Legislature(2015 - 2016)Anch LIO AUDITORIUM
06/26/2015 01:30 PM Senate LEGISLATIVE COUNCIL
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ALASKA STATE LEGISLATURE
LEGISLATIVE COUNCIL
JUNE 26, 2015
1:35 PM
Approved December 4, 2015
MEMBERS PRESENT
Senator Gary Stevens, Chair
Representative Bob Herron, Vice Chair
Senator Lyman Hoffman
Representative Craig Johnson
Representative Sam Kito
Representative Charisse Millett
MEMBERS ON TELECONFERENCE
Senator John Coghill
Senator Charlie Huggins
Senator Peter Micciche
Representative Mike Chenault
Representative Steve Thompson, alternate
MEMBERS ABSENT
Senator Anna MacKinnon
Senator Kevin Meyer
Senator Lesil McGuire, alternate
Representative Mike Hawker
Representative Mark Neuman
AGENDA
APPROVAL OF AGENDA
APPROVAL OF MINUTES
RATIFICATION OF CHARITY EVENTS
CONTRACT APPROVALS
OTHER COMMITTEE BUSINESS
SPEAKER REGISTER
Curtis Clothier, Information Services Manager, Legislative
Affairs Agency
Tina Strong, Procurement Officer, Legislative Affairs
Agency
Pam Varni, Executive Director, Legislative Affairs Agency
1:33:49 PM
I. CHAIR GARY STEVENS called the Legislative Council meeting
to order at 1:35 p.m. in the Anchorage Legislative
Information Office Auditorium. Present at the call were
Senators Hoffman and Stevens; Representatives Johnson,
Kito, Millett, and Herron. Participating via teleconference
were Senators Coghill and Huggins; Representatives Chenault
and Thompson, alternate member. Senator Micciche joined via
teleconference during the Bethel Office Space agenda item.
Absent were Senators MacKinnon, Meyer and McGuire,
alternate member; Representatives Hawker and Neuman.
II. APPROVAL OF AGENDA
1:34:50 PM
VICE CHAIR HERRON moved that Legislative Council approve
the agenda as presented.
The agenda was approved with no objections.
III. APPROVAL OF MINUTES
a. May 26, 2015
1:35:22 PM
VICE CHAIR HERRON moved that Legislative Council approve
the minutes of May 26, 2015, meeting as presented.
There were no corrections or comments and the minutes were
approved as presented with no objections.
IV. RATIFICATION OF CHARITY EVENTS
a. Kenai Peninsula Boys-Girls Club Annual Auction Gala
1:35:43 PM
VICE CHAIR HERRON moved that Legislative Council ratify the
Chair's sanctioning of the following charitable event per
AS 24.60.080(a)(2)(b):
Kenai Peninsula Boys-Girls Club Annual Auction Gala.
CHAIR STEVENS noted that the organization is 501(c)(3) non-
profit status. There was no discussion and the motion
passed with no objections.
V. CONTRACT APPROVALS
a. 2015 Annual IT Hardware Refresh
b. 2016 Microsoft Enterprise Agreement Renewal
c. Wasilla Office Space Renewal
d. Anchorage LIO Janitorial Services
e. Anchorage LIO Property Taxes
f. Anchorage LIO Security Contract
a. 2015 Annual IT Hardware Refresh
1:36:29 PM
VICE CHAIR HERRON moved that Legislative Council approve
the solicitation, award and expenditure not to exceed
$120,000 for computer upgrades from Legislative Council
capital funds.
CHAIR STEVENS objected for purposes of discussion.
CURTIS CLOTHIER, Information Services Manager for the
Legislative Affairs Agency, participated via teleconference
and told members that Legislative Council has been funding
IT refreshes since 2003. This year, the IT Subcommittee
looked at the recommendations included in the 3-Year
Technology Plan and conducted a survey of legislative
offices to develop the proposal before members. The
proposal suggests replacing the oldest model computers and
laptops that are in service. The IT Subcommittee decided to
forgo asking for printers this year as Information Services
believes they can keep the existing fleet of printers
operational. As members can see from the memo in their
packets, the proposal includes replacement of 55 computers
and 45 laptops.
CHAIR STEVENS, in response to a question by Senator
Hoffman, stated that the purchase price for 55 computers
and 45 laptops was $119,515. He went on to note that it
appeared from the memo that the computers were less
expensive per unit than the laptops.
