millett, Ortiz, Stutes, Coghill,  Micciche, Stedman, Guttenberg.    NAYS: None    The motion passed 9-0.    12:58:12 PM  VICE CHAIR STEDMAN moved that Legislative Council approve $150.0  rd for the purchase of air handling equipment for the 3 floor at  1500 West Benson Blvd.    SENATOR MICCICHE do we have adequate support that we understand  what is needed before we spend the money? You know I've always  been hesitant to spend any money on that building until we know  what we are doing for sure. Do we documentation from engineering  that it is required and that we have the right equipment that we  are going to order and install?    For the record, my name is JESSICA GEARY, Executive Director of  the Legislative Affairs Agency. Senator Micciche, through the  Chair, we had our engineers here earlier discussing this with us  and this does need to be done regardless of what else is approved  on the project. This is an important thing that needs to be taken  care of.    CHAIR GUTTENBERG replied to Senator Micciche that I had a  discussion with them earlier concerning the nature of your  questions. The specifics, this is the air handlers dedicated to  the third floor and is a replacement for what is there now. They  are going to go on the roof which will require a crane. We will  get the specifications, but it is simply a replacement for what  is existing nownot to expand capabilities across the building.  Does that help?    SENATOR MICCICHE so it is sort of a safety requirement for  necessary air movement and HVAC on the third floor, is that how  you would define it?    CHAIR GUTTENBERG Yes, exactly Senator. We are not expanding  anything, we are just replacing what is there that it will be  required almost no matter what you do.    SENATOR MICCICHE Thank you.    A roll call vote was taken.    YEAS: Claman, Edgmon, Millett, Ortiz, Stutes, Coghill,  Micciche, Stedman, Guttenberg.    NAYS: None    The motion passed 9-0.    1:01:22 PM  VICE CHAIR STEDMAN moved that Legislative Council approve the  pressure washing and resealing of the building exterior for a  repainting of the first floor exterior in an amount not to exceed  208,000.    CHAIR GUTTENBERG said that we make sure the contract comes back  to us with a color, I thought it was going to be clear, so that  it is not something that doesn't work.    SENATOR MICCICHE said clearly the coating is failing and this  cost is to avoid much more costly repairs in the future. I just  think it is always healthy for the public to understand why we  are spending certain dollars on certain State assets.    CHAIR GUTTENBERG Thank you Senator.    A roll call vote was taken.    YEAS: Claman, Edgmon, Millett, Ortiz, Stutes, Coghill,  Micciche, Stedman, Guttenberg.    NAYS: None    The motion passed 9-0.    VIII. OTHER COMMITTEE BUSINESS  a. Annual Computer Refresh    1:03:39 PM  VICE CHAIR STEDMAN moved that Legislative Council approve the  FY19 hardware refresh expenditure of $146,846.    VICE CHAIR STEDMAN objected for discussion.    Mr. Chairman, members of the Council, for the record my name is  TIM BANASZAK and I am the Information Technology Manager for the  Alaska State Legislature. The request before you as the Vice  Chair just submitted is for the FY19 hardware refresh  recommendations. The IT subcommittee offers the following FY19  computer hardware refresh recommendations for consideration: 82  Computers that replaces the 2011 models for $91,020; 164 Monitors  which provide an integrated PC capability for $28,946; and  finally 20 Laser Printers to replace some the 2011 models for  $26,880. Total of which is $146,846.    The list is based on a five year computer refresh cycle, age of  equipment, upkeep costs, performance, and obsolescence. The  recommendations are also: consistent with the Three-Year  Technology Plan; integrated with the hardware used in our  recently adopted mobile workstation initiative that has been  implemented; a phased approach to standardizing a color printer  for each office, reducing toner replacement costs; and cost  efficient, through leveraging government contract volume discount  pricing.    With that Mr. Chairman, I would be happy to answer any questions.    VICE CHAIR STEDMAN removed his objection.    A roll call vote was taken.    YEAS: Claman, Edgmon, Millett, Ortiz, Stutes, Coghill,  Micciche, Stedman, Guttenberg.    NAYS: None    The motion passed 9-0.    b. Three-year Tech Plan  CHAIR GUTTENBERG asked that TIM BANASZAK continue on this topic.  The Three Year Technology Plan covers the years 2018-2020. This  plan is reflected and required under AS 24.20.055. It has been  edited by the IT Subcommittee and is presented to Legislative  Council for consideration and adoption.    The guiding principles used to develop the 2018-2020 Technology  Plan are customer-focused, accessibility, reliability, value and  continuous improvement. It provides a guide for the Legislature  to follow IT best practices, forecasts critical system investment  requirements, and maintains IT service alignment with business  priorities.    Highlights include strategic technology issues facing the  Legislature, as well as critical IT infrastructure projects noted  earlier, importantly the adoption of the cyber security risk  management framework for the Legislature.    It is important to note that this plan does not bind the  Legislature to any expenditures, projects or timelines, rather it  serves as a technology roadmap for the next three years.    With that I would be happy to answer any questions Mr. Chairman.    1:07:38 PM  VICE CHAIR STEDMAN moved that Legislative Council adopt the  Legislature's 2018-2020 Three-year Tech Plan.   