LEGISLATIVE COUNCIL April 11, 2000 1. ROLL CALL  The Legislative Council meeting was called to order at 4:35 p.m. by Senator Mike Miller, Legislative Council Chair, in the Butrovich Room at the Alaska State Capitol. The roll was taken. In attendance were Council members Miller, Donley, Tim Kelly, Leman, Pearce, Hoffman, Barnes, Cowdery, Ogan, Phillips, Porter, Rokeberg, and Berkowitz. Council member Torgerson was absent. Staff present were Varni, Cook, Finley, Gullufsen, Ibesate, Price, and Wyatt. 2. APPROVAL OF THE MARCH 8, 2000 MEETING MINUTES    Representative Barnes moved the minutes of the March 8, 2000 meeting be approved. With no objection the motion was approved unanimously. 3. REPORT FROM THE ATTORNEY GENERAL ON KASAYULIE v. STATE  Bruce Botelho, Attorney General, suggested the information to be given on Kasayulie v. State take place in Executive Session. Representative Porter moved the Council go into Executive Session for the purposes of discussing the State strategy on the status of negotiations on Kasayulie v. State that must remain confidential. Legislative Council moved to Executive Session and returned to an open meeting at 5:25 p.m. 4. REVISION OF POM POLICY Representative Barnes moved the approval of the POM policy revision. With no objection the motion was approved unanimously.   5. APPROVAL OF OFFICE SPACE LEASE RENEWALS  Senator Miller, requested Pam Varni, Executive Director, to summarize the lease renewal options. She explained Mat Su and Barrow leases are up for renewal and need Council approval. It is the second renewal option for both. Approval is needed for a lease renewal expense of $53,509.56 for Mat Su and $38,013.36 for Barrow. Senator Miller noted that Mat Su did not go up in price and Barrow had a minimal increase of 34 a square foot. After discussion, Representative Barnes moved the adoption of the Mat Su and Barrow lease renewals. With no objection the motion was approved unanimously.   6. APPROVAL OF SOLICITATION, AWARD AND EXPENDITURE OF POUCH   SERVICES    Representative Barnes moved the approval of solicitation, award and expenditure of pouch services. With no objection the motion was approved unanimously.   7. STATUTE PUBLICATION CONTRACT Senator Miller informed the Council that Lexis, the current statute provider, has come back with a price reduction of $105 for the additional 632 sets above and beyond the 500 free sets provided; if the contract is extended for 2 years. This comes to a savings of approximately $66,000 per year for the next 2 years Representative Barnes moved that the contracts be approved and that Pam Finley, Revisor of Statutes, come to the table to discuss changing vendors. Pam Finley researched four or five states which had changed from one vendor to another. She discussed some of the findings and found that there were two focuses of concern. 1. Some states encountered copyright problems which she does not foresee Alaska encountering. 2 States do not have the address or subscription information on private users (parties who order statutes) only the publisher has the information. Problems such as missing statutes or lost orders have occurred but those problems could be overcome. In states that encountered this problem the former publisher considered consumer information proprietary and was unwilling to share the information with the new provider. Representative Barnes amended her original motion to accepting Lexis' proposed two year extension with the understanding that we do get the cost savings and when Lexis comes back to Council again we wish to see further cost savings. Hearing objections, a discussion followed by Representative Ogan, Senator Leman and Senator Kelly. Representative Ogan read from a letter from Cynthia Fellows, Court Law Librarian, ".. . . competition in legal publishing industry is fierce at the moment having a profound affect on product development and pricing." Representative Ogan added that he feels it is always in the states best interest to bid competitively. Senator Miller explained that we need to put together a user group from those who use the statutes so that the contractors know what the consumer in the State of Alaska want. This would help both the providers and consumers. A roll call vote was taken on the amended motion. YEAS: Miller, Tim Kelly, Barnes, Berkowitz, Phillips, and Porter NAYS Donley, Hoffman, Leman, Pearce, Cowdery, Ogan, and Rokeberg ABSENT: Torgerson The motion failed 6 - 7. Senator Miller requested Mary Gore put together a user group so that when the contract goes out to bid the bidders will have an understanding of what the consumer in the State of Alaska is looking for regarding the statutes. 8. APPROVAL OF LATE PER DIEM CLAIMS    Representative Barnes moved an approval of a late per diem claim for Senator Lincoln. Hearing objections, a discussion followed by Senators Pearce and Kelly, and Representative Phillips. A roll call vote was taken. YEAS: Miller, Donley, Hoffman, Tim Kelly, Barnes, Berkowitz, Cowdery, Ogan, and Rokeberg NAYS Leman, Pearce, Phillips, and Porter ABSENT: Torgerson The motion passed. ADDITIONAL BUSINESS    Representative Phillips gave information about a Nevada ruling that prohibits requiring a candidate's preference on term limits be listed in an election ballot. Senator Leman opened up discussion regarding a memo sent from his aide, Annette Kreitzer, to the Legislative Council requesting Data Processing research 1) streamlining the different ways information comes into legislative offices, and 2) an alternative to FOLIO which would incorporate the ability to search statute and legal cases. Senator Leman moved Data Processing perform the research. With no objection the motion was approved unanimously. The meeting was adjourned at 5:45 p.m.