ALASKA STATE LEGISLATURE  LEGISLATIVE COUNCIL  JUNE 20, 2017  1:05 PM    MEMBERS PRESENT    Representative Sam Kito, Chair  Senator Bert Stedman, Vice Chair  Representative Bryce Edgmon  Representative David Guttenberg  Representative Dan Ortiz  Representative David Eastman, Minority Alternate  Senator Pete Kelly  Senator Anna MacKinnon  Senator Cathy Giessel, Alternate    MEMBERS ON TELECONFERENCE    Representative Matt Claman  Representative Louise Stutes  Senator Kevin Meyer  Senator Peter Micciche  Senator Gary Stevens    MEMBERS ABSENT    Representative Charisse Millett  Representative Harriet Drummond, Majority Alternate  Senator Lyman Hoffman    AGENDA    APPROVAL OF AGENDA  RATIFICATION OF CHARITY EVENTS  CONTRACT APPROVALS  EXECUTIVE SESSION    SPEAKER REGISTER    Tina Strong, Procurement Officer, Legislative Affairs  Agency  1:05:13 PM    I. CHAIR SAM KITO called the Legislative Council meeting to  order at 1:05 p.m. in Room 519 (House Finance) of the State  Capitol. Present at the call were Representatives Edgmon,  Guttenberg, Ortiz, Eastman (alternate), and Kito; Senators  Kelly, MacKinnon, Giessel (alternate), and Stedman.  Representatives Claman, Stutes, and Senators Meyer,  Micciche, and Stevens were present on teleconference.  Representatives Millett and Drummond (alternate), and  Senator Hoffman were absent.    II. APPROVAL OF AGENDA    VICE CHAIR STEDMAN moved that Legislative Council approve  the agenda.    The motion was approved without objection.    III. RATIFICATION OF CHARITABLE EVENTS  a. 25th Annual Coal Classic Golf Tournament  b. Midnight Sun Charity Shoot  c. Musical Fundraiser for Twin Lakes Playground    1:07:28 PM  VICE CHAIR STEDMAN moved that Legislative Council ratify  the Chair's sanctioning of the following charitable events  per AS 24.60.080(a)(2)(B):  • 25th Annual Coal Classic Golf Tournament  • Midnight Sun Charity Shoot  • Musical Fundraiser for Twin Lakes Playground    The motion passed without objection.    IV. CONTRACT APPROVALS  a. Office of Victims' Rights Lease Renewal  b. Juneau Storage Lease Renewal    a. Office of Victims' Rights Lease Renewal    TINA STRONG, Procurement Officer for Legislative Affairs  Agency, stated that the original lease extension agreement  between the Legislative Affairs Agency and L92, LLC, for  office space currently occupied by the Office of Victims'  Rights was for five years beginning July 1, 2008, and  terminating June 30, 2013. There were five additional  renewals of lease available under the lease extension  agreement: each for a one year period.  We have exercised four of the five renewals. Renewal No. 4  expires on June 30, 2017. Office of Victims' would like to  proceed with Renewal No. 5 for the period July 1, 2017,  through June 30, 2018. If Legislative Council approves this  Renewal No. 5, there will be no more renewal options  available. Next year we will need to go out to bid for  office space or pursue AS 36.30.083 for an additional lease  extension. This lease exceeds $35,000 in one fiscal year;  therefore, Legislative Council's approval is required.    1:09:51 PM  VICE CHAIR STEDMAN moved that Legislative Council approve  the lease extension with L92, LLC, for the period July 1,  2017, through June 30, 2018, in the amount of $54,179.64.    The motion passed without objection.    b. Juneau Storage Lease Renewal    MS. STRONG spoke to this item as well. She said that the  original lease extension agreement between the Legislative  Affairs Agency and Goldstein Improvement Company, for  storage space in Juneau, Alaska, was for five years  beginning July 1, 2011, and terminating June 30, 2016.  There were five additional renewals of lease available  under the lease extension agreement: each for a one year  period. We have exercised one of the five renewals. Renewal  No. 1 expires on June 30, 2017. The Agency would like to  proceed with Renewal No. 2 for the period July 1, 2017,  through June 30, 2018. If Legislative Council approves this  Renewal No. 2, this will leave three more renewals of lease  available under the agreement. This lease exceeds $35,000  in one fiscal year; therefore, Legislative Council's  approval is required.    DISCUSSION FOLLOWED regarding items being stored at this  location: supplies that could not be stored at the Capitol,  maintenance tools and supplies, Information Technology  supplies, accounting and other files required by file  retention schedules, Legislator items for both interim and  session, etc. Discussion continued about file management,  the possibility of digitizing hard copy files to meet  retention schedule requirements; work that had already  occurred to consolidate items; large orders to save money  to ensure there are supplies on-hand for session; the  location and whether going out to bid for space would be  better; and a suggestion for a master file list of  digitized items so Legislators and staff would not have to  visit the Legislative Library.    Additionally, Senator MacKinnon requested a tour and the  option to look in boxes to see what could be digitized.  Vice Chair Stedman noted that the lease cost was $3,000 per  month and that would be about the price of a rental house.    There being no further discussion, the Chair called for a  motion.    1:18:15 PM  VICE CHAIR STEDMAN moved that Legislative Council approve  the lease extension with Goldstein Improvement Company for  the period July 1, 2017, through June 30, 2018, in the  amount of $37,688.79.    The motion passed without objection.    V. EXECUTIVE SESSION    1:18:50 PM  VICE CHAIR STEDMAN moved that Legislative Council go into  executive session to consider a matter made confidential by  the Legislative Council Records Policy, under Uniform Rule  22(b)(2)(3). Within the motion, he requested the room be  cleared except for any Legislators not on Council, as well  as the following staff, who can remain in the room or on  teleconference:    Crystal Koeneman, Staff to Chair Kito  Randy Ruaro, Staff to Vice Chair Stedman  Doug Gardner, Legal Services Director  Sant? Lesh, Recorder  Jessica Geary, Finance Manager  Emily Nauman, Legal Staff  Steve Daigle, Chief of Security    The motion passed without objection.    SENATOR MICCICHE noted that those who are not Legislators  should not remain on teleconference. Council went into  Executive Session.    Legislative Council came out of executive session, did not  take any action, and adjourned at 2:18 p.m.    2:18:38 PM