Legislature(2013 - 2014)Anch LIO Rm 105
12/18/2013 10:00 AM Senate LEGISLATIVE COUNCIL
| Audio | Topic |
|---|---|
| Start | |
| Adjourn |
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ teleconferenced
= bill was previously heard/scheduled
DECEMBER 18, 2013
10:06 AM
MEMBERS PRESENT
Representative Mike Chenault
Representative Max Gruenberg
Representative Craig Johnson
Representative Lance Pruitt
Senator John Coghill
Senator Charlie Huggins
Senator Gary Stevens
MEMBERS ON TELECONFERENCE
Representative Mike Hawker, Chair
Senator Peter Micciche, Vice Chair
Senator Dennis Egan
MEMBERS ABSENT
Representative Bill Stoltze
Representative Peggy Wilson
Senator Mike Dunleavy
Senator Kevin Meyer
AGENDA
APPROVAL OF MINUTES
CONTRACT APPROVALS
OTHER COMMITTEE BUSINESS
SPEAKER REGISTER
Pam Varni, Executive Director, Legislative Affairs Agency
(LAA)
Juli Lucky, Staff to Representative Mike Hawker and Committee
Aide to Legislative Council
Doug Gardner, Legal Services Director, LAA
10:06:00 AM
I. SPEAKER MIKE CHENAULT, acting on behalf of Chair Mike Hawker who
participated via teleconference, called the Legislative Council
meeting to order at 10:06 a.m. in room 105 of the Anchorage
th
Legislative Office Building located at 733 W 4 Avenue.
Present at the call were Representatives Chenault, Hawker (via
teleconference), and Johnson; Senators Huggins, Coghill, Egan
(via teleconference), Stevens, and Micciche (via teleconference).
Representatives Gruenberg and Pruitt joined the meeting during
executive session.
II. EXECUTIVE SESSION
a. RFP 598: Alaska State Capitol, Seismic Retrofit & Exterior
Renovation, Phase II
SPEAKER CHENAULT, prior to the motion to go into executive
session, noted for the record that the following people would
participate in executive session in addition to Council members:
Pam Varni, Executive Director, LAA; Tina Strong, Procurement
Officer, LAA; Juli Lucky, Legislative Council Committee Aide;
Wayne Jensen, Jensen Yorba Lott (via teleconference); Don
Johnston, Capitol Building Manager, LAA (via teleconference);
Jeff Goodell, Incoming Capitol Building Manager, LAA and
Evaluation Committee Member (via teleconference); and Cecile
Elliott, Evaluation Committee Member (via teleconference).
10:09:07 AM
SENATE PRESIDENT HUGGINS moved that Legislative Council go into
executive session under Uniform Rule 22 (b) for the discussion of
matters, the immediate knowledge of which would adversely affect
the finances of a government unit.
A roll call vote was taken.
YEAS: Chenault, Johnson, Huggins, Coghill, Egan, Stevens,
Micciche, Hawker
NAYS: None
The motion to go into executive session passed 8-0.
10:09:59 AM
Legislative Council went into executive session.
Representatives Gruenberg and Pruitt joined the meeting during
the executive session.
10:18:30 AM
Legislative Council came out of executive session.
PAM VARNI, Executive Director, LAA, said LAA went out to bid for
RFP 598: Alaska State Capitol, Seismic Retrofit & Exterior
Renovation, Phase II. The RFP was issued to solicit proposals
from general construction contractors to serve as "construction
manager/general contractor." The Agency received three proposals
for an initial professional services contract for Phase II for
pre-construction services with a maximum amount not to exceed
$200,000 for time and materials. The Agency will be coming back
to Council after working with the design team and negotiating a
maximum allowable construction cost, which is estimated at this
time to be $22,575,000. The evaluation committee for this RFP was
appointed by Chair Hawker and they have a recommendation to the
Council to award RFP 598 to Dawson Construction, Inc.
SENATOR HUGGINS asked about the final cost expended for Phase I.
MS. VARNI responded that it was approximately $1.8 million for
the crawl space and portico work.
10:21:06 AM
SENATE PRESIDENT HUGGINS moved that Legislative Council award a
professional services contract for pre-construction services to
Dawson Construction, Inc. not to exceed $200,000 per RFP 598:
Alaska State Capitol, Seismic Retrofit & Exterior Renovation,
Phase II.
A roll call vote was taken.
YEAS: Chenault, Gruenberg, Johnson, Pruitt, Huggins, Coghill,
Egan, Stevens, Micciche, Hawker
NAYS: None
The motion passed 10-0.
REPRESENTATIVE GRUENBERG asked for confirmation that since
Council was no longer in executive session, the materials related
to that item could be disposed of as normal. He received
confirmation in the form of a staff member nodding yes.
III. APPROVAL OF MINUTES
a. October 30, 2013
10:22:54 AM
SENATE PRESIDENT HUGGINS moved that the minutes from the
Legislative Council meeting on October 30, 2013 be approved as
presented.
A roll call vote was taken.
