ALASKA STATE LEGISLATURE  LEGISLATIVE COUNCIL  MAY 13, 2013  10:02 AM    MEMBERS PRESENT  Representative Mike Hawker, Chair Representative Mike Chenault Representative Max Gruenberg Representative Craig Johnson Representative Lance Pruitt Representative Bill Stoltze Senator John Coghill Senator Dennis Egan Senator Lesil McGuire Senator Kevin Meyer Senator Gary Stevens MEMBERS ON TELECONFERENCE Senator Peter Micciche, Vice Chair   MEMBERS ABSENT  Representative Peggy Wilson Senator Charlie Huggins   OTHER MEMBERS PRESENT  Representative Kurt Olson AGENDA  APPROVAL OF MINUTES CONTRACT APPROVALS OTHER COMMITTEE BUSINESS SPEAKER REGISTER    PAM VARNI, Executive Director, Legislative Affairs Agency 10:04:43 AM    I. CHAIR MIKE HAWKER called the Legislative Council meeting to order at 10:02 a.m. in room 220 of the Anchorage Legislative Office Building. Present at the call were Representatives Hawker, Chenault, Johnson and Stoltze; Senators Coghill, Egan, Stevens and Micciche (via teleconference). II. APPROVAL OF APRIL 9, 2013 MINUTES  SPEAKER CHENAULT moved that the minutes from the Legislative Council meeting on April 9, 2013 be approved as amended. CHAIR HAWKER objected in order to note the amendment of a small change to the April 9, 2013 minutes; specifically, on page 5, under number 6, which stated: "Replacement of existing aging 'and aging' and deteriorating waste lines." The second "…and aging" will be deleted in the final version of the minutes so that the line will read: "Replacement of existing aging and deteriorating waste lines." Representative Pruitt joined the meeting at this time. The minutes were approved as amended with no objections. III. CONTRACT APPROVALS  a. Bethel Office Lease  b. Office of Victims' Rights Lease  CHAIR HAWKER said there were three recurring contract leases for office space around the state on the agenda: Bethel, Kenai and the Office of Victims' Rights. He deferred to a later Legislative Council meeting the Kenai Office Lease to allow for time to address some additional issues. PAM VARNI, Executive Director of the Legislative Affairs Agency, said that the first lease for approval is the Bethel Office Lease; specifically for Lease Extension Renewal No. 4 for a term of one (1) year from July 1, 2013 - June 30, 2014. In response to a question by Chair Hawker, Ms. Varni noted that Senator Hoffman and Representative Herron are pleased with the space and there are no issues with this lease. Representative Gruenberg joined the meeting at this time. Ms. Varni said that the second lease is for the Office of Victims' Rights which is office space located in Anchorage at the L92, LLC building; this is Lease Extension Renewal No. 1. In response to questions by Chair Hawker, Ms. Varni said the property is on L Street, close to the Court Building(s), which OVR needs to be near, and they are happy with their space. The office space is 1,875 square feet and houses 7-8 employees. Upon additional questioning, she noted that the lease was due to expire June 30, 2013, with five (5) one-year renewals options available and Council is being asked to approve the first one-year renewal option. Senator Meyer joined the meeting at this time.   10:12:57 AM  SPEAKER CHENAULT moved that Legislative Council authorize the chairman to approve a one-year renewal of the existing lease agreement for the Bethel legislative office for a cost of $56,721.12. The motion passed with no objections. SPEAKER CHENAULT moved that Legislative Council authorize the chairman to approve a one-year renewal of the existing lease agreement for the Office of Victims' Rights office space for a cost of $52,905.24. The motion passed with no objections. Senator McGuire joined the meeting at this time. 10:15:04 AM  SPEAKER CHENAULT moved that Legislative Council go into executive session under Uniform Rule 22 (b) for the purposes of discussion of matters, the immediate knowledge of which would adversely affect either the finances or security of a governmental unit. Legislative Council went into executive session.    12:29:40 PM  Legislative Council came out of executive session. CHAIR HAWKER confirmed for the record that the following Legislative Council members were present after the executive session: Senators Micciche (via teleconference), Coghill, Stevens, and Egan; Representatives Hawker, Chenault, Johnson, Stoltze and Gruenberg. He said that during the conversation regarding security matters, Council decided it was best to extend the current security contract and procurement justification for the Anchorage LIO to conform to the amount of time left in the current lease.   12:30:28 PM SPEAKER CHENAULT moved that Legislative Council authorize the chairman to approve an eleven month contract with Arrowdyne Security LLC for uniformed armed security services at the Anchorage legislative offices for an amount not to exceed $45,000.   The motion passed with no objections.   CHAIR HAWKER said that the second item discussed in executive session was financial matters related to procuring long-term LIO space for Anchorage. The lease on the current space expires May 31, 2014. He said he was asking the Council for authority to pursue a conversation with the existing landlord under AS 36.30.083. In addition, he said there would also be issued a Request For Information (RFI) to the real estate community of Anchorage for other real estate that might be available on a city- wide basis to compare to any of the proposals brought forth by the current landlords.   REPRESENTATIVE BILL STOLTZE requested a change to the language, asking that the RFI be "municipal-wide" as that is the political and legal entity.   12:33:23 PM SPEAKER CHENAULT moved that Legislative Council authorize the chairman to develop proposals for a lease extension for the Anchorage legislative office building with tenant improvements performed by the landlord to be presented for consideration at the next Legislative Council meeting and to concurrently issue an RFI for appropriate office space on a municipality-wide basis that would be available for move in by June 1, 2014. The motion passed with no objections.   There being no further business before the committee, the Legislative Council meeting was adjourned at 12:35 p.m. 12:34:27 PM