MR. CLOTHIER said that it depended on the configuration; he
said that this year it was true that the computers were
less expensive because no new monitors were being ordered
with the computers.
A roll call vote was taken.
YEAS: Coghill, Hoffman, Huggins, Chenault, Johnson, Kito,
Millett, Thompson, Herron, Stevens
NAYS: None
The 2015 Annual IT Hardware Refresh was approved 10-0.
b. 2016 Microsoft Enterprise Agreement Renewal
1:40:06 PM
VICE CHAIR HERRON moved that Legislative Council approve
the expenditure of $124,014.37 to Software House
International for the Legislature's portion of the annual
Microsoft Enterprise Agreement.
CHAIR STEVENS objected for purposes of discussion.
MR. CLOTHIER said that, as background, all three branches
of government with the State of Alaska have what's known as
Enterprise Agreements with Microsoft that provides the
State with licenses to use the software on computers and
networks. This particular Agreement provides the
Legislature with desktop software, which at this time is
Windows 7 and Microsoft Office, as well as the network
software that drives everything (N: drive, web presence and
databases that run BASIS, etc., and all the network
infrastructure). Included with this Agreement are future
updates to the programs, software as well as features, and
eventually Windows 10 will be released and, due to this
Agreement, we can migrate to it for free. It also includes
the Microsoft Home Use Program that many employees have
taken advantage of which allows them to purchase Microsoft
Office for home use at a much reduced price. It's much less
expensive than not having an Enterprise Agreement and it's
benefitted the Legislature over the course of the last
seven years that it's been in place.
A roll call vote was taken.
YEAS: Coghill, Hoffman, Huggins, Chenault, Johnson, Kito,
Millett, Thompson, Herron, Stevens
NAYS: None
The 2016 Microsoft Enterprise Agreement Renewal was
approved 10-0.
c. Wasilla Office Space Renewal
1:42:56 PM
VICE CHAIR HERRON moved that Legislative Council approve
Renewal No. 4 of the Lease Extension with Wasilla Station
LLC in the amount of $185,322.24 for August 1, 2015 - July
31, 2016.
CHAIR STEVENS objected for purposes of discussion.
TINA STRONG, Procurement Officer for Legislative Affairs
Agency, said that, as her memo of June 12, 2015, stated,
under the original lease for the Mat-Su office space, there
were five one-year renewals available. The lease is
currently under Renewal No. 3 that expires July 31, 2015,
and the occupants would like to proceed with Renewal No. 4,
for the period of August 1, 2015 through July 31, 2016;
this is a standard, routine lease renewal. In response to a
question by Chair Stevens, Ms. Strong confirmed there was
one more lease renewal available after this one.
A roll call vote was taken.
YEAS: Coghill, Hoffman, Huggins, Chenault, Johnson, Kito,
Millett, Thompson, Herron, Stevens
NAYS: None
Lease Renewal No. 4 of Lease for Mat-Su Office Space was
approved 10-0.
d. Anchorage LIO Janitorial Services
1:45:04 PM
VICE CHAIR HERRON moved that Legislative Council approve
Eklutna Real Estate Services, LLC to contract with Pacific
Building Services for a three year term for janitorial
services with a yearly cost of $61,980.
CHAIR STEVENS objected for purposes of discussion.
MS. STRONG said that Eklutna Real Estate Services, LLC, is
the property management service for the Anchorage LIO. They
issued a janitorial bid and received three responses;
Pacific Building Services was the low bidder and they are
the current janitorial service provider as well. Council is
being asked for approval for Eklutna to contract with
Pacific Building Services for Anchorage LIO janitorial
services in the amount of $61,980.00 per year.
REPRESENTATIVE KITO said that he thought we were in the
process of looking at assessment of the building, possibly
to purchase or possibly other situations. There is a
provision in the lease for the Anchorage LIO that the lease
could be terminated due to lack of funding. He asked how
that would impact the janitorial services with a three year
contract; specifically, whether there were exit provisions
in the contract for janitorial services for this building.
MS. STRONG confirmed that all Agency contracts have
provisions for non-appropriation and requested that Eklutna
do the same in their contract. It would be possible to
cancel the contract if funding was not available or if
other circumstances arose.
A roll call vote was taken.