YEAS: Chenault, Gruenberg, Johnson, Pruitt, Huggins, Coghill,
Egan, Stevens, Micciche, Hawker
NAYS: None
The motion passed 10-0.
IV. CONTRACT APPROVAL
a. Kodiak LIO
JULI LUCKY, staff to Legislative Council, said that,
unfortunately, after reviewing the minutes of the last meeting,
she realized that Council had adopted an incorrect motion for the
Kodiak LIO in approving just a one year lease extension when the
document was actually a five year lease extension. By this next
motion, Council would just be approving what was presented at the
last meeting; all of the back-up and all of the presentations
were for a five year extension but the motion was incorrectly
worded.
10:25:01 AM
SENATE PRESIDENT HUGGINS moved that Legislative Council authorize
the chairman to approve a four-year renewal, in addition to the
one-year renewal approved on October 30, 2013, of the existing
lease agreement for the Kodiak Legislative Information Office and
Legislators' District Office space for a cost of $69,848.64 per
year until October 31, 2018, with CPI-Urban adjustments each
July.
A roll call vote was taken.
YEAS: Chenault, Gruenberg, Johnson, Pruitt, Huggins, Coghill,
Egan, Stevens, Micciche, Hawker
NAYS: None
The motion passed 10-0.
b. Westlaw Access
10:27:11 AM
Legislative Council took a brief at-ease at the request of
Representative Gruenberg to ask a question of staff.
10:28:10 AM
SPEAKER CHENAULT called Council back to order.
REPRESENTATIVE GRUENBERG, in response to Mr. Gardner's inquiry
about his question or concern during the at-ease, said he spoke
with Ms. Varni and is okay to go forward with this item.
DOUG GARDNER, Director of Legal Services, said that he approached
Chair Hawker to ask that he consider, as procurement officer,
authorizing an exempt procurement for purposes of the Westlaw
contract. As the Council members may know, there are really only
two providers of online legal research that meet the high
standard of thoroughness that is demanded in the work of Legal
Services and Legislative Research. While Westlaw and LexisNexis
provide similar services, there are some distinct differences in
the results. In discussions among staff of Legal Services, there
is a general consensus that a search conducted using each
provider's software does furnish different results, often enough
to make it worthwhile to have access to both resources. Mr.
Gardner said he requested that Representative Hawker authorize an
exempt procurement for Westlaw and the Chair approved it. It's a
very good decision because it maintains the diversity needed
between the two systems to get the best answers possible for the
client.
Mr. Gardner noted that there are additional details in his memo
to Chair Hawker and Legislative Council where he outlined the
increase in online services coupled with a decrease in printed
materials in the proposed Westlaw contract.
SENATE PRESIDENT HUGGINS asked if the proposed contract amount of
$135,583.47 was an annual amount or for the total of three years.
MR. GARDNER confirmed that the $135,583.47 was for a total for
three years. He added that in the past, the services provided by
Westlaw for both online and print materials were considered under
one price package and that those services will be considered
separately from now on. While the Westlaw online accounts cost
more, the overall price tag presented today is about 11% less
than the combined printed materials and online services in the
prior three years.
10:32:21 AM
SENATE PRESIDENT HUGGINS moved move that Legislative Council
approve a three-year contract with West, a Thomson Reuters
Business, to provide access to online legal research services
through Westlaw for a cost of $135,583.47.
A roll call vote was taken.
YEAS: Chenault, Gruenberg, Johnson, Pruitt, Huggins, Coghill,
Egan, Stevens, Micciche, Hawker
NAYS: None
The motion passed 10-0.
V. OTHER COMMITTEE BUSINESS
a. Late Travel Reimbursement Requests
There being no questions from Council regarding late travel
reimbursement requests for Representatives Foster, Seaton and
Kreiss-Tomkins, the Speaker asked for a motion.
10:34:11 AM
SENATE PRESIDENT HUGGINS moved that Legislative Council approve
the following late travel and per diem claims for travel
commencing on the following dates:
· Rep. Neal Foster - July 29, 2013.
· Rep. Paul Seaton - August 12 and August 15, 2013.
· Rep. Jonathan Kreiss-Tompkins - October 1, 2013.
A roll call vote was taken.
YEAS: Chenault, Gruenberg, Johnson, Pruitt, Huggins, Coghill,
Egan, Stevens, Micciche, Hawker
NAYS: None
The motion passed 10-0.
There being no further business before the committee, the
Legislative Council meeting was adjourned at 10:35 a.m.
10:35:31 AM
| Document Name | Date/Time | Subjects |
|---|---|---|
| Agenda 12.18.2013.pdf |
JLEC 12/18/2013 10:00:00 AM |
|
| IIa. RFP 598.pdf |
JLEC 12/18/2013 10:00:00 AM |
|
| IVa. Kodiak LIO Lease.pdf |
JLEC 12/18/2013 10:00:00 AM |
|
| IVb. Westlaw Access.pdf |
JLEC 12/18/2013 10:00:00 AM |
|
| Va. Late Travel Requests.pdf |
JLEC 12/18/2013 10:00:00 AM |