Legislature(2017 - 2018)GRUENBERG 120

04/04/2017 03:00 PM House STATE AFFAIRS

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                  HB 158-APOC OFFICE LOCATIONS                                                                              
3:06:38 PM                                                                                                                    
CHAIR KREISS-TOMKINS  announced that the first  order of business                                                               
would be HOUSE BILL NO. 158,  "An Act relating to the location of                                                               
offices  for  the  Alaska  Public   Offices  Commission  and  the                                                               
locations at which certain statements  and reports filed with the                                                               
commission are made available."                                                                                                 
3:07:02 PM                                                                                                                    
REPRESENTATIVE   DAVID   EASTMAN,   Alaska   State   Legislature,                                                               
presented  HB 158,  as  prime  sponsor.   He  relayed that  under                                                               
current  state  statute,  the Alaska  Public  Offices  Commission                                                               
(APOC)  is required  to have  physical office  locations in  each                                                               
Senate district  in the state and  to have a central  office.  He                                                               
stated that  APOC is required  to make available paper  copies of                                                               
all filings made to the commission  at each of these locations as                                                               
well as  at the Office  of Lieutenant  Governor (OLG) and  at the                                                               
Legislative  Affairs   Agency  (LAA)   reference  library.     He                                                               
mentioned  that there  are about  13  offices for  which APOC  is                                                               
required to  provide paper  copies of the  filings.   He asserted                                                               
that the statute  is outdated:  there is no  mention of accessing                                                               
the filings through a website or submitting online reports.                                                                     
REPRESENTATIVE  EASTMAN  stated  that  HB 158  would  reduce  the                                                               
statutory burden  on APOC:  APOC  would no longer be  required to                                                               
have physical office  locations in each Senate  district; it only                                                               
would be  required to maintain  one central office  with physical                                                               
copies of filings  available to the public; and  it would provide                                                               
information through the APOC website  and receive filings online,                                                               
which  is already  occurring.   He added  that HB  181 would  not                                                               
require any APOC policy change  but would give APOC the statutory                                                               
permission to do what it is already doing in an "internet age."                                                                 
3:10:10 PM                                                                                                                    
REPRESENTATIVE KNOPP asked, "Do we have  an APOC office in all 20                                                               
Senate districts currently?"                                                                                                    
REPRESENTATIVE  EASTMAN  replied,  "Currently  we do  not."    He                                                               
explained  that APOC  currently  is not  following state  statute                                                               
regarding this  requirement, and it  maintains that it  lacks the                                                               
funds to do so.                                                                                                                 
REPRESENTATIVE KNOPP asked for the location of APOC offices.                                                                    
REPRESENTATIVE  EASTMAN  responded that  APOC  has  an office  in                                                               
Anchorage and a smaller one in Juneau.                                                                                          
REPRESENTATIVE KNOPP asked whether  the proposed legislation only                                                               
would  remove statutory  language; there  would be  no functional                                                               
REPRESENTATIVE  KNOPP answered  that the  functional changes  are                                                               
that  APOC neither  would be  required to  have offices  in every                                                               
Senate  district nor  be  required to  offer  access to  physical                                                               
documents  at the  OLG and  LAA locations.   He  stated that  the                                                               
documents  would be  handled at  a central  office designated  by                                                               
APOC.   He added  that there  would be  no requirement  that APOC                                                               
close offices,  but the requirement for  the [additional] offices                                                               
would be eliminated.                                                                                                            
REPRESENTATIVE KNOPP  referred to Section  1(j) of HB  188, which                                                               
read,  "The commission  shall establish  a central  office".   He                                                               