CHAIR GUTTENBERG let's talk about the cyber risk assessment a  little bit more. Although it is not under our purview, but it  does determine how we all get here. What is your assessment of  Division of Elections risk? Are you aware of that at all? Do you  participate? If not I am going to ask you to do that. I think we  all have an interest in that. Maybe I am overstepping our bounds,  but it is all how we get here and it is important to us.    TIM BANASZAK replied that Division of Elections is not managed  under the Legislative branch, so that is not certainly our  purview. However, I will say that as the State of Alaska, the  Executive and Legislative branches often look for opportunities  to work together. One of those areas is under the cyber security  environment. Part of this plan is actually taken from the  Executive branch approach to securing information systems. We  often are just behind the bad guys that are out there, so it is  important for us to have a framework where we can assess the data  that we have, we can select the level of controls and how we want  to protect that information. For instance, as an example, the  public website, that is public information out there, however it  is not very appropriate to find out that the website is  compromised. The example you brought up, Elections, those votes  must be protected and they must be accurate. So that level of  risk needs to have systems built around that. Finally when you  get into confidential types of information, whether it is  criminal justice information or HIPAA protected information,  there is a whole level of controls that need to go around that.  That is where is important to approach security from a risk  management stand pointwhat is the appropriate level of risk?  This approach we are taking for the Legislature and submitting in  this plan is to assess risk and with that risk, the information,  how we should protect that, set the appropriate amount of  controls around that, monitor those controls, and if there is a  breach of some type, remediate the issue, then how we move  forward and the continuous improvement process.    So I think the short answer Mr. Chairman is we work closely with  the Executive branch and will continue to do so.    CHAIR GUTTENBERG asked as part of that, say I get on my phone, my  computer, the State system, I get hacked. I get all kinds of  crazy requests. Some emails look perfectly legitimate or phone  calls offering a better credit card rate. From outside the  building but on the system, how are we legislative employees,  protected? I do not need the nuances, but how are they being  looked at and are you secure we are moving in the right  direction?    TIM BANASZAK stated that is a very good question. What you are  pointing out is that there are two facets to security. One is the  technical infrastructure to protect the systems from bad people  intentionally trying to get in, or people trying to do bad  things. We put as much as we can, as reasonable, to protect those  systems. The other great risk factor or exposure is our own  staff, our own people, it is us. It is constant security  awareness training and there are also some tools we can put in  place. For example, we recently made an investment when we went  to our new email system so that everyone of those emails is  scanned for viruses and we just turned on last week a technology  that looks at the links, it is called Safe Links, so that when  you get that email that looks legitimate and you feel it is  legitimate, and you click on that link, it has been inspected.  This is fairly new. Those are the kinds of technologies that are  out there and with ongoing assessments and frameworks we can  improve on that. It is important to stress it is managing it,  daily, weekly, and a framework will help us manage and assess, so  that when things do happen, we know where are risks are and we  remediate those.    CHAIR GUTTENBERG mentioned that at a technology center in  Fairbanks, on one of their monitors is the web assault around the  world. It is amazing to watch what goes back and forth and the  vulnerability.    A roll call vote was taken.    YEAS: Claman, Edgmon, Millett, Ortiz, Stutes, Coghill,  Micciche, Stedman, Guttenberg.    NAYS: None    The motion passed 9-0.    c. Upcoming Agenda Items    CHAIR GUTTENBERG asked Jessica Geary to come forward and stated  that on the agenda there are upcoming items on the horizon and I  want to ensure members are not surprised and can have input and  comments about some of the things we will be looking at in future  meetings, besides what we have done here.    Mr. Chairman, members of the Council, again for the record, my  name is JESSICA GEARY, Executive Director of the Legislative  Affairs Agency. You have received as part of your packet a memo.  I am not certain if you have had a chance to read it, so I will  just review the discussion items.    As you are probably aware the building that is almost attached to  the Terry Miller Legislative Office Building burned down last  fall. We have had all kinds of issues, and our security staff  have been keeping a close on what has been happening, but there  have been vagrants camping out in the building, it is a huge  liability, there is the potential for them starting a fire and if  it goes off again it could be catastrophic. The Juneau Community  Foundation approached us and said that if the Legislature has a  use for that building, they would purchase it and give it to us.  What we would be looking at is approving the demolition of the  building and it would be raw land until such a time that we want  to consider building on it, whether it be a parking lot or  whether it be our long term pipe dream, to build an onsite  storage facility to phase out of the Goldstein Building, which we  have been working on. Tina Strong has some information on what we  have done so far with that space. That is a long term goal. From  a risk management perspective it would be a good idea if the  Council wants to vote to accept the building. We are getting an  environmental hazards study now because that could increase the  cost of demolition. They estimate $150,000-$200,000 now and that  could climb substantially, so I do not want to bring it to  Council for a vote until we have all the answers to those  questions. I expect this issue will come up at some point in the  future.    