Legislature(2017 - 2018)Anch LIO Lg Conf Rm

11/16/2018 09:00 AM LEGISLATIVE COUNCIL

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09:01:32 AM Start
09:58:24 AM Adjourn
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ Committee Business TELECONFERENCED
- Anchorage Legislative Office Building
EXECUTIVE SESSION
                   ALASKA STATE LEGISLATURE                                                                                   
                     LEGISLATIVE COUNCIL                                                                                      
                                                                                                                              
                      NOVEMBER 16, 2018                                                                                       
                           9:01 AM                                                                                            
                                                                                                                              
   MEMBERS PRESENT                                                                                                            
   Representative David Guttenberg, Chair                                                                                     
   Senator Bert Stedman, Vice Chair                                                                                           
   Representative Matt Claman                                                                                                 
   Representative Bryce Edgmon                                                                                                
   Representative Charisse Millett                                                                                            
   Representative Dan Ortiz                                                                                                   
   Representative Harriet Drummond, Majority Alternate                                                                        
   Senator John Coghill                                                                                                       
   Senator Cathy Giessel                                                                                                      
   Senator Anna MacKinnon                                                                                                     
   Senator Peter Micciche                                                                                                     
                                                                                                                              
   MEMBERS ABSENT                                                                                                             
   Representative Sam Kito                                                                                                    
   Representative Louise Stutes                                                                                               
   Representative David Eastman, Minority Alternate                                                                           
   Senator Lyman Hoffman                                                                                                      
   Senator Pete Kelly                                                                                                         
   Senator Mia Costello, Alternate                                                                                            
                                                                                                                              
                                                                                                                              
   OTHER MEMBERS PRESENT                                                                                                      
                                                                                                                              
                                                                                                                              
   AGENDA                                                                                                                     
   APPROVAL OF AGENDA                                                                                                         
   APPROVAL OF MINUTES                                                                                                        
   COMMITTEE BUSINESS                                                                                                         
                                                                                                                              
                                                                                                                              
   SPEAKER REGISTER                                                                                                           
   Jessica Geary, Executive Director, Legislative Affairs                                                                     
   Agency                                                                                                                     
   Megan Wallace, Director of Legal Services, Legislative                                                                     
   Affairs Agency                                                                                                             
   Elisha Martin, Colliers International                                                                                      
   Brian Meissner, ECI Architects                                                                                             
9:01:32 AM                                                                                                                  
                                                                                                                              
I.   CALL TO ORDER                                                                                                          
                                                                                                                              
CHAIR  GUTTENBERG called  the  Legislative  Council meeting  to                                                               
order  at 9:01am.  Present at  the  call were:  Representatives                                                               
Claman,  Edgmon,  Millett,  Ortiz,  Drummond  (alternate),  and                                                               
Guttenberg;  Senators  Coghill, Giessel,  MacKinnon,  Micciche,                                                               
and  Stedman.   Members  absent  were:   Representatives  Kito,                                                               
Stutes,  Eastman  (alternate);  Senators  Hoffman,  Kelly,  and                                                               
Costello (alternate).                                                                                                         
                                                                                                                              
Eleven members present.                                                                                                       
                                                                                                                              
II. APPROVAL OF AGENDA                                                                                                      
                                                                                                                              
9:03:57 AM                                                                                                                  
SENATOR  STEDMAN moved  that  Legislative  Council approve  the                                                               
agenda as presented.                                                                                                          
                                                                                                                              
CHAIR GUTTENBERG asked are there any questions?                                                                               
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Edgmon,  Millett,  Ortiz,  Drummond,  Coghill,                                                               
        Giessel, MacKinnon, Micciche, Stedman, Guttenberg                                                                     
                                                                                                                              
NAYS: None                                                                                                                    
                                                                                                                              
The motion passed 11-0.                                                                                                       
                                                                                                                              
III. APPROVAL OF MINUTES                                                                                                    
                                                                                                                              
9:05:50 AM                                                                                                                  
SENATOR  STEDMAN moved  that  Legislative  Council approve  the                                                               
minutes dated September 21, 2018 and October 19, 2018.                                                                        
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Edgmon,  Millett,  Ortiz,  Drummond,  Coghill,                                                               
        Giessel, MacKinnon, Micciche, Stedman, Guttenberg                                                                     
                                                                                                                              
NAYS: None                                                                                                                    
                                                                                                                              
The motion passed 11-0.                                                                                                       
                                                                                                                              
IV. COMMITTEE BUSINESS                                                                                                      
        a. Anchorage Legislative Office Building                                                                            
                                                                                                                              