asked  for clarification  of  the intent  of HB  188:   that  the                                                               
central office  has been established already,  that the Anchorage                                                               
office  will  be considered  the  central  office, or  APOC  will                                                               
establish a central office.                                                                                                     
REPRESENTATIVE EASTMAN  replied that  his intent  is for  APOC to                                                               
determine which office will be the central office.                                                                              
REPRESENTATIVE KNOPP  asked if APOC currently  is violating state                                                               
statute by not having an office in each Senate district.                                                                        
REPRESENTATIVE EASTMAN answered, "That is correct."                                                                             
CHAIR KREISS-TOMKINS  suggested that  the intent of  the proposed                                                               
legislation is both  to "clean up" statutes  that don't represent                                                               
practices  and  to  enact  a   functional  change  "bringing  the                                                               
statutes  into the  twenty-first century"  and acknowledging  the                                                               
possibility of digitizing records.                                                                                              
REPRESENTATIVE EASTMAN  responded, "Absolutely."   He  added that                                                               
HB 188 would  set the following priorities:   ensuring that there                                                               
is a website; ensuring it  is functional; and allowing candidates                                                               
and groups  to use  the website  in place  of the  expectation of                                                               
many district offices.                                                                                                          
3:13:10 PM                                                                                                                    
REPRESENTATIVE  JOHNSON  referred  to the  zero-fiscal  note  and                                                               
suggested that if offices will  be closed, the fiscal note should                                                               
be negative.                                                                                                                    
REPRESENTATIVE  EASTMAN  answered  that  if there  were  a  dozen                                                               
offices across the state, there  would be a negative fiscal-note;                                                               
however,  since the  budget has  not allowed  for those  offices,                                                               
there would be no savings due to office closures.                                                                               
REPRESENTATIVE JOHNSON asked for the number of APOC offices.                                                                    
REPRESENTATIVE  EASTMAN replied  that  he only  is  aware of  the                                                               
office in Anchorage and a satellite office in Juneau.                                                                           
REPRESENTATIVE  JOHNSON asked  if under  HB 188,  one of  the two                                                               
offices would be closed.                                                                                                        
REPRESENTATIVE EASTMAN answered  that under HB 188,  it would not                                                               
be required that one of  the offices close; the requirement would                                                               
be that  only one office  is required  and APOC must  establish a                                                               
central office.   He added that  APOC could choose to  have three                                                               
offices.  He conjectured that later  APOC could decide it has the                                                               
resources for 20  offices, but he opined that  possibility is not                                                               
3:14:59 PM                                                                                                                    
REPRESENTATIVE  WOOL   summarized  as   follows:     the  statute                                                               
currently requires  one office  in each  of 20  Senate districts;                                                               
APOC has  not been abiding  by the statute  as it has  two Senate                                                               
district  offices -  one  in  Anchorage and  one  in Juneau;  the                                                               
proposed legislation  would change  the statutory  requirement to                                                               
one office,  which would allow  APOC to close the  Juneau office;                                                               
there would  be one centralized  statewide office; and  all other                                                               
transmittals  would be  electronic.   He  asked  if the  proposed                                                               
legislation requires  one office, or  if APOC could  maintain the                                                               
office in Juneau, as well.                                                                                                      
REPRESENTATIVE  EASTMAN  explained  that  the  statute  currently                                                               
requires APOC  to have between  12 and 20  offices.  There  is an                                                               
exemption for a  large municipality such as  Anchorage, which has                                                               
multiple Senate districts;  Anchorage is not required  to have an                                                               
office  in  each  of  its  Senate districts  but  must  have  one                                                               
