Legislature(2019 - 2020)Anch LIO Lg Conf Rm

09/19/2019 01:30 PM LEGISLATIVE COUNCIL

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Audio Topic
01:31:41 PM Start
01:43:31 PM Adjourn
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
-- Teleconference <Listen Only> --
Approval of Minutes:
- June 25, 2019
- August 21, 2019
Contract Approvals:
- Terry Miller Legislative Office Building
Window & Exterior Renovation Project Change Order
- Homer Lease Renewal
**Streamed live on AKL.tv**
                   ALASKA STATE LEGISLATURE                                                                                   
                     LEGISLATIVE COUNCIL                                                                                      
                                                                                                                              
                      SEPTEMBER 19, 2019                                                                                      
                           1:30 PM                                                                                            
                                                                                                                              
   MEMBERS PRESENT                                                                                                            
   Senator Gary Stevens, Chair                                                                                                
   Representative Louise Stutes, Vice Chair                                                                                   
   Senator John Coghill                                                                                                       
   Senator Mia Costello                                                                                                       
   Senator Cathy Giessel                                                                                                      
   Senator Bert Stedman                                                                                                       
   Senator Natasha von Imhof                                                                                                  
   Representative Neal Foster                                                                                                 
   Representative DeLena Johnson                                                                                              
   Representative Jennifer Johnston                                                                                           
   Representative Chuck Kopp                                                                                                  
   Representative Steve Thompson                                                                                              
                                                                                                                              
                                                                                                                              
   MEMBERS ABSENT                                                                                                             
   Senator Lyman Hoffman                                                                                                      
   Representative Bryce Edgmon                                                                                                
                                                                                                                              
                                                                                                                              
   OTHER MEMBERS PRESENT                                                                                                      
                                                                                                                              
                                                                                                                              
   AGENDA                                                                                                                     
   APPROVAL OF MINUTES                                                                                                        
   CONTRACT APPROVALS                                                                                                         
                                                                                                                              
                                                                                                                              
   SPEAKER REGISTER                                                                                                           
   Jessica Geary, Executive Director, Legislative Affairs Agency                                                              
   JC Kestel, Procurement Officer, Legislative Affairs Agency                                                                 
                                                                                                                              
     1:31:41 PM                                                                                                             
                                                                                                                              
I.   CALL TO ORDER                                                                                                          
                                                                                                                              
     CHAIR STEVENS  called the Legislative  Council meeting to order                                                          
     at  1:30pm  in  the  Anchorage Legislative  Information  Office                                                          
     (LIO)  Large  Conference   Room.  Present  at  the  call  were:                                                          
     Senators  Coghill,  Costello,  Giessel,  Stedman, Stevens,  von                                                          
     Imhof;   Representatives  Foster,   Johnson,   Johnston,  Kopp,                                                          
     Stutes, Thompson.                                                                                                        
                                                                                                                              
     Senator Hoffman and Representative Edgmon were absent.                                                                   
                                                                                                                              
     12 members present.                                                                                                      
                                                                                                                              
                                                                                                                              
II. APPROVAL OF MINUTES                                                                                                     
                                                                                                                              
     A.    JUNE 25, 2019                                                                                                    
     B.    AUGUST 21, 2019                                                                                                  
                                                                                                                              
     1:33:31 PM                                                                                                             
     VICE-CHAIR  STUTES  moved  and  asked  unanimous  consent  that                                                          
     Legislative  Council approve the  minutes dated  June 25, 2019,                                                          
     and August 21, 2019, as presented.                                                                                       
                                                                                                                              
     CHAIR STEVENS  asked if there were  corrections or additions to                                                          
     those minutes. Seeing none, the minutes are approved.                                                                    
                                                                                                                              
                                                                                                                              
III. CONTRACT APPROVALS                                                                                                     
                                                                                                                              
     A.    Terry  Miller  Legislative  Office  Building  Window  and                                                        
           Exterior Renovation Project Change Order                                                                           
                                                                                                                              