CHAIR GUTTENBERG  thanked everyone  for their time.  The memos,                                                               
papers,  designs  should  be  in your  packets.  We  have  been                                                               
working with the  architect, building manager,  and the builder                                                               
to come  up with  a design that  will be  universally available                                                               
for any  future legislature.  Chair Guttenberg  read highlights                                                               
from the November 12 memo.                                                                                                    
                                                                                                                              
We met  with staff  and Legislators here  about the  design and                                                               
received  many functional  suggestions.  The  design work  took                                                               
time, but we tried to get it right.                                                                                           
                                                                                                                              
We have three  motions, as we have three  situations, which are                                                               
explained  on  page  one  of  the handout.  The  first  is  the                                                               
remodeling  of the  three floors;  the second  is code  related                                                               
work; and  the third  is the parking  lot renewal  and exterior                                                               
work that  has to be  done. The  first option is  $6.7 million,                                                               
adding the  second option  is another  $324,000, and  the third                                                               
option is  $1 million, bringing  the total to  approximately $8                                                               
million.                                                                                                                      
                                                                                                                              
We  are open  for discussion.  In addition  to the  Legislative                                                               
Affairs Agency staff present, we  have the building manager and                                                               
the architect, to answer questions as well.                                                                                   
                                                                                                                              
SENATOR  STEDMAN   suggested  having  those   individuals  come                                                               
forward and explain detail floor by floor.                                                                                    
                                                                                                                              
For the record  my name is BRIAN MEISSNER,  with ECI Architects                                                               
and my name is ELISHA MARTIN with Colliers International.                                                                     
                                                                                                                              
MR. MEISNER provided  a general overview based  on the drawings                                                               
provided. The  second floor  includes two non-legislator  staff                                                               
suites, the Ombudsman and Ethics.  The rest is dedicated mostly                                                               
to legislative suites and the lunch/break room.                                                                               
                                                                                                                              
The one  minor change not reflected  in this plan, is  the door                                                               
to  the lunch/break  room  was  moved to  allow  access to  the                                                               
vending and kitchenette  area without entering  the lunch room,                                                               
which is  a code-driven decision.  The bathrooms remain  in the                                                               
same general  location, but are  upgraded to  ADA accessibility                                                               
standards. There  are IT offices, legislative  offices, and one                                                               
conference room.                                                                                                              
                                                                                                                              
A schedule item,  the Ombudsman is going to stay  on this floor                                                               
during construction,  which complicates  our schedule  for this                                                               
floor. The contractor  will create safe exiting  for them, then                                                               
build out  the rest of the floor,  then in May they  will shift                                                               
spaces and  their suite will be  complete in July. This  is the                                                               
one floor  where  half of it  for occupancy  by legislators  is                                                               
delayed  until end  of July,  which  is related  to having  the                                                               
Ombudsman there as well.                                                                                                      
                                                                                                                              
REPRESENTATIVE  DRUMMOND asked,  on  the plans,  what is  space                                                               
five?                                                                                                                         
                                                                                                                              
MR.  MEISSNER replied  that will  be vending  machines or  some                                                               
type of similar service.                                                                                                      
                                                                                                                              
REPRESENTATIVE DRUMMOND followed up,  meaning vendors who would                                                               
be physically present?                                                                                                        
                                                                                                                              
MS. MARTIN  replied, no, it is  still vending service,  it just                                                               
offers fresh selections.                                                                                                      
                                                                                                                              
REPRESENTATIVE DRUMMOND asked is  this lunch/break space is for                                                               
the entire building?                                                                                                          
                                                                                                                              
MS. MARTIN replied, correct, there  will be little kitchenettes                                                               
on other  floors. We also see  the lunch/break area  being used                                                               
for meeting space at some point.                                                                                              
                                                                                                                              
REPRESENTATIVE DRUMMOND continued,  how does that space compare                                                               
to this  space, which I  assume is  the other largest  space in                                                               
the building?                                                                                                                 
                                                                                                                              
MR. MEISSNER answered that it is  smaller than this room. It is                                                               
limited to 49  occupants and the limit in this  space is 99, so                                                               
half.                                                                                                                         
                                                                                                                              
REPRESENTATIVE CLAMAN asked, just  one question about the break                                                               
room  on the  second floor,  with the  new door  configuration,                                                               
does that mean  the kitchen would be before you  go through the                                                               
doors into the breakroom?                                                                                                     
                                                                                                                              