Anchorage office.   He said that under HB 188,  there would be an                                                               
expectation of one or more  offices rather than an expectation of                                                               
13 or  more offices.  He  stated that the decision  to maintain a                                                               
Juneau office would be at the discretion of APOC.                                                                               
REPRESENTATIVE  WOOL  asked  Representative Eastman  to  indicate                                                               
where the language "one or more office" is in HB 188.                                                                           
REPRESENTATIVE  EASTMAN   responded  that  the   requirement  for                                                               
maintaining a  central office is  on page 1,  line 6, of  HB 188.                                                               
He added  that the  proposed legislation  does not  preclude APOC                                                               
from having satellite offices.                                                                                                  
REPRESENTATIVE  WOOL  specified  that  the  proposed  legislation                                                               
states that APOC shall establish  a central office.  He suggested                                                               
that the  future of  the Juneau  office remains  a question.   He                                                               
added that  the Juneau office  could be named the  central office                                                               
and, therefore, the Anchorage office would be in question.                                                                      
REPRESENTATIVE EASTMAN relayed that  whichever office was not the                                                               
central office would  always be in question, and it  would be for                                                               
APOC to  decide [if  it should  remain open].   He said  that the                                                               
requirement under  HB 188 is  to have at  least one office  and a                                                               
3:17:46 PM                                                                                                                    
HEATHER  HEBDON,   Executive  Director,  Alaska   Public  Offices                                                               
Commission (APOC), stated that if  passed, HB 188 would have very                                                               
little impact for APOC; it  would align the statutes with current                                                               
practice.  She mentioned that it  has been a long time since APOC                                                               
has had more than two offices.                                                                                                  
3:18:36 PM                                                                                                                    
REPRESENTATIVE BIRCH asked  if all transmittals to  and from APOC                                                               
are electronic.                                                                                                                 
MS. HEBDON  relayed that there  are a few paper  filings received                                                               
from the smaller  municipalities; however, they are  scanned to a                                                               
Portable  Document Format  (PDF) and  are available  on the  APOC                                                               
website.   She said  that those  documents are  data-entered into                                                               
the online  filing system; therefore,  the majority, if  not all,                                                               
of  the reports  are available  through  the website  and on  the                                                               
online system.                                                                                                                  
3:19:45 PM                                                                                                                    
REPRESENTATIVE WOOL asked  how many people work  in the Anchorage                                                               
and Juneau offices, respectively.                                                                                               
MS. HEBDON  responded that  the Anchorage  office has  five full-                                                               
time employees and the Juneau office has one full-time employee.                                                                
CHAIR KREISS-TOMKINS announced that HB 188 was held over.                                                                       

Document Name Date/Time Subjects
HB158 Fiscal Note ADM 4.2.17.pdf HSTA 4/4/2017 3:00:00 PM
HB 158
HB158 Sponsor Statement 3.20.17.pdf HSTA 4/4/2017 3:00:00 PM
HB 158
HB158 Supporting Document-Support Letters 3.20.17.pdf HSTA 4/4/2017 3:00:00 PM
HB 158
HB0158.PDF HSTA 4/4/2017 3:00:00 PM
HB 158
CSHB 190 Explanation of Changes.pdf HSTA 4/4/2017 3:00:00 PM
HB 190
HB 190 Supporting docs.PDF HSTA 4/4/2017 3:00:00 PM
HB 190
CS HB 190 Version J.pdf HSTA 4/4/2017 3:00:00 PM
HB 190
HB163 Draft Proposed CS ver D 3.31.17.pdf HSTA 4/4/2017 3:00:00 PM
HB 163
HB 165 Sponsor Statement 3.27.2017.pdf HSTA 4/4/2017 3:00:00 PM
HB 165
HB 165 Fiscal Note DOA-DOP 3.27.2017.pdf HSTA 4/4/2017 3:00:00 PM
HB 165
HB 165 ver A 3.27.2017.pdf HSTA 4/4/2017 3:00:00 PM
HB 165
HB 165 Additional Document - Legislative Research Report 3.27.2017.pdf HSTA 4/4/2017 3:00:00 PM
HB 165
HB 165 Additional Document - NCSL Chart_Veteran Preference in State Hiring 3.27.2017.pdf HSTA 4/4/2017 3:00:00 PM
HB 165
HJR03 Supporting Document - DOE Ballot Initiatives 02.02.17.pdf HSTA 4/4/2017 3:00:00 PM
HJR03 Supporting Document - Alaska State Constitution Language 02.02.17.pdf HSTA 4/4/2017 3:00:00 PM
HJR03 Sponsor Statement 02.02.17.pdf HSTA 4/4/2017 3:00:00 PM
HJR 3 Fiscal Note Gov 4.2.17.pdf HSTA 4/4/2017 3:00:00 PM
HJR03 ver A 02.02.17.PDF HSTA 4/4/2017 3:00:00 PM
HJR03 Supporting Document - NCSL Length of Sessions by State 02.02.17.pdf HSTA 4/4/2017 3:00:00 PM
HJR03 Supporting Document - Leg Research Report 90 Day Limit 02.02.17.pdf HSTA 4/4/2017 3:00:00 PM