     1:33:34 PM                                                                                                             
     VICE-CHAIR  STUTES   moved  that  Legislative  Council  approve                                                          
     Change Order  No. 4 with F&W Construction  Company, Inc. in the                                                          
     amount of $239,011.90  for the demolition of hazardous building                                                          
     materials  containing  asbestos  and lead  paint  at  the Terry                                                          
     Miller Legislative Office Building.                                                                                      
                                                                                                                              
     CHAIR STEVENS objected  for purpose of discussion. He said this                                                          
     was not an issue  we planned for and asked JC Kestel to provide                                                          
     a brief explanation.                                                                                                     
                                                                                                                              
     JC  KESTEL,  Procurement Officer  for  the Legislative  Affairs                                                          
     Agency,  said  the  renovation  project  on  the  Terry  Miller                                                          
     Building began  in May of 2019. During  the initial phases, F&W                                                          
     Construction  explored  the building  and  realized  there were                                                          
     some  hazardous  materials encased  behind  the  window framing                                                          
     that  consisted of  lead paint  and asbestos.  F&W Construction                                                          
     solicited  bids for subcontractors  for the  asbestos abatement                                                          
     work  and chose  Alaska  Abatement Corporation,  which  was the                                                          
     lowest  bid. The Legislative Affairs  Agency requests Council's                                                          
     approval to  proceed with Change Order No.  4, so the hazardous                                                          
     materials  can  be  removed  and  the  project can  proceed  as                                                          
     planned.                                                                                                                 
                                                                                                                              
   CHAIR STEVENS asked if there were questions or comments.                                                                   
                                                                                                                              
     REPRESENTATIVE  THOMPSON said  he  understood that  if asbestos                                                          
     was  kept  encapsulated  or covered,  it  did  not  need to  be                                                          
  renovated completely. He asked if this was the case here.                                                                   
                                                                                                                              
     MR. KESTEL  responded that because this  asbestos is located in                                                          
     the   caulking   which   holds   in   the   existing   windows,                                                          
     encapsulation  was not possible since it had  to be removed for                                                          
     the new windows to fit into place properly.                                                                              
                                                                                                                              
     CHAIR STEVENS asked if there were further comments.                                                                      
                                                                                                                              
     SENATOR  VON  IMHOF  asked  what  is the  additional  timeframe                                                          
     required  to complete  this  project, or  is there,  to  do the                                                          
     remediation before the windows can be replaced.                                                                          
                                                                                                                              
     MR. KESTEL  replied that the contractor estimated approximately                                                          
     a sixty-one day  contract extension as needed for this asbestos                                                          
     abatement. The plan  is for the abatement crew to work on areas                                                          
     of  the building and  have F&W Construction  follow behind, one                                                          
     area at  a time, to replace the windows  as needed. This way it                                                          
     is not a complete  removal of all the building's windows at one                                                          
     time. It is  estimated to last approximately sixty-one days for                                                          
     the abatement.                                                                                                           
                                                                                                                              
     SENATOR  VON IMHOF said the  Change Order is  for $239,000. She                                                          
     then asked if that  money is in our account and what will it do                                                          
     to the balance?                                                                                                          
                                                                                                                              
     JESSICA  GEARY, Executive  Director of the  Legislative Affairs                                                          
     Agency,  responded that there  are capital funds  available and                                                          
     we can afford this Change Order.                                                                                         
                                                                                                                              
     CHAIR  STEVENS said  this is  never  an issue  that we  like to                                                          
     happen, but when  it happens it must be dealt with. He asked if                                                          
     there were  further comments. Seeing none,  he requested a roll                                                          
     call vote.                                                                                                               
                                                                                                                              
     A roll call vote was taken.                                                                                              
                                                                                                                              