MR. MEISSNER  replied, that  is correct. There  will be  a door                                                               
direct into the kitchen from the corridor.                                                                                    
                                                                                                                              
Moving on, floor three is  ready for construction as demolition                                                               
occurred in September and is  entirely dedicated to legislative                                                               
offices. To  the right  of the elevator  is a  small conference                                                               
room  to  accommodate eight  to  ten  people, and  two  smaller                                                               
meeting rooms (called phone rooms)  which can accommodate up to                                                               
four  people.   The  bathrooms  have  been   brought  into  ADA                                                               
compliance. There are two internal  spaces, labeled meeting and                                                               
visiting, that  are interchangeablethey  can be  a small office                                                               
for a visiting  legislator or additional meeting  space. On the                                                               
floor   plan,  the   corridors   are  widened   and  have   two                                                               
collaboration  areas for  breakout  sessions or  conversations.                                                               
There are  non-Anchorage  legislative offices  at both  ends of                                                               
the floor, the angles  are odd but we did our  best to make the                                                               
most of that  space. They do have a window  office available to                                                               
either  the  legislator or  their  staff.  There are  a  couple                                                               
storage and data  rooms that have been added.  Importantly, the                                                               
square footage of  each office is almost the same  and there is                                                               
room for  a legislator and a  couple staff in each.  The fourth                                                               
floor looks a lot like this floor. Any questions?                                                                             
                                                                                                                              
SENATOR STEDMAN  noted that on  the visiting location  there is                                                               
an interior partition. In other  areas where I have worked with                                                               
no windows, we  have put one in the interior  wall to allow for                                                               
natural light.                                                                                                                
                                                                                                                              
MR. MEISSNER  replied it  is hard  to see  in these  plans, but                                                               
that comment had come up so we added windows.                                                                                 
                                                                                                                              
SENATOR  STEDMAN  asked  how   many  total  offices?  How  many                                                               
legislators on floors two, three and four?                                                                                    
                                                                                                                              
MR. MEISSNER  responded  27 or 28,  not counting  non-Anchorage                                                               
offices, I  don't recall exactly  as the number changed  a lot,                                                               
but we can count them up and advise back. It is enough.                                                                       
                                                                                                                              
The fourth  floor is  almost  identical to  the third  floor in                                                               
layout. The difference  is in the center,  there are leadership                                                               
staff offices  which are  slightly larger  to accommodate  more                                                               
staff.                                                                                                                        
                                                                                                                              
SENATOR  MACKINNON commented  we originally discussed  bringing                                                               
in tenants to this building, which  has been done on the second                                                               
floor  for the  Ombudsman.  The fourth  floor  is ideal  rental                                                               
space  and I  heard  an earlier  comment  that  we have  enough                                                               
officesdo  we have too many offices?  The fourth floor would be                                                               
ideal space to rent if the legislature did not have to use it.                                                                
                                                                                                                              
CHAIR  GUTTENBERG replied  there  have  been discussions  about                                                               
office space.  When we  moved some  agencies in,  we determined                                                               
there is enough space for all  of us, but not additional rental                                                               
space. There was  criticism for being a  larger landlord versus                                                               
keeping  this building  for legislative  employees. It  evolved                                                               
into this  situation. If  we were to  redesign and  remove non-                                                               
Anchorage  office space,  I do  not think  it adds  up to  much                                                               
rental space  and would  get complicated.  It evolved  into not                                                               
having non-legislative agencies in the building.                                                                              
                                                                                                                              
SENATOR MACKINNON followed up  that is disappointing because we                                                               
were  trying  to  reduce  the lease  space  cost  by  including                                                               
outside third parties or other  State agencies in the building.                                                               
Setting  that  aside,  on  the fourth  floor,  is  there  sound                                                               
proofing between the leadership offices?                                                                                      
                                                                                                                              
MR. MEISSNER  responded  yes, there is  sound proofing  between                                                               
each  set of  legislative offices,  but not  between staff  and                                                               
legislator. Also, going back  to the earlier question regarding                                                               
room  count, we  have 26  legislative  offices, two  leadership                                                               
offices, and five non-Anchorage  offices. In addition there are                                                               
the smaller visiting rooms.                                                                                                   
                                                                                                                              
SENATOR STEDMAN  can you elaborate  on your expectation  of the                                                               
effective sound barrier between offices?                                                                                      
                                                                                                                              