YEAS: Coghill, Hoffman, Huggins, Chenault, Johnson, Kito,
Millett, Thompson, Herron, Stevens
NAYS: None
A contract for Anchorage LIO Janitorial Services was
approved 10-0.
e. Anchorage LIO Property Taxes
1:48:11 PM
VICE CHAIR HERRON moved that Legislative Council approve
the reimbursement of $262,335.93 to Pfeffer Development,
LLC for the 2015 property taxes for the Anchorage LIO at
716 W. 4th Avenue.
CHAIR STEVENS objected for purposes of discussion.
PAM VARNI, Executive Director of the Legislative Affairs
th
Agency, explained that the lease agreement for 716 W 4
Avenue is a modified triple-net and according to that
agreement, the Legislature is to reimburse the owner for
property taxes. Council is being requested to approve the
whole amount of the 2015 property taxes in the amount of
$262,335.92. Pfeffer Development, LLC has already paid
$131,000 of the total amount and will be paying, or have
already paid, the remaining balance. Unsure whether
Legislative Council would hold a meeting in August, it was
decided to request the full amount to ensure Pfeffer
Development, LLC, was reimbursed in a timely manner.
A roll call vote was taken.
YEAS: Coghill, Hoffman, Huggins, Chenault, Johnson, Kito,
Millett, Thompson, Herron, Stevens
NAYS: None
Reimbursement to Pfeffer Development, LLC of Anchorage LIO
Property Taxes was approved 10-0.
f. Anchorage LIO Security Contract
1:50:42 PM
VICE CHAIR HERRON moved that Legislative Council approve a
contract with Arrowdyne Security LLC dba American Guard
Services for uniformed armed security at 716 W. 4th Avenue
not to exceed $50,000 along with the attached
justification.
CHAIR STEVENS objected for purposes of discussion.
MS. STRONG said that the Agency issued RFP 610 for
uniformed armed security for the Anchorage LIO Building.
The RFP was published on the State of Alaska's Online
Public Notices System, it was mailed to five security
companies that were recommended by the Executive Branch,
and it was published in the Alaska Dispatch News. The
Agency received no proposals for this RFP. The Agency has a
temporary contract with Arrowdyne Security LLC dba American
Guard Services that expires on July 30, 2015. The Agency is
requesting approval for a one year contract with Arrowdyne
Security LLC dba American Guard Services starting August 1,
2015 and ending July 31, 2016, which will give the Agency
time to assess the Anchorage LIO security needs and issue
another RFP or figure out the next step.
CHAIR STEVENS asked if it was reasonable to assume
Arrowdyne was interested in extending the current contract.
MS. STRONG said that Arrowdyne Security has provided
security in Anchorage since 2005 and although she hasn't
contacted them, she assumed there would be no problem. In
response to a question by Representative Johnson, she said
Arrowdyne Security LLC did not respond to RFP 610.
CHAIR STEVENS said that it was a complex RFP, Arrowdyne
Security LLC has requested extensions of their contract in
the past, and thus the fact that they didn't respond to the
RFP does not mean they were not interested. It may have
been that they are a small company and the RFP process may
have been too complex.
REPRESENTATIVE JOHNSON said that was exactly his point,
that the process may have been too complex given that there
were no respondents for a relatively small contract. He was
concerned that perhaps something was wrong with the RFP
process.
MS. STRONG said that the complexity of the process was
taken into consideration. The RFP was reviewed by Legal
Services and the thought process was that for something as
important as uniformed armed security, one wouldn't want
someone coming in off the street and doing armed security;
however, given that there were no respondents, the Agency
may issue a more simple RFP the next time with help from
Legal Services to determine exactly what is needed.
CHAIR STEVENS wondered about the dollar amount of the
contract extension given the negotiations with Arrowdyne
Security LLC had yet to take place.
MS. VARNI said that over the years, the highest annual
amount paid to Arrowdyne was $47,000 so the motion states
not to exceed $50,000 with the same terms. This would be a
new contract and Exhibit A in each member's packet includes
justification for not doing a solicitation and issuing the
contract in this manner. She said that for FY 15, which has
two more billings, she was estimating approximately $48,000
and was how the figure of $50,000 for this contract was
arrived at to ensure there are sufficient funds for the
next year.
CHAIR STEVENS said that it is his understanding that folks
have been satisfied with the service and with the uniformed
guard provided.
There was no further discussion and a roll call vote was
taken.