     YEAS:  Senators Coghill,  Costello, Giessel,  Stedman, Stevens,                                                          
     von  Imhof;  Representatives Foster,  Johnson,  Johnston, Kopp,                                                          
     Stutes, Thompson.                                                                                                        
                                                                                                                              
     NAYS: None                                                                                                               
                                                                                                                              
     The motion passed 12-0.                                                                                                  
                                                                                                                              
                                                                                                                              
     B.    HOMER LEASE RENEWAL                                                                                              
                                                                                                                              
     1:39:40 PM                                                                                                             
     VICE-CHAIR  STUTES   moved  that  Legislative  Council  approve                                                          
     Renewal No. 5 of  the lease for Homer Office Space in an amount                                                          
     of $60,564.00.                                                                                                           
                                                                                                                              
     CHAIR STEVENS  objected for purpose of  discussion and asked JC                                                          
     Kestel to provide a brief explanation of this issue.                                                                     
                                                                                                                              
     MR.  KESTEL  said  the  original  lease agreement  between  the                                                          
     Legislative   Affairs  Agency  and  Clayton   L.  and  Joan  E.                                                          
     Ellington for  office space in Homer was  for a three-year term                                                          
     that began  November 1, 2012, and  terminated October 31, 2015.                                                          
     There  were five  lease renewals  available under  the original                                                          
     lease agreement, each  for a one-year period. LAA has exercised                                                          
     four of the renewal options.                                                                                             
                                                                                                                              
     Renewal  No. 4 of  the lease expires  on October  31, 2019. LAA                                                          
     would  like approval  to  proceed with  Renewal No.  5  for the                                                          
     period November 1, 2019, through October 31, 2020.                                                                       
                                                                                                                              
     If Legislative Council  approves Renewal No. 5, this will leave                                                          
     no  more lease renewal options  available, so LAA  must issue a                                                          
     bid or lease  extension before Renewal No. 5 expires on October                                                          
     31, 2020.                                                                                                                
                                                                                                                              
     CHAIR  STEVENS said he  is one  of the legislators  affected by                                                          
     this   lease  as  he  has   a  staff  person   there,  as  does                                                          
     Representative  Vance. He continued  that this has  been a very                                                          
     good office space,  far better than the previous space occupied                                                          
     years  ago. He asked if  there was any  discussion or questions                                                          
     on this motion.                                                                                                          
                                                                                                                              
     REPRESENTATIVE  THOMPSON asked  if this  is the same  amount as                                                          
     paid last year, or if there was an automatic increase.                                                                   
                                                                                                                              
     MR.  KESTEL replied that  there is an  automatic Consumer Price                                                          
     Index  (CPI) increase,  based on  the  Alaska level,  which all                                                          
     Agency leases are subject to.                                                                                            
                                                                                                                              
     CHAIR  STEVENS  asked if  there were  further  comments. Seeing                                                          
     none, he removed his objection and requested  a roll call vote.                                                          
                                                                                                                              
     A roll call vote was taken.                                                                                              
                                                                                                                              
     YEAS:  Senators Coghill,  Costello, Giessel,  Stedman, Stevens,                                                          
     von  Imhof;  Representatives Foster,  Johnson,  Johnston, Kopp,                                                          
     Stutes, Thompson.                                                                                                        
                                                                                                                              
     NAYS: None                                                                                                               
                                                                                                                              
     The motion passed 12-0.                                                                                                  
                                                                                                                              
                                                                                                                              
IV. ADJOURN                                                                                                                 
                                                                                                                              
     CHAIR STEVENS  thanked everyone for making themselves available                                                          
     and  said  if  there is  nothing  further  to  come before  the                                                          
     Council, we are adjourned.                                                                                               
                                                                                                                              
     1:43:31 PM                                                                                                             

Document Name Date/Time Subjects
9.19.19 Leg. Council Meeting Packet.pdf JLEC 9/19/2019 1:30:00 PM
9.19.19 Leg. Council Meeting Packet