MR. MEISSNER replied yes, between  staff and legislator the way                                                               
those  walls  are constructed,  if  someone  is speaking  in  a                                                               
slightly raised voice  you will hear that  someone is speaking,                                                               
but it  will not  be intelligible. If  someone yells,  you will                                                               
understand  what  is  said.  Between  legislator  and  adjacent                                                               
legislator  or  staff and  adjacent  staff,  even if  they  are                                                               
speaking very  loudly, it  will not be  understood. It  is very                                                               
good sound proofing.                                                                                                          
                                                                                                                              
SENATOR  MACKINNON followed  up, I  suggest we  write into  the                                                               
architect's  contract a  guarantee on  that particular  clause.                                                               
One  complaint from  the previous  building was  we could  hear                                                               
into  other offices.  We  discuss  very sensitive  issues  that                                                               
constituents  bring  forward  and they  expect  privacy.  Sound                                                               
proofing is imperative and should be assured in the contract.                                                                 
                                                                                                                              
MR. MEISSNER responded  that we are not able  to guarantee that                                                               
level of assurance in our contract as our insurer would un-                                                                   
insure us.  I can offer  that all  of the new  conference rooms                                                               
and suites  in the Atwood  building are constructed  with these                                                               
types of walls  and Elisha and I have tested  them, I encourage                                                               
you to  do the  same. These  walls are  constructed as  the new                                                               
Atwood building walls are and they are proven to work.                                                                        
                                                                                                                              
CHAIR GUTTENBERG  asked, I understand you cannot  guarantee it,                                                               
but is there a standard in code  for the level of sound barrier                                                               
that we are looking for?                                                                                                      
                                                                                                                              
MR. MEISSNER said yes, there are  a couple ratings and the most                                                               
relevant is an  STC rating. For the standard  developed for the                                                               
Department of Administration  we have: Type A  walls, which are                                                               
highly confidential walls like  conference rooms; Type B walls,                                                               
a step down but still quite  good; and Type C. The construction                                                               
in  this  building  is Type  A  and  B.  Type A  is  rated  61,                                                               
extremely  high,  and  Type  B  is rated  55,  very  good.  All                                                               
significantly better than any original wall in this building.                                                                 
                                                                                                                              
CHAIR GUTTENBERG  continued that  the Building Manager  and the                                                               
Agency have  to monitor to  make sure  we are getting  what you                                                               
describe, so we do not have to come back and retrofit.                                                                        
                                                                                                                              
MR. MEISSNER we  find that with Type A and  B walls, when there                                                               
is an  issue, it just  needs to be  reported. Usually,  we will                                                               
return  to  find  someone  has  forgotten  to  seal  around  an                                                               
electrical outlet, bottom  of wall, or head of  wall. Those are                                                               
the locations  where sound  leaks and the  fix is  usually very                                                               
simple. We look  for that during construction, but  if you find                                                               
a problem, call us back as it is easily fixable.                                                                              
                                                                                                                              
CHAIR GUTTENBERG explained,  this was an issue  in the previous                                                               
building and I  want to ensure this is built  into the original                                                               
construction and design work.                                                                                                 
                                                                                                                              
MR. MEISSNER noted  there are other things we can  do, like the                                                               
yell test, which is the best way to know if it is working.                                                                    
                                                                                                                              
REPRESENTATIVE DRUMMOND  said we  talked about the  third floor                                                               
interior  windows  in  non-Anchorage  offices, I  see  that  is                                                               
missing on the fourth floor. Is this an oversight?                                                                            
                                                                                                                              
MR. MEISSNER  yes, apologies,  we have changed  that and  it is                                                               
not reflected on the version before you.                                                                                      
                                                                                                                              
REPRESENTATIVE  DRUMMOND  followed   up,  in  the  center,  the                                                               
leadership offices do not have any natural light either?                                                                      
                                                                                                                              
MR. MEISSNER  that is a question  that needs input now.  It was                                                               
intentional as  the use of  those offices may  change depending                                                               
on how  leadership chose to use  them; they could  open outward                                                               
toward corridor or inward toward  leadership area. We never got                                                               
this question answered and are  open to input regarding relight                                                               
location.                                                                                                                     
                                                                                                                              
REPRESENTATIVE DRUMMOND  followed up,  my suggestion is  in the                                                               
wall that  runs left  to right  to bring  in natural  light. We                                                               
should not  miss this opportunity  to bring natural  light into                                                               
every office.                                                                                                                 
                                                                                                                              
SENATOR MACKINNON asked,  can you speak to the use  of glass in                                                               
this  design?  In  the  previous  design  and  in  the  current                                                               
facility,   constituents  can   walk   through   and  see   who                                                               
legislators  are meeting  with which  creates some concern  for                                                               
constituents who may not want to be seen in the building.                                                                     
                                                                                                                              