YEAS: Coghill, Hoffman, Huggins, Chenault, Johnson, Kito,
Millett, Thompson, Herron, Stevens
NAYS: None
The contract with Arrowdyne Security LLC dba American Guard
Services for Anchorage LIO Security was approved 10-0.
VI. OTHER COMMITTEE BUSINESS
a. Bethel Office Space
b. Capitol Building Security Camera Upgrade
a. Bethel Office Space
CHAIR STEVENS noted that Council must go into Executive
Session under Sec. 195 of the Legislative Procurement Code
to discuss the results of RFP 611 for Bethel Office Space.
1:56:58 PM
VICE CHAIR HERRON moved that Legislative Council go into
executive session under Uniform Rule 22 (b) (1) for the
discussion of matters, the immediate knowledge of which
would adversely affect the finances of a government unit. I
would ask that the following individuals remain in the
room; Pam Varni, Tina Strong, Katrina Matheny and Linda Hay
(via teleconference). We also welcome any Legislators that
are not on Legislative Council.
1:57:38 PM
Legislative Council went into Executive Session.
2:15:22 PM
Legislative Council came out of Executive Session.
CHAIR STEVENS noted that no action was taken while in
Executive Session and Council would now take up the Bethel
Office Space item.
2:15:50 PM
VICE CHAIR HERRON moved that Legislative Council approve a
three year lease between Tunista, Inc., and the Legislative
Affairs Agency with three one-year renewal options for a
yearly cost of $79,200, and that the Legislative Council
approve janitorial services with a yearly cost not to
exceed $15,420.
CHAIR STEVENS objected for purposes of discussion.
MS. STRONG noted for the record that the Bethel lease
agreement is due to expire June 30, 2015, with no renewal
options available. LAA issued RFP 611 for Bethel Office
Space, it closed on May 27, 2015, and only one proposal was
received from the current landlord Tunista, Inc. The Agency
negotiated with Tunista, Inc., and is requesting Council
approve $6,660 per month for 2,070 square feet of office
space for a three year lease with three one-year renewal
options, and the Agency hires and pays for janitorial
services.
There was no further discussion and a roll call vote was
taken.
YEAS: Coghill, Hoffman, Huggins, Micciche, Chenault,
Johnson, Kito, Millett, Thompson, Herron, Stevens
NAYS: None
The contract for Bethel Office Space and separate
janitorial services was approved 11-0.
b. Capitol Building Security Camera Upgrade
CHAIR STEVENS said that the Security Subcommittee, chaired
by Vice Chair Herron along with Senate members Stevens,
Huggins, and Kelly and House members Johnson, Millett,
Neuman and Kito, had met earlier in the day and asked Vice
Chair Herron to speak to this item.
VICE CHAIR HERRON said the Security Subcommittee had
reviewed an analysis of the Capitol Building security needs
and had the contractor of the analysis explain the most
salient points. Briefly, there are three objectives over a
period of time: the first is to try to move two priorities
immediately and then there is a list of short-term and
long-term improvements that the Subcommittee will detail
out and put before Council at the next meeting. The two
priorities that the contractor and the Subcommittee agreed
with are that there needs to be an upgrade to the camera
system, which is the focus of this motion, and to have the
security staff be trained by the Alaska Department of
Public Safety in Sitka to improve observation skills and to
ensure trained officers.
CHAIR STEVENS thanked Vice Chair Herron for his willingness
to chair the Security Subcommittee and for the very good
work that had been done to date.
2:18:45 PM
VICE CHAIR HERRON moved that Legislative Council approve a
contract with Haight & Associates for $54,280 to design,
prepare contract bidding documents and construction
administration for the Capitol Complex Camera System
Renovation.
CHAIR STEVENS objected for purposes of discussion. He said
he would point out that the contrast between the camera
system in the new Anchorage building and the old camera
system in the Capitol Building is remarkable. He said that
the current system is antiquated and this would move the
system into the present day.
There was no further discussion and a roll call vote was
taken.
YEAS: Coghill, Huggins, Micciche, Chenault, Johnson, Kito,
Millett, Thompson, Herron, Stevens
NAYS: None
The contract with Haight & Associates for Capitol Complex
Camera System Renovation was approved 10-0.
There being no further business before the committee, the
Legislative Council meeting was adjourned at 2:22 p.m.
2:21:53 PM
| Document Name | Date/Time | Subjects |
|---|---|---|
| June 26 Leg. Council Packet.pdf |
JLEC 6/26/2015 1:30:00 PM |