Legislative Council January 3, 2002 1. ROLL CALL  The Legislative Council meeting was called to order at 1:07 p.m. by Representative nd Green, Legislative Council Chair, in the Anchorage 2 Floor Conference Room & via teleconference. The roll was taken. In attendance were Council members: Green, Kott, Ogan, Porter, Berkowitz, Cowdery, Donley, Halford, P. Kelly, Torgerson and Elton. Members absent were: Murkowski and Rokeberg. Staff present were: Clothier, Collins, Cook, Fleek, Gullufsen, Ibesate, Lobaugh, Schofield and Varni. 2. APPROVAL OF November 1, 2001 and November 19, 2001 MINUTES.    Representative Kott moved the minutes of the November 1, 2001 and November 19, 2001 meetings be approved. YEAS: Green, Kott, Ogan, Berkowitz, Cowdery, Donley, P. Kelly, Torgerson and Elton NAYS: None ABSENT: Murkowski, Porter, Halford and Rokeberg   The minutes were approved unanimously. 3. ALASKA MAP PINS APPROVAL.    Pam Varni, Executive Director of the Legislative Affairs Agency, informed Legislative Council that the Agency has almost depleted their supply of Alaska map pins. Our last order was in 1998 and at that time we purchased 100,000 pins for $24,000.00 (.24 each). Ms. Varni requested approval for the solicitation, award and expenditure of funds for Alaska map pins in an amount not to exceed $30,000.00. Representative Ogan objected to the request. Discussion followed. Senator P. Kelly moved that Legislators be charged for Alaska map pins at the same rate that the Legislative Affairs Agency pay for the Alaska map pins in the future. st Representative Ogan offered a friendly amendment to the motion to include the 1 500 are free and anything above that be charged to the individual Legislator. Representative Green requested a vote on the amendment to the motion. YEAS: Green, Ogan, Porter, Donley, Halford, P. Kelly and Elton NAYS: Kott, Berkowitz, Cowdery and Torgerson ABSENT: Murkowski and Rokeberg Motion failed 7 to 4. Discussion followed. Representative Green requested a vote on the motion. YEAS: Ogan, Porter, Halford, P. Kelly and Elton NAYS: Green, Kott, Berkowitz, Cowdery, Donley and Torgerson ABSENT: Murkowski and Rokeberg Motioned failed 6 to 5. Representative Kott made a motion to move that the Legislative Council approve the solicitation and award and expenditure of funds for 100,000 Alaska map pins in an amount not to exceed $30,000.00. Discussion followed. Representative Green requested a vote on the motion. YEAS: Green, Kott, Cowdery, Halford, Torgerson and Elton NAYS: Ogan, Porter, Berkowitz, P. Kelly and Donley ABSENT: Murkowski and Rokeberg Motion failed 6 to 5.       4. CSG ANNUAL MEETING - ANCHORAGE 2004.    Ms. Varni, Executive Director of the Legislative Affairs Agency, informed Legislative Council that at the December 13, 2001 Executive Committee Meeting of the Council of State Governments, the 2004 CSG Annual meeting was awarded to Alaska. The dates are set for September 25 - 29, 2004. CSG is in the process of signing contracts with the Egan Convention Center, the Hotel Captain Cook, Hilton Anchorage and Marriott Downtown. The Hotel Captain Cook will be the designated headquarters hotel.   5. LATE TRAVEL REIMBURSEMENT REQUEST -  REPRESENTATIVE GREEN.    Pam Varni, presented a memorandum from Representative Green requesting interim per- diem for August. Ms. Varni informed Legislative Council that the request exceeds the 60 days and needed to come before Legislative Council for approval. The request amount is $686.68. YEAS: Green, Kott, Porter, Berkowitz, Cowdery, Donley, Halford, Kelly, Torgerson And Elton NAYS: Ogan ABSENT: Murkowski and Rokeberg    Motion passed 10 to 1. 6. ACCOUNTABLE PROPERTY POLICY APPROVAL.    Ms. Varni offered a brief description of a draft policy outlining the Alaska State Legislature Policy on keys, parking permits and other accountable property. Discussion followed. Representative Berkowitz moved for a conceptual amendment to the policy that the fees for legitimate lost or stolen items are dealt with in a discretionary matter by whomever the chain of command may be under the current system. YEAS: Green, Kott, Ogan, Porter, Berkowitz, Cowdery, Donley, Halford, Torgerson and Elton NAYS: None ABSENT: P. Kelly, Murkowski and Rokeberg Motion was approved unanimously.   7. REVIEW RENEWAL OF 4 AVENUE LEASE FACILITY.    Representative Green presented an informational packet and stated to Legislative Council that he personally researched other lease options over the last several months and feels that the current lease with Bob Acree is exceedingly competitive with the current market in the Anchorage area. Representative Green introduced Bob Acree. Mr. Acree gave a brief review of the th renewal lease agreement for 4 Avenue facility. Mr. Acree revealed that he was aware that Legislative Council had concerns regarding security in the building. Mr. Acree offered Legislative Council alternative options for renovations of the current building office space to accommodate those concerns. Further discussion ensued in regards to space and costs. Discussion followed. Mr. Acree requested that a decision be made if Legislative Council was interested in st acquiring space currently occupied by 1 Interstate Bank to help facilitate increased security for Legislative Offices. Representative Green informed Mr. Acree that Legislative Council currently feels they cannot make a decision at this time. They would like to research and/or investigate individually other lease options that might be available and meet as a group to discuss them at a later date. Mr. Acree agreed and plans on hearing from Legislative Council sometime after the end of January 2002. 8. CAPITOL SECURITY MEASURES PRESENTATION.    Representative Porter moved that Legislative Council go into executive session to discuss the security of the Capitol building in Juneau, and the reason for the executive session is that the discussion will, (a) have an effect on the finances of the state, and (b) according to one Senator might have a discussion of an individual personality that could be impugned. YEAS: Green, Kott, Ogan, Berkowitz, Cowdery, Donley, Torgerson, Porter, Halford and Elton NAYS: None ABSENT: Murkowski, P. Kelly and Rokeberg   The motion was approved unanimously. The Council came out of executive session at 3:28 p.m. 9. EMAIL ADDRESSES.    Senator Donley requested that the Agency look at shortening the email address for Legislators. Representative Kott requested that the item be referred to the IT Subcommittee. 10. POM UPDATE.    Representative Pete Kott informed the Council as Chair of the IT Subcommittee that Data Processing has written a web base POM program. Constituents will be able to send individual Legislators, committees or all Legislators public opinion messages via the Internet. They can also continue to call their LIO and send a POM. The meeting was adjourned at 3:30 p.m.