MR.  MEISSNER in  general,  the office  space  has relights  or                                                               
glass to the hall,  so if blinds are not pulled  people can see                                                               
into the staff area. I do not  believe there is any suite where                                                               
people can see from the hall  into a legislator's office. It is                                                               
designed  so if  privacy  is  required, the  legislator  office                                                               
provides it.                                                                                                                  
                                                                                                                              
SENATOR  MACKINNON  asked  is  there a  reason  for  not  using                                                               
frosted glass versus requiring blinds?                                                                                        
                                                                                                                              
MR. MEISSNER replied, Elisha just  reminded me that each window                                                               
in hallways do have film to five or six feet.                                                                                 
                                                                                                                              
SENATOR MACKINNON followed up, my  first comment has to do with                                                               
the second floor vending machines, I  am not sure it is for the                                                               
architect. Have we thought of a  revenue source for that and if                                                               
we  are going  to make  sure  the State  receives something  to                                                               
allow a private company in to sell to us? How will that work?                                                                 
                                                                                                                              
MS. MARTIN  replied we are  still considering options  for that                                                               
vending  area  and  whether  it  would be  a  micro  market  or                                                               
vending.  We  are preparing  proposals  to  present to  you  to                                                               
decide the best use of space and revenue.                                                                                     
                                                                                                                              
SENATOR MACKINNON continued we should  receive a portion of any                                                               
revenue coming in on that space.                                                                                              
                                                                                                                              
CHAIR GUTTENBERG responded that yes,  we are trying to bring in                                                               
various  private sectors  that  do those  things.  At the  last                                                               
meeting with the  building manager and architect,  we discussed                                                               
comparable situations  in Anchorage buildings and  who provides                                                               
what.  We are  still working  on  the details  and looking  for                                                               
proposals from the private sector to provide those services.                                                                  
                                                                                                                              
SENATOR MACKINNON continued, thank  you Mr. Chairman. My second                                                               
item is  can someone  explain the  process for  the procurement                                                               
award for this proposed contract?                                                                                             
                                                                                                                              
JESSICA  GEARY,  for  the   record,  Jessica  Geary,  Executive                                                               
Director,  Legislative  Affairs   Agency.  Through  the  Chair,                                                               
Senator MacKinnon,  when this project was  initially discussed,                                                               
the procurement question  was raised at a  meeting November 21,                                                               
2016, and  then Executive Director  Pam Varni went  through the                                                               
procurement process.  Right now, we are utilizing  a government                                                               
to   government    contract    through   the   Department    of                                                               
Administration  with Colliers  International, who  was Coldwell                                                               
Banker  at  the time.  They  did  a  competitive bid,  an  RFP,                                                               
several offers  were received,  and Bauer Construction  won the                                                               
bid. The  project has not changed.  There have been  changes to                                                               
the design  and details, but  we are still operating  under the                                                               
same   approved  contract.   Our   legal   team  reviewed   the                                                               
procurement  at that time  and has  re-reviewed and  everything                                                               
was by the book.                                                                                                              
                                                                                                                              
CHAIR GUTTENBERG  affirmed this is still the  original contract                                                               
to remodel the building.                                                                                                      
                                                                                                                              
SENATOR MACKINNON  replied if you  believe that is  an adequate                                                               
description for  the public and the procurement  process, thank                                                               
you very much.                                                                                                                
                                                                                                                              
MEGAN  WALLACE,  for the  record,  Megan Wallace,  Director  of                                                               
Legal Services, Legislative Affairs  Agency. I confirm what Ms.                                                               
Geary  just described.  My  legal team  looked  at the  initial                                                               
proposal when  it came before  the Council  in 2016 and  we re-                                                               
reviewed  things and  concur that  this  procurement meets  the                                                               
procurement code for the legislature.                                                                                         
                                                                                                                              
REPRESENTATIVE DRUMMOND said my question  is on the floor plan.                                                               
The door that swings into and  out of the bathrooms should open                                                               
against the interior  rather than toward the  hall. Anyone with                                                               
a wheelchair would  have a hard time getting  around that door.                                                               
That is not a cost issue, just  a matter of which way the doors                                                               
hang.                                                                                                                         
                                                                                                                              
MR. MEISSNER replied we will take  a look at that again. Things                                                               
have   changed  a   lot.  They   currently   comply  with   ADA                                                               
requirements,  however I  agree they  are awkward  and we  will                                                               
take another  look. We are  very limited with  available space,                                                               
but it seems we should be able to swing them the other way.                                                                   
                                                                                                                              
