Legislature(2019 - 2020)SENATE FINANCE 532
05/06/2019 12:00 PM Senate LEGISLATIVE COUNCIL
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ALASKA STATE LEGISLATURE
LEGISLATIVE COUNCIL
MAY 06, 2019
12:00PM
MEMBERS PRESENT
Senator Gary Stevens, Chair
Representative Louise Stutes, Vice Chair
Senator John Coghill
Senator Mia Costello
Senator Cathy Giessel
Senator Lyman Hoffman
Senator Bert Stedman
Senator Natasha von Imhof
Representative Bryce Edgmon
Representative Neal Foster
Representative Chuck Kopp
Representative Steve Thompson
Representative Tammie Wilson
MEMBERS ABSENT
Representative DeLena Johnson
OTHER MEMBERS PRESENT
AGENDA
APPROVAL OF MINUTES
RATIFICATION OF CHARITY EVENTS
COMMITTEE BUSINESS
CONTRACT APPROVALS
SPEAKER REGISTER
Jessica Geary, Executive Director, Legislative Affairs Agency
JC Kestel, Procurement Officer, Legislative Affairs Agency
Tim Banaszak, IT Manager, Legislative Affairs Agency
12:00:31 PM
I. Call to Order
CHAIR STEVENS called the Legislative Council meeting to order
at 12:00pm in the Senate Finance Committee Room. Present at
the call were: Senators Coghill, Costello, Giessel, Hoffman,
Stedman, von Imhof, Stevens; Representatives Edgmon, Foster,
Stutes Thompson, Wilson. Representatives Johnson and Kopp were
absent.
12 members present.
II. Approval of Minutes
April 11, 2019
12:01:38 PM
VICE-CHAIR STUTES moved and asked unanimous consent that
Legislative Council approve the minutes dated April 11, 2019,
as presented.
CHAIR STEVENS asked if there were any corrections or
additions. Seeing no objections, the minutes are approved.
III. Ratification of Charity Events
Second Annual "Flying through Time" Silver Gala
12:01:56 PM
VICE-CHAIR STUTES moved and asked unanimous consent that
Legislative Council ratify the Chair's sanctioning of the
following charitable events per AS 24.60.080 (a)(2)(B): the
Second Annual "Flying through Time" Silver Gala.
CHAIR STEVENS objected for purposes of discussion. He reminded
members that he sanctioned this event and verified it is a
501(c)(3) organization. He asked if there was discussion.
Seeing none, he removed his objection and that event is
ratified.
Representative Kopp joined the meeting at 12:02pm.
IV. Committee Business
a. Per Diem Budget Transfer
12:02:49 PM
VICE-CHAIR STUTES moved that Legislative Council approve a
transfer in the amount of $292,284 from the Salaries and
Allowances allocation to Senate Per Diem/30-Day Extended
Session allocation ($97,260) and House Per Diem/30-Day
Extended Session allocation ($195,024); and that any
unexpended funds be transferred back to Salaries and
Allowances.
CHAIR STEVENS objected for purposes of discussion and asked
Ms. Geary to please explain.
JESSICA GEARY, Executive Director, Legislative Affairs Agency,
said the per diem was moved into separate components and
allocations a couple fiscal years ago and that makes
transferring funds very difficult. This transfer will allow us
to pay the session per diem. We have corrected this for FY20
so this should not be a problem going forward. Usually it
could just be an accounting function, but we are prohibited
from transferring funds between appropriations which is why
this is necessary.
CHAIR STEVENS said so we are transferring an additional ten
days just in case, but if that is not needed it will be moved
back. He asked if there were questions or discussion. Chair
Stevens removed his objection and requested a roll call vote.
YEAS: Senators Coghill, Costello, Giessel, Hoffman, Stedman,
von Imhof; Representatives Edgmon, Foster, Kopp, Thompson,
Wilson, Vice-Chair Stutes, Chair Stevens.
NAYS: None
The motion passed 13-0.