CHAIR GUTTENBERG noted that in last meeting's minutes, Senator  MacKinnon asked questions about the Goldstein Building, which I  had previously asked very similar questions. Ms. Strong was going  to have an assessment, but we can put that off because we are  going to go as fast as we can now. But that is available to  members and we will get that distributed.    EXECUTIVE DIRECTOR GEARY explained briefly that we have been  working on consolidating, have an inventory of what is there, and  would be happy to distribute to members.    REPRESENTATIVE CLAMAN noted with regard to the building adjacent  to the Terry Miller building. Obviously we do not have a decision  we have to make today, but I would want to make sure we get back  the environmental assessment before we make a decision, either  one way or the other. Thank you.    EXECUTIVE DIRECTOR GEARY explained that the four Capitol Columns  need to be shored and honed, they have some staining, the process  involves epoxy and sanding. It does need to be done and, again,  the Juneau Community Foundation has committed to match the  expense at 50%. The rough estimate is approximately $300,000  total. We are working on getting some engineering for that so we  can issue an RFP.    CHAIR GUTTENBERG explained that when I first saw this, I asked  why wasn't this part of the Capitol exterior remodel? You were  not in the position you are now. Why was it excluded, do you have  any history on that?    EXECUTIVE DIRECTOR GEARY Mr. Chairman, my understanding is that  it was initially discussed as being part of the seismic retrofit  project, but because of the sheer nature of some of the things  found while excavating beneath the Capitol, they ran out of  contingency funds to do that particular part. Everything else  ended up costing a bit more.    CHAIR GUTTENBERG Thank you.    EXECUTIVE DIRECTOR GEARY the next item is the Terry Miller  Building. Some of the windows in that building are original. They  have been replaced as needed. The building was built in 1929 and  we have gotten rid of most of the exterior windows that were  there at that time. But there are still some interestingly on the  inside. We have some 1960 windows, we have some 1986 windows, and  the most recent was on the North wall, we have some windows that  were replaced in 1998. So that project is important because of  energy efficiency issues and is a good thing to get done.    The next item is cladding for the building. Right now, it is  concrete and is old, exposed, and aging. It would be a good idea  to put some sort of protectant on there and we are getting  engineered drawings done and a cost estimate so we can do an RFP.  That will come up some time in the future, so we wanted to ensure  you had information. Are there any questions?    REPRESENTATIVE STUTES asked what is cladding?    EXECUTIVE DIRECTOR GEARY replied that is a great question.  Representative Stutes, through the Chair, cladding is like metal  siding that they affixed to the outside of the concrete which  would protect the concrete and also keep us from having to paint  it, which desperately needs to be done. The building is in rough  shape right now.    REPRESENTATIVE STUTES asked is it something that is necessary?  What purpose does it serve?    EXECUTIVE DIRECTOR GEARY replied through the Chair,  Representative Stutes, the purpose it serves is to protect the  concrete from further degradation. When concrete is old, water  gets inside and expands and cracks, all kinds of issues that end  up happening with concrete upkeep. Putting the cladding on  extends the life and defers maintenance. Does that answer your  question?    REPRESENTATIVE STUTES replied yes it does, thank you.    CHAIR GUTTENBERG commented that it is either the continued  maintenance of very old concrete that is shedding, for lack of a  better term, or just covering it and not having to do that  periodically.    EXECUTIVE DIRECTOR GEARY replied that is correct Mr. Chair. It is  advantageous if both projects could be approved and done at the  same time, but the windows would take priority in those two  projects.    CHAIR GUTTENBERG noted he had a few things to discuss. At the  last meeting, one of the things Senator Micciche brought up is  having a Per Diem Committee to have a discussion on those things  and I will ask the members if there is a desire to do that and  who wants to serve.    Other than that, we will continue to keep you as informed as  possible as soon as we know that there are issues that are formal  enough to be discussed long before the next agenda. At this  point, there is not another meeting scheduled, but the next  meeting will probably be dealing with a new hiring situation as  soon as possible. Hopefully it will not be long, but it depends  on what process we go through.    Is there anything else anybody has on the agenda they would like  to discuss or anything they want Council to bring up in the  future?    REPRESENTATIVE EDGMON to clarify the directive on the sign and  the name is the Anchorage Legislative Information Office, is that  correct?    CHAIR GUTTENBERG replied yes.    EXECUTIVE DIRECTOR GEARY asked to go back to that and said that  would be Anchorage Legislative Information Office, which I think  we were trying avoid calling it the LIO because it is also  legislative offices, so I think the discussion, if I remember  from Anchorage Caucus last week, Anchorage Legislative Office  Building is what we landed on.    CHAIR GUTTENBERG yes.    IX. ADJOURNMENT   1:24:54 PM