REPRESENTATIVE DRUMMOND  followed up,  I appreciate  they swing                                                               
out from  the bathroom  so you can  leave the  bathroom without                                                               
touching the door handles. Thank you to the architects.                                                                       
                                                                                                                              
MR. MEISSNER  said  thank you  for that comment,  we will  look                                                               
again and see if we can change it.                                                                                            
                                                                                                                              
CHAIR GUTTENBERG  commented that  he was highly  impressed with                                                               
the logical layout  of the sink, towels, trash,  door handle at                                                               
the University  of Washington  Hospital and has  suggested that                                                               
people explore that method.                                                                                                   
                                                                                                                              
SENATOR  MICCICHE   asked  for  a  brief  explanation   of  the                                                               
schedule, if approved.                                                                                                        
MR.  MEISSNER  responded that  if  approved,  work would  start                                                               
immediately. Construction would start  on the third floor which                                                               
has already  been demolished  and is ready  to go, then  on the                                                               
second floor  as soon  as we get  the northeast  quadrant moved                                                               
out, and not long after on  the fourth floor. More importantly,                                                               
delivery of the  third floor would be first  and is anticipated                                                               
for early May, delivery of the  fourth floor is anticipated for                                                               
early June,  and delivery  of the  second floor  is anticipated                                                               
for August  with the caveat that  we move the Ombudsman  in May                                                               
to allow build out of the second part of that floor.                                                                          
                                                                                                                              
SENATOR  MICCICHE asked,  Mr.  Chairman, can  you clarify  that                                                               
this funding has been appropriated and is not new funding?                                                                    
                                                                                                                              
CHAIR GUTTENBERG  replied, yes, this  is not new  funding. This                                                               
has been  allocated to the legislature  to do this  project and                                                               
we do not  need anything by the legislature to  approve or move                                                               
funds  in. This  has  been put  aside  and  allocated for  this                                                               
project. Megan or Jessica, will you please affirm?                                                                            
                                                                                                                              
MS. GEARY, for  the record, Jessica Geary,  Executive Director,                                                               
Legislative Affairs  Agency. This  is not  new money,  this was                                                               
previously appropriated and is available.                                                                                     
                                                                                                                              
SENATOR COGHILL asked how did  the contingency of $300,000 come                                                               
to be? What formula was used?                                                                                                 
                                                                                                                              
MR. MEISSNER said  it is based on 5% of  construction costs, in                                                               
addition  there is  a small  amount  of contractor  contingency                                                               
within the Bauer number to cover any scope gaps.                                                                              
                                                                                                                              
CHAIR  GUTTENBERG commented  that  I  frequently inquire  about                                                               
cost  containment, overruns,  and ensuring  oversight and  that                                                               
feedback  is  communicated  to the  next  Legislative  Council,                                                               
Legislative Affairs,  the building manager so we  are all aware                                                               
of them, understand  them, and approve/disapprove  them. We are                                                               
responsible at the end for all of those actions.                                                                              
                                                                                                                              
REPRESENTATIVE  DRUMMOND said  I  understand  all the  interior                                                               
work will  happen in the  winter, in  terms of the  parking lot                                                               
piece  I  need  a  little more  description  as  to  what  that                                                               
involves. Is  it renewal,  repaving, new  curb and  gutter, are                                                               
additional islands required?                                                                                                  
                                                                                                                              
MR. MEISSNER  the parking  lot is a  complete renewal  with new                                                               
curb  and gutter  and parking  islands.  We will  need to  move                                                               
toward   conformance   with   Anchorage's   Title   21   zoning                                                               
requirements, so it is a complete re-do.                                                                                      
                                                                                                                              
CHAIR  GUTTENBERG  said there  have  been questions  about  the                                                               
parking lot  renewal and if  it is  appropriate, can it  wait a                                                               
couple years,  what is  the actual  condition? Will  you please                                                               
speak to that?                                                                                                                
                                                                                                                              
MS. MARTIN replied  the parking lot is beyond  its useful life.                                                               
Since we  have owned the building,  we have done  crack sealing                                                               
and some patching, but last  year the contractor indicated that                                                               
due  to  the  "alligatoring",  the crack  sealing  may  not  be                                                               
effective. We know  the building interior is  top priority, but                                                               
the parking lot needs to follow.  When we were tasked with this                                                               
budget, it  was not to be  coming back every year  needing more                                                               
funds, but  to include everything  that will get  this property                                                               
up, as close  as we can, to  code compliant and be  done. In my                                                               
opinion the parking lot cannot wait past another year.                                                                        
                                                                                                                              
