Legislature(2017 - 2018)HOUSE FINANCE 519
06/20/2017 01:00 PM House LEGISLATIVE COUNCIL
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ALASKA STATE LEGISLATURE
LEGISLATIVE COUNCIL
JUNE 20, 2017
1:05 PM
MEMBERS PRESENT
Representative Sam Kito, Chair
Senator Bert Stedman, Vice Chair
Representative Bryce Edgmon
Representative David Guttenberg
Representative Dan Ortiz
Representative David Eastman, Minority Alternate
Senator Pete Kelly
Senator Anna MacKinnon
Senator Cathy Giessel, Alternate
MEMBERS ON TELECONFERENCE
Representative Matt Claman
Representative Louise Stutes
Senator Kevin Meyer
Senator Peter Micciche
Senator Gary Stevens
MEMBERS ABSENT
Representative Charisse Millett
Representative Harriet Drummond, Majority Alternate
Senator Lyman Hoffman
AGENDA
APPROVAL OF AGENDA
RATIFICATION OF CHARITY EVENTS
CONTRACT APPROVALS
EXECUTIVE SESSION
SPEAKER REGISTER
Tina Strong, Procurement Officer, Legislative Affairs
Agency
1:05:13 PM
I. CHAIR SAM KITO called the Legislative Council meeting to
order at 1:05 p.m. in Room 519 (House Finance) of the State
Capitol. Present at the call were Representatives Edgmon,
Guttenberg, Ortiz, Eastman (alternate), and Kito; Senators
Kelly, MacKinnon, Giessel (alternate), and Stedman.
Representatives Claman, Stutes, and Senators Meyer,
Micciche, and Stevens were present on teleconference.
Representatives Millett and Drummond (alternate), and
Senator Hoffman were absent.
II. APPROVAL OF AGENDA
VICE CHAIR STEDMAN moved that Legislative Council approve
the agenda.
The motion was approved without objection.
III. RATIFICATION OF CHARITABLE EVENTS
a. 25th Annual Coal Classic Golf Tournament
b. Midnight Sun Charity Shoot
c. Musical Fundraiser for Twin Lakes Playground
1:07:28 PM
VICE CHAIR STEDMAN moved that Legislative Council ratify
the Chair's sanctioning of the following charitable events
per AS 24.60.080(a)(2)(B):
• 25th Annual Coal Classic Golf Tournament
• Midnight Sun Charity Shoot
• Musical Fundraiser for Twin Lakes Playground
The motion passed without objection.
IV. CONTRACT APPROVALS
a. Office of Victims' Rights Lease Renewal
b. Juneau Storage Lease Renewal
a. Office of Victims' Rights Lease Renewal
TINA STRONG, Procurement Officer for Legislative Affairs
Agency, stated that the original lease extension agreement
between the Legislative Affairs Agency and L92, LLC, for
office space currently occupied by the Office of Victims'
Rights was for five years beginning July 1, 2008, and
terminating June 30, 2013. There were five additional
renewals of lease available under the lease extension
agreement: each for a one year period.
We have exercised four of the five renewals. Renewal No. 4
expires on June 30, 2017. Office of Victims' would like to
proceed with Renewal No. 5 for the period July 1, 2017,
through June 30, 2018. If Legislative Council approves this
Renewal No. 5, there will be no more renewal options
available. Next year we will need to go out to bid for
office space or pursue AS 36.30.083 for an additional lease
extension. This lease exceeds $35,000 in one fiscal year;
therefore, Legislative Council's approval is required.
1:09:51 PM
VICE CHAIR STEDMAN moved that Legislative Council approve
the lease extension with L92, LLC, for the period July 1,
2017, through June 30, 2018, in the amount of $54,179.64.
The motion passed without objection.
b. Juneau Storage Lease Renewal
MS. STRONG spoke to this item as well. She said that the
original lease extension agreement between the Legislative
Affairs Agency and Goldstein Improvement Company, for
storage space in Juneau, Alaska, was for five years
beginning July 1, 2011, and terminating June 30, 2016.
There were five additional renewals of lease available
under the lease extension agreement: each for a one year
period. We have exercised one of the five renewals. Renewal
No. 1 expires on June 30, 2017. The Agency would like to
proceed with Renewal No. 2 for the period July 1, 2017,
through June 30, 2018. If Legislative Council approves this
Renewal No. 2, this will leave three more renewals of lease
available under the agreement. This lease exceeds $35,000
in one fiscal year; therefore, Legislative Council's
approval is required.
DISCUSSION FOLLOWED regarding items being stored at this
location: supplies that could not be stored at the Capitol,
maintenance tools and supplies, Information Technology
supplies, accounting and other files required by file
retention schedules, Legislator items for both interim and
session, etc. Discussion continued about file management,
the possibility of digitizing hard copy files to meet
retention schedule requirements; work that had already
occurred to consolidate items; large orders to save money
to ensure there are supplies on-hand for session; the
location and whether going out to bid for space would be
better; and a suggestion for a master file list of
digitized items so Legislators and staff would not have to
visit the Legislative Library.
Additionally, Senator MacKinnon requested a tour and the
option to look in boxes to see what could be digitized.
Vice Chair Stedman noted that the lease cost was $3,000 per
month and that would be about the price of a rental house.
There being no further discussion, the Chair called for a
motion.
1:18:15 PM
VICE CHAIR STEDMAN moved that Legislative Council approve
the lease extension with Goldstein Improvement Company for
the period July 1, 2017, through June 30, 2018, in the
amount of $37,688.79.
The motion passed without objection.
V. EXECUTIVE SESSION
1:18:50 PM
VICE CHAIR STEDMAN moved that Legislative Council go into
executive session to consider a matter made confidential by
the Legislative Council Records Policy, under Uniform Rule
22(b)(2)(3). Within the motion, he requested the room be
cleared except for any Legislators not on Council, as well
as the following staff, who can remain in the room or on
teleconference:
Crystal Koeneman, Staff to Chair Kito
Randy Ruaro, Staff to Vice Chair Stedman
Doug Gardner, Legal Services Director
Sant? Lesh, Recorder
Jessica Geary, Finance Manager
Emily Nauman, Legal Staff
Steve Daigle, Chief of Security
The motion passed without objection.
SENATOR MICCICHE noted that those who are not Legislators
should not remain on teleconference. Council went into
Executive Session.
Legislative Council came out of executive session, did not
take any action, and adjourned at 2:18 p.m.
2:18:38 PM
| Document Name | Date/Time | Subjects |
|---|---|---|
| Charitable Event - Coal Classic.pdf |
JLEC 6/20/2017 1:00:00 PM |
|
| Charitable Event - Midnight Sun Charity Shoot.pdf |
JLEC 6/20/2017 1:00:00 PM |
|
| Charitable Event - Rockin the Park.pdf |
JLEC 6/20/2017 1:00:00 PM |
|
| 170620 Agenda.pdf |
JLEC 6/20/2017 1:00:00 PM |