V. Contract Approvals
a. ITB 633 Terry Miller Building Retaining Wall Cap & Rail
12:05:16 PM
VICE-CHAIR STUTES moved that Legislative Council approve the
award of ITB 633 to Carver Construction, LLC, for a total
contract price of $132,739.00 out of existing capital funds.
CHAIR STEVENS objected for purposes of discussion and asked JC
Kestel to come forward and provide a brief explanation of this
project.
JC KESTEL, Procurement Officer, Legislative Affairs Agency,
replied that on February 26, 2019, the Legislative Affairs
Agency issued ITB 633 to solicit bids from general
construction contractors to perform the Terry Miller
Legislative Office Building retaining wall cap and rail
project. The ITB was published on the State of Alaska's online
public notices site and with The Plans Room, an Alaskan
resource for the commercial contracting industry.
ITB 633 closed on March 25, 2019. Four proposals were received
and opened from: Carver Construction LLC; Dawson Construction
LLC; Silver Bow Construction Company; and Alaska Commercial
Contractors, Inc. The bidder with the lowest total bid price
was Carver Construction LLC, with a total price of
$132,739.00. A bid abstract is attached.
Based on the above information, the Agency recommends the
award of ITB 633 to Carver Construction, LLC, in the amount of
$132,739.00.
Mr. Kestel continued he would be happy to answer any questions
about the ITB process, and John Cayce, Project Director and
Capitol Building Manager is available to answer any questions
regarding the project.
CHAIR STEVENS noted that members are familiar with the Request
for Proposal (RFP) process, but asked Mr. Kestel to please
explain for the record what ITB stands for and how that
process works.
MR. KESTEL responded that ITB stands for Invitation to Bid,
where the lowest bidder is the winner. With an ITB, it is
known what needs to be purchased, versus a Request for
Proposal (RFP) were proposals are sought on how best to
accomplish the project. An RFP process is reviewed through a
Proposal Evaluation Committee (PEC) that grades each proposal
to determine who is selected, versus an ITB which just goes to
the lowest bidder.
CHAIR STEVENS asked if there was discussion.
SENATOR COGHILL asked how the timing of this project would
coincide with the window project.
MR. KESTEL responded that the window and exterior renovation
project is scheduled to start in early July, with the South
face of the Terry Miller building completed first. Once the
South face is completed, the retaining wall project will
start, which is anticipated to be mid-August.
CHAIR STEVENS saw no further questions, removed his objection,
and requested a roll call vote.
YEAS: Senators Coghill, Costello, Giessel, Hoffman, Stedman,
von Imhof; Representatives Edgmon, Foster, Kopp, Thompson,
Wilson, Vice-Chair Stutes, Chair Stevens.
NAYS: None
The motion passed 13-0.
b. Bethel Office Space Renewal
12:09:37 PM
VICE-CHAIR STUTES moved that Legislative Council approve
renewal No. 2 of the lease for Bethel Office Space in the
amount of $80,450.16.
CHAIR STEVENS objected for purposes of discussion and asked JC
Kestel to provide a brief explanation.
MR. KESTEL said the original lease agreement between the
Legislative Affairs Agency and Tunista, Inc. for office space
in Bethel, was for a three-year term that began July 1, 2015,
and terminated June 30, 2018. There were three lease renewals
available under the original lease agreement, each for a one-
year period. One of the renewal options has been exercised.
Renewal No. 1 of the lease expires on June 30, 2019. We would
like approval to proceed with Renewal No. 2 for the period
July 1, 2019, through June 30, 2020.
If Legislative Council approves Renewal No. 2, this will leave
one more renewal of the lease available before we must issue a
bid or do a lease extension.
This lease exceeds $35,000 in one fiscal year; therefore,
Legislative Council's approval is required.
CHAIR STEVENS thanked Mr. Kestel for the information and noted
that Senator Hoffman, an occupant of the Bethel space, is
present.
REPRESENTATIVE WILSON asked does this lease include utilities
or is it just the space?
MR. KESTEL responded, yes, this lease renewal does include
utilities.
REPRESENTATIVE WILSON followed up to ask, besides Senator
Hoffman, who else uses this space? Is there one LIO staff
there?