CHAIR GUTTENBERG part  of my philosophy on this  project is not                                                               
to have  Legislative Council  come back  in a  year or  two and                                                               
say, how  come we did  not know?  We are putting  everything on                                                               
the  table  that should  be  our  decisions  as the  owner.  We                                                               
understand  the nature  of what  we  are dealing  with and  the                                                               
costs  and  that  nothing  is  getting cheaper,  but  we  as  a                                                               
legislature and future legislatures  will not look back and ask                                                               
how come we did not know. I  asked the building manager to make                                                               
sure nothing  was left  out that  we could decide  to do,  so I                                                               
appreciate that.                                                                                                              
                                                                                                                              
REPRESENTATIVE DRUMMOND  asked Ms.  Martin, you said  it cannot                                                               
wait  past another  year, so  are you saying  this estimate  is                                                               
good until the summer of 2020?                                                                                                
                                                                                                                              
MS. MARTIN replied this estimate  would be for this next summer                                                               
of  2019.  I  guess  it  would  depend  on  what  happens  with                                                               
materials to take it out to 2020.                                                                                             
                                                                                                                              
REPRESENTATIVE DRUMMOND  followed up, but delaying  for another                                                               
year would add cost?                                                                                                          
                                                                                                                              
MS. MARTIN said yes.                                                                                                          
                                                                                                                              
CHAIR GUTTENBERG noted that it is also an estimate, not a bid.                                                                
                                                                                                                              
MS. MARTIN said correct.                                                                                                      
                                                                                                                              
REPRESENTATIVE  CLAMAN  the  questions   I  had  regarding  the                                                               
parking  lot  renewal  were  answered.  Can  you  provide  more                                                               
information on the  LED lighting, the parking  lot cameras, and                                                               
light poles and how it relates to the safety concerns?                                                                        
                                                                                                                              
MR.  MEISSNER  replied the  exterior  soffits  and lighting  is                                                               
mostly about energy  leaks and somewhat visual.  The main entry                                                               
has  a small  exterior  soffit  and old  lights,  a little  bit                                                               
rusty, and  a similar situation  is repeated in  five locations                                                               
around the  building; those  are your  biggest energy  leaks as                                                               
they are  very, very  poorly insulated. The  lights are  an old                                                               
style energy  hog, so that  is an  energy project not  a safety                                                               
project. The  second item,  the exterior  light poles  and with                                                               
LED lighting.  There is  very old lighting  in the  parking lot                                                               
and  this  would  improve  illumination,  safety,  and  improve                                                               
energy usage. This item should be  done at the same time as the                                                               
parking lot  renewal. The  last item is  a security  and safety                                                               
issue  to add parking  lot cameras  on light  poles, which  has                                                               
been requested since we began work  on this in 2016. It is very                                                               
expensive as a standalone project,  however very inexpensive as                                                               
part of the parking lot renewal.                                                                                              
                                                                                                                              
CHAIR GUTTENBERG  noted there  had been  a question  during the                                                               
building  walk  around  about  a  single  flag  pole  with  the                                                               
American flag,  and why there  is not  one for the  State flag;                                                               
the answer is the pole can accommodate two flags.                                                                             
                                                                                                                              
SENATOR MACKINNON asked  have we worked with  the adjacent land                                                               
holder? Our  parking lot is huge  and there are  two buildings,                                                               
so is there any synergy in doing both parking lots together?                                                                  
                                                                                                                              
CHAIR GUTTENBERG  replied we  have had some  conversations with                                                               
the  adjacent owners  about the  parking lot.  What were  those                                                               
specifically? Someone wanted to purchase some of our spots?                                                                   
                                                                                                                              
MS. MARTIN replied that was on  the overflow parking across the                                                               
way. If we are talking about the  building at the other side of                                                               
the lot,  I have not  had any dialogue  with them. We  had some                                                               
issues with  their parking in  out spots, but we  have resolved                                                               
those.  Other  than  that,  we have  had  no  discussions,  but                                                               
certainly  could  approach   them  and  see  if   there  is  an                                                               
opportunity for cost savings to do two lots.                                                                                  
                                                                                                                              
SENATOR  MACKINNON said  I would  appreciate taking  a look  at                                                               
that. If  we approve this it  will impact them, so  if there is                                                               
any  way to  do  something together  it  might  prove a  better                                                               
business relationship between the two properties.                                                                             
                                                                                                                              
