LEGISLATIVE COUNCIL September 3, 2002 1. ROLL CALL  The Legislative Council meeting was called to order at 10:25 a.m. by Representative Joe nd Green, Legislative Council Chair, in the Anchorage 2 floor Conference Room via- teleconference. The roll was taken. In attendance were Council members: Green, Kott (via- teleconference), Berkowitz, Ogan (via-teleconference), Porter (via-teleconference), Rokeberg (late arrival), Cowdery, Donley (late arrival), Stevens, and Elton (via- teleconference). Members absent: Murkowski, Halford, Torgerson and Kelly. Staff present were: Varni, Cook, Collins, Ibesate, Luckhaupt, Price, Warenda, and Schofield. Others present were: Vicki Otte (via-teleconference) and Kevin Clarkson (via- teleconference). 2. APPROVAL OF JULY 12, 2002 MINUTES    Senator Cowdery moved the minutes of the July 12, 2002 meeting be approved. YEAS: Green, Kott, Ogan, Porter, Berkowitz, Cowdery, Stevens and Elton NAYS: None ABSENT: Rokeberg, Donley, Halford, Torgerson and Kelly The motion passed 8 - 0. 3. PRINT SHOP PAPER APPROVAL    Pam Varni, Executive Director, Legislative Affairs Agency requested approval to solicit, expend and award $90,500 for paper from FY 2003 Print Shop funds. Approval will allow the Agency to procure paper during the year at the best price.   Senator Cowdery moved the approval of the print shop paper purchase.   YEAS: Green, Kott, Ogan, Porter, Berkowitz, Cowdery, Stevens and Elton NAYS: None ABSENT: Rokeberg, Donley, Halford, Torgerson and Kelly The motion passed 8 - 0. 4. PRINT SHOP COPIER REPLACEMENT APPROVAL    Pam Varni, Executive Director, Legislative Affairs Agency requested approval to replace the Print Shop Xerox 5895 digital copier because it is old and needs replacement. Ms. Varni stated, after reviewing all the other brand copiers that are on the State contract, she would like to replace the Xerox 5895 digital copier with a Ricoh Aficio 1105 Digital Copier, which is a faster machine and can be networked. The funding for this new machine was included in the Print Shop's FY 2003 budget. Representative Rokeberg joined the meeting. Senator Cowdery moved the approval to purchase the Ricoh Aficio 1105 Digital Copier.   YEAS: Green, Kott, Ogan, Porter, Rokeberg, Berkowitz, Cowdery, Stevens and Elton NAYS: None ABSENT: Donley, Halford, Torgerson and Kelly The motion passed 9 - 0.   5. REDISTRICTING BOARD FUNDING REQUEST FOR FY 2003  Vicki Otte, Chair, Alaska Redistricting Board would like to request assistance with funding in FY 2003. Ms. Otte would like to request FY 2003 funding of $9,000 for ongoing obligations of the Board. Representative Porter made the motion for approval of $9,000 to assist the Redistricting Board with ongoing funding obligations, with funds coming from the Legislative Council Chairman's budget. Representative Green offered a friendly amendment not to exceed $10,000. YEAS: Green, Kott, Ogan, Porter, Rokeberg, Berkowitz, Cowdery, Stevens and Elton NAYS: None ABSENT: Donley, Halford, Torgerson and Kelly The amended motion passed 9 - 0. 6. ANCHORGE OFFICE SPACE APPROVAL - RFP 380    Pam Varni, Executive Director, Legislative Affairs Agency, requested that Legislative Council go into Executive Session under Uniform Rules 22(b)(1). She also requested Legislative Staff that work for Legislative Council Members, and Agency Staff that are in Juneau be permitted to stay in the Executive Session. Representative Kott motioned for approval to move into Executive Session. YEAS: Green, Kott, Ogan, Porter, Rokeberg, Berkowitz, Stevens and Elton NAYS: None ABSENT: Cowdery, Donley, Halford, Torgerson, and Kelly The motion passed 9 - 0. Legislative Council came out of Executive Session at 11:00 a.m. Senator Cowdery left the meeting during Executive Session and Senator Donley joined the meeting during Executive Session. Representative Green moved that RFP 380 be cancelled due to all offers exceeding available funds. YEAS: Green, Kott, Ogan, Rokeberg, Berkowitz, Donley, Stevens and Elton NAYS: None ABSENT: Porter, Cowdery, Halford, Torgerson and Kelly The motion passed 8 - 0. Representative Green moved the approval to issue a new RFP for 5,000 - 25,000 square feet and possible award to one or several offerors in the Anchorage area. Representative Rokeberg objected to the motion, stating that he felt relocating the legislative offices during the legislative session under the above motion was problematic. Discussion followed. Representative Green called for the question. YEAS: Donley NAYS: Green, Kott, Ogan, Porter, Rokeberg, Berkowitz, Stevens and Elton ABSENT: Cowdery, Halford, Torgerson, and Kelly The motion failed 8 - 1. Representative Rokeberg moved to accept the landlord's one-year extension and offer of $624,000 per year with the caveat that the shared parking plan shall not be part of the counteroffer back to him. Directing the Executive Director of Legislative Affairs enter into negotiations with that directive. YEAS: Green, Kott, Ogan, Porter, Rokeberg, Berkowitz, Donley, Stevens and Elton NAYS: None ABSENT: Cowdery, Halford, Torgerson and Kelly The motion passed 9 - 0. 7. BRENNA, BELL, CLARKSON CONTRACT  Representative Joe Green stated that Brenna, Bell, Clarkson was on contract to monitor the parental consent action in Washington, D.C. Representative Joe Green also stated that the last bill was for $73,000 for the month of July. The amount of the contract is for $300,000 and as this date $158,490 has been expended. Discussion followed. Representative Ogan left the meeting. Chair Green informed Legislative Council that Senator Kelly had removed himself as the Project Director for the Breena, Bell, Clarkson contract. Kevin Clarkson (via-teleconference) provided an update on the billing that was submitted for July. Discussion followed. Representative Green requested that Mr. Clarkson funnel all further activities through Representative Green's office. Meeting was adjourned at 11:47a.m.