MR. KESTEL responded that occupants are: Senator Hoffman;
Representative Zulkosky; and one LIO staff.
CHAIR STEVENS said seeing no further comments, he removed his
objection and requested a roll call vote.
YEAS: Senators Coghill, Costello, Giessel, Hoffman, Stedman,
von Imhof; Representatives Edgmon, Foster, Kopp, Thompson,
Wilson, Vice-Chair Stutes, Chair Stevens.
NAYS: None
The motion passed 13-0.
c. FY20 Microsoft Enterprise Software Renewal
12:12:33 PM
VICE-CHAIR STUTES moved that Legislative Council authorize the
Microsoft FY20 licensing payment to Software House
International for $144,402.52.
CHAIR STEVENS objected for purposes of discussion and asked
Tim Banaszak to provide a brief explanation.
TIM BANASZAK, IT Manager, Legislative Affairs Agency, said
what is before members is the annual payment for the Microsoft
software licensing.
In 2018, Legislative Council approved the first installment
for the State of Alaska's three year contract with Software
House International (SHI), which provides Microsoft products,
including Windows 10, Windows server operating systems, and
the Office software suite (Word, Excel, Outlook, PowerPoint,
Skype for Business, OneNote, Publisher and Access database).
This is the second installment of that agreement, reviewed by
the IT Subcommittee that recommends Legislative Council
approval.
The State of Alaska's Executive branch hired a third-party
negotiator when this contract was signed, to look at other
states and ensure the State was getting the best pricing for
this contract; all three branches in Alaska (legislative,
executive, judicial) get to take advantage of this.
I also want to acknowledge Doug Letch, staff to Senator
Stevens, who helped coordinate the IT Committee and agenda,
which was very helpful.
This agreement also provides licensing to operate critical
infrastructure systems including Windows operating system,
server, databases, BASIS network, websites, public internet,
and the intranet. Something extremely helpful under this
agreement is we now have more email storage up to 100GB per
mailbox, unlimited archiving and protected OneDrive file
sharing, software licensing and collaboration for mobile
devices.
Finally, it provides software assurance which safeguards the
applications, operating systems, and databases by providing
the most current security updates and software versioning.
This renewal, which begins July 1, 2019, provides the benefits
of reduced-volume pricing, enhanced technical support, regular
software upgrades, and training for technical and non-
technical staff.
The Legislature's portion of the agreement for FY2020 is
$144,402.52, which is budgeted under the Administrative
Services allocation and requires Legislative Council's
approval. If this request were not approved, the Legislature
would no longer have access to email, Microsoft Office
software and critical infrastructure systems would be exposed
to internet exploits on July 1, 2019.
REPRESENTATIVE WILSON asked for clarification. If the
Legislature purchases this, then other branches of government
use this service for free?
MR. BANASZAK apologized for perhaps not articulating that
correctly. The Executive branch created a master contract with
Microsoft that allows them to purchase licenses for their
branch under that discounted price structure for government
entities. We purchase our licenses for the Legislature under
that master contract, but we pay for our services.
SENATOR HOFFMAN asked where this software is used and if it is
used in LIOs statewide.
MR. BANASZAK replied, yes, anytime a legislative computer
anywhere is turned on, this software must be in place in order
communicate? this software is heavily used by LIOs.
CHAIR STEVENS said seeing no further comments, he removed his
objection and requested a roll call vote.
YEAS: Senators Coghill, Costello, Giessel, Hoffman, Stedman,
von Imhof; Representatives Edgmon, Foster, Kopp, Thompson,
Wilson, Vice-Chair Stutes, Chair Stevens.
NAYS: None
The motion passed 13-0.
VI. Adjourn
CHAIR STEVENS said if there is nothing further to come before
the Council, we are adjourned.
12:19:04 PM
| Document Name | Date/Time | Subjects |
|---|---|---|
| 5.6.19 Leg. Council Meeting Packet.pdf |
JLEC 5/6/2019 12:00:00 PM |
5.6.19 Meeting Packet |
| TMLOB Retaining Wall Cap and Rail Photos.pdf |
JLEC 5/6/2019 12:00:00 PM |
Additional Backup |