REPRESENTATIVE DRUMMOND said I  assume this parking lot renewal                                                               
includes only the  parking lot on this block,  not the overflow                                                               
lot that  is half  a block  away that  could  be used when  the                                                               
parking lot is under construction?                                                                                            
                                                                                                                              
MS. MARTIN replied that is correct.                                                                                           
                                                                                                                              
REPRESENTATIVE  DRUMMOND continued  I  assume  the parking  lot                                                               
work can only happen in the summer?                                                                                           
                                                                                                                              
MS. MARTIN replied that is correct.                                                                                           
                                                                                                                              
REPRESENTATIVE  DRUMMOND said in  terms of  use of  the parking                                                               
lot  by  the  building  to  the  east,  has  a  shared  parking                                                               
arrangement been  considered, particularly  when there  are not                                                               
special  events  planned  for  this building  that  stress  the                                                               
parking needs on this side? I  think that would be a neighborly                                                               
way to proceed.                                                                                                               
                                                                                                                              
MS. MARTIN  replied  yes, I agree  that we  can facilitate  the                                                               
open dialogue with that building  owner about all of the things                                                               
we have discussed here and ways to move forward.                                                                              
                                                                                                                              
REPRESENTATIVE  DRUMMOND asked  does the  overflow lot  that is                                                               
half  a  block  away  require   work,  or  is  that  in  decent                                                               
condition?                                                                                                                    
                                                                                                                              
MS. MARTIN said it is in decent condition.                                                                                    
                                                                                                                              
REPRESENTATIVE DRUMMOND  said so  that one is  "as is"  for the                                                               
time being?                                                                                                                   
                                                                                                                              
MS. MARTIN replied correct.                                                                                                   
                                                                                                                              
CHAIR GUTTENBERG  said I  suggest we start  with the  motion on                                                               
page  five which  is  the total  package  of  the remodel,  the                                                               
alternatives, and the parking lot.                                                                                            
                                                                                                                              
9:55:16 AM                                                                                                                  
CHAIR GUTTENBERG called a brief at ease.                                                                                      
                                                                                                                              
9:55:43 AM                                                                                                                  
Returned from brief at ease.                                                                                                  
                                                                                                                              
9:55:42 AM                                                                                                                  
SENATOR  STEDMAN moved  that  Legislative  Council approve  the                                                               
Phase 2  Construction budget of  $8,067,231 for the  remodel at                                                               
1500 W.  Benson Blvd, as  presented, using  legislative capital                                                               
funds  through the  property  management  RSA for  construction                                                               
services  with   Department  of  Administration   and  Colliers                                                               
International.                                                                                                                
                                                                                                                              
The motion was seconded.                                                                                                      
                                                                                                                              
CHAIR GUTTENBERG asked is there any discussion? Objection?                                                                    
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Edgmon,  Millett,  Ortiz,  Drummond,  Coghill,                                                               
        Giessel, MacKinnon, Micciche, Stedman, Guttenberg                                                                     
                                                                                                                              
NAYS: None                                                                                                                    
                                                                                                                              
The motion passed 11-0.                                                                                                       
                                                                                                                              
CHAIR  GUTTENBERG said  thank you  everyone your  consideration                                                               
and input.  The Anchorage LIO  situation has been  difficult to                                                               
say the  least and I  think this  was the responsible  thing to                                                               
do. There is no further business  before the Council, so we are                                                               
adjourned. And thank you to the builders also.                                                                                
                                                                                                                              
REPRESENTATIVE DRUMMOND  one more comment, I want  to thank you                                                               
Mr. Chairman for taking on this  thankless task of chairing the                                                               
Legislative  Council.  I  do  believe this  may  be  your  last                                                               
official act?                                                                                                                 
                                                                                                                              
CHAIR GUTTENBERG said  no, I do not believe so.  But, thank you                                                               
Representative Drummond. With that, we are adjourned.                                                                         
                                                                                                                              
9:58:24 AM                                                                                                                  

Document Name Date/Time Subjects
181116 LEC Agenda .pdf JLEC 11/16/2018 9:00:00 AM
JLEC 092118 DRAFT.pdf JLEC 11/16/2018 9:00:00 AM
JLEC 101918 DRAFT.pdf JLEC 11/16/2018 9:00:00 AM
181112 Anchorage LIO Remodel Memo.pdf JLEC 11/16/2018 9:00:00 AM
181112 ALOB Phase 2 FLOOR PLAN.pdf JLEC 11/16/2018 9:00:00 AM
181112 ALOB - Phase 2 Budget.pdf JLEC 11/16/2018 9:00:00 AM