Legislature(2009 - 2010)Anch LIO Rm 220
09/28/2009 10:00 AM Senate FINANCE
| Audio | Topic |
|---|---|
| Start | |
| Expenditure of Committee Funds on Capitol Building Fifth Floor Rehabilitation--approval of Request for Funds (rfq). | |
| Adjourn |
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ teleconferenced
= bill was previously heard/scheduled
| + | TELECONFERENCED | ||
SENATE FINANCE COMMITTEE
September 28, 2009
10:01 a.m.
10:01:17 AM
CALL TO ORDER
Co-Chair Stedman called the Senate Finance Committee meeting
to order at 10:01 a.m.
MEMBERS PRESENT
Senator Lyman Hoffman, Co-Chair
Senator Bert Stedman, Co-Chair
Senator Charlie Huggins, Vice-Chair
Senator Dennis Egan
Senator Joe Thomas
MEMBERS ABSENT
Senator Donny Olson
Senator Johnny Ellis
ALSO PRESENT
Pamela Varney, Executive Director, Alaska Legislature
Tina Strong, Procurement Officer, Alaska Legislature
SUMMARY
^Expenditure of Committee Funds on Capitol Building Fifth
Floor Rehabilitation--Approval of Request for Funds (RFQ).
10:01:25 AM
Co-Chair Stedman confirmed a quorum.
Co-Chair Stedman informed the committee about the request to
authorize an expenditure of committee funds for demolition
work on the fifth floor of the capitol building as part of
the reconfiguration of room 530, the Senate Secretaries'
work area. The back-up documents include request for
quotation (RFQ) #496 for the fifth floor demolition work, a
bid abstract including one contractor who bid for the
request, a memo from the procurement officer recommending an
award to Silverbow Construction, and a diagram showing room
506 and 508 as reconfigured once the demolition and
reconstruction is complete (Copy on File).
Co-Chair Hoffman Moved to Approve the award of RFQ #496 to
Silverbow construction in the amount of $44,960.00.
Co-Chair Stedman Objected for the purpose of discussion.
10:02:58 AM
Co-Chair Stedman explained the proposed improvements and the
impacts to Senator Olson's office. He explained the attempt
to create more functional work space for the Senate Finance
Committee. The project is a priority, but was subject to
minimal delays, due to other necessary projects. Senator
Olson's office is affected by the changes made to room 530.
Co-Chair Stedman explained that the construction, which
involves the use of jackhammers and concretes saws, would
prove disruptive to employees working in the general
vicinity. Based on this information a decision to solicit
two bids was made; one solicitation was for non-business
hours and one for business hours. He addressed the Juneau
office for quotes.
Ms. Pamela Varney, Executive Director, Alaska Legislature
addressed the question. She stated that the Senate Finance
Committee is in possession of the funds necessary for the
project. She agreed that performing the work after hours was
prudent. She expressed enthusiasm about the project.
Ms. Tina Strong, Procurement Officer, Alaska Legislature
addressed the construction bid. She explained that the bid
was out for 15 days and sent to five different vendors while
posted with the state of Alaska's online public notice.
Silverbow Construction proposed the only bid on the project.
10:05:34 AM
Co-Chair Stedman clarified that the bid was for $36,500.00
for normal office hours and $44,960.00 for after hour
construction. He noted that both amounts surpassed the
committee Chairman's ability to issue a contract of $25,000
or less, necessitating today's meeting. He stated favor in
the higher bid allowing the construction crew to run
jackhammers and concrete saws and facilitating removal of
the vault.
Senator Huggins informed that he wanted to proceed with the
project. He discussed the modification of Senator Olson's
office. He was supportive, but wanted Senator Olson's
approval as the concept had changed since last spring when
he and others walked through the offices seeking potential
solutions. Co-Chair Stedman stated that Senator Olson was in
support of the modifications to his office.
Senator Egan appreciated that the preference of the after
hour bid as his staff is located next door to the demolition
site.
Co-Chair Stedman removed his Objection.
Senator Thomas asked why the other contractors neglected to
bid on the project. He asked if the entire job was bid after
hours or only the jackhammer and concrete saw work.
10:08:24 AM
Ms. Varney did not know the reason why the other four
contractors did not bid. She supposed that the other
contractors may not have had the ability between now and
December 11, 2009 to finish the job. She mentioned a recent
site visit for a different ceiling job in which six
contractors attended.
Senator Thomas asked if the funds requiring approval were
for the jackhammer work or for the entire project. Ms.
Varney answered that Silverbow Construction will perform the
demolition and removal of the vault with the capitol
maintenance crew following up with finish work during
regular business hours.
Co-Chair Stedman removed his Objection.
A roll call vote was taken on the motion.
IN FAVOR: 5
OPPOSED: 0
10:10:51 AM
Co-Chair Stedman announced that the motion carried and the
Senate Finance Committee will allow RFQ #496 to Silverbow
construction in the amount of $44,960.00.
ADJOURNMENT
The meeting was adjourned at 10:11 AM.
| Document Name | Date/Time | Subjects |
|---|---|---|
| RFQ 496 4th Flr Demo w Silverbow Bid.pdf |
SFIN 9/28/2009 10:00:00 AM |
|
| 2009 09 21 Procurement Officer Memo RFQ 496.pdf |
SFIN 9/28/2009 10:00:00 AM |
|
| RFQ 496 5th Flr Demo Bid Abstract.pdf |
SFIN 9/28/2009 10:00:00 AM |
|
| Room 506-508 Reconfiguration.pdf |
SFIN 9/28/2009 10:00:00 AM |