Legislature(2017 - 2018)FBX LIO Conf Rm

09/21/2018 09:00 AM LEGISLATIVE COUNCIL

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Audio Topic
09:03:11 AM Start
11:17:04 AM Adjourn
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ Ratification of Charitable Events: TELECONFERENCED
a. Kenai River Classic
b. Kenai River Women's Classic
Committee Business:
a. LIO Staffing
Contract Approvals:
a. Homer LIO
b. Eagle River LIO
c. Haight & Associates - Security Camera
Amendment
EXECUTIVE SESSION - if needed
Other Business:
a. Interim Memoriams
b. Capitol Cooling System
c. Session Per Diem Policy Discussion
                   ALASKA STATE LEGISLATURE                                                                                   
                     LEGISLATIVE COUNCIL                                                                                      
                                                                                                                              
                      SEPTEMBER 21, 2018                                                                                      
                           9:00 AM                                                                                            
                                                                                                                              
MEMBERS PRESENT                                                                                                               
Representative David Guttenberg, Chair                                                                                        
Representative Matt Claman                                                                                                    
Representative Bryce Edgmon                                                                                                   
Representative Charisse Millett                                                                                               
Representative Dan Ortiz                                                                                                      
Representative Louise Stutes                                                                                                  
Representative Harriet Drummond, Majority Alternate                                                                           
Representative David Eastman, Minority Alternate                                                                              
Senator John Coghill                                                                                                          
Senator Lyman Hoffman                                                                                                         
Senator Pete Kelly                                                                                                            
Senator Anna MacKinnon                                                                                                        
Senator Peter Micciche                                                                                                        
                                                                                                                              
MEMBERS ABSENT                                                                                                                
Representative Sam Kito                                                                                                       
Senator Cathy Giessel                                                                                                         
Senator Mia Costello, Alternate                                                                                               
Senator Bert Stedman, Vice Chair                                                                                              
                                                                                                                              
OTHER MEMBERS PRESENT                                                                                                         
                                                                                                                              
AGENDA                                                                                                                        
APPROVAL OF AGENDA                                                                                                            
APPROVAL OF MINUTES                                                                                                           
RATIFICATION OF CHARITABLE EVENTS                                                                                             
COMMITTEE BUSINESS                                                                                                            
CONTRACT APPROVALS                                                                                                            
EXECUTIVE SESSION                                                                                                             
OTHER BUSINESS                                                                                                                
ADJOURNMENT                                                                                                                   
                                                                                                                              
SPEAKER REGISTER                                                                                                              
Jessica Geary, Executive Director, Legislative Affairs Agency                                                                 
Tina Strong, Procurement Officer, Legislative Affairs Agency                                                                  
Tim Powers, Manager of Information and Teleconference,                                                                        
   Legislative Affairs Agency                                                                                                 
Tim Banaszak, Manager, Information Technology, Legislative                                                                    
   Affairs Agency                                                                                                             
                                                                                                                              
9:03:11 AM                                                                                                                  
                                                                                                                              
I.   CALL TO ORDER                                                                                                          
                                                                                                                              
CHAIR  GUTTENBERG called  the  Legislative  Council meeting  to                                                               
order at 9:03am  in the Fairbanks LIO conference  room. Present                                                               
at  the  call  were: Representatives  Claman,  Millett,  Ortiz,                                                               
Stutes,   Drummond   (alternate),  Eastman   (alternate),   and                                                               
Guttenberg;  Senators  Coghill,   Kelly,  MacKinnon,  Micciche.                                                               
Members  absent were:  Representative  Kito; Senators  Giessel,                                                               
Costello (alternate), and Stedman.                                                                                            
                                                                                                                              
Representative  Bryce  Edgmon  joined  at  9:14am  and  Senator                                                               
Hoffman joined at 9:41am.                                                                                                     
                                                                                                                              
CHAIR  GUTTENBERG  it  appears  sometimes  that  when  we  call                                                               
people's names that  there is some background noise  as if they                                                               
are trying to get off mute and  get online, if that is the case                                                               
or anybody gets  online, I expect them just to  join in. We are                                                               
in a non-traditional  place for this meeting, if we  have to go                                                               
at-ease, we  have to  manually go up  and turn  the microphones                                                               
off. Members  online, your phones  are not muted, you  can just                                                               
join in  as you want to. With  that let's move to  the approval                                                               
of the agenda.                                                                                                                
                                                                                                                              
SENATOR MACKINNON  asked, Mr.  Chairman, with open  mics, could                                                               
we make  sure that those  are online do not  put us on  hold if                                                               
they have  to leave  the room, because  we get  music sometimes                                                               
that then delays the entire conversation.                                                                                     
                                                                                                                              
CHAIR GUTTENBERG said good point,  thank you. Did you hear that                                                               
members online? Thank you.                                                                                                    
                                                                                                                              
II. APPROVAL OF AGENDA                                                                                                      
                                                                                                                              
9:05:56 AM                                                                                                                  
SENATOR MACKINNON  moved that  Legislative Council  approve the                                                               
agenda as presented.                                                                                                          
                                                                                                                              
CHAIR GUTTENBERG asked is there  discussion or changes? Hearing                                                               
none, thank you.                                                                                                              
                                                                                                                              
III. APROVAL OF MINUTES                                                                                                     
                                                                                                                              
9:06:29 AM                                                                                                                  
SENATOR MACKINNON  moved that  Legislative Council  approve the                                                               
minutes dated June 26, 2018 and August 6, 2018.                                                                               
                                                                                                                              
9:06:48 AM                                                                                                                  
SENATOR  MACKINNON requested  and  CHAIR  GUTTENBERG granted  a                                                               
brief at ease.                                                                                                                
                                                                                                                              
9:07:02 AM                                                                                                                  
Returned from brief at ease.                                                                                                  
                                                                                                                              
CHAIR GUTTENBERG  said there  was a suggestion  that I  have to                                                               
say, "without objection," but I think  I have to do a roll call                                                               
for every  vote. That's correct.  So, please call the  roll for                                                               
the approval of the minutes for both meetings.                                                                                
                                                                                                                              
9:07:19 AM                                                                                                                  
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Millett,  Ortiz,  Stutes,  Drummond,  Coghill,                                                               
        Kelly, MacKinnon, Micciche, Guttenberg                                                                                
                                                                                                                              
NAYS: None                                                                                                                    
                                                                                                                              
The motion passed 10-0.                                                                                                       
                                                                                                                              
IV. RATIFICATION OF CHARITABLE EVENTS                                                                                       
                                                                                                                              
     A.    KENAI RIVER CLASSIC                                                                                              
     B.    KENAI RIVER WOMEN'S CLASSIC                                                                                      
CHAIR GUTTENBERG  asked Ms.  Geary to  please come  forward and                                                               
brief the Council on these items.                                                                                             
                                                                                                                              
JESSICA  GEARY  stated,  good  morning Mr.  Chairman,  for  the                                                               
record  Jessica Geary,  Executive Director  of the  Legislative                                                               
Affairs Agency.  The Chair has  authority to  ratify charitable                                                               
events before the event takes  place, then bring it back before                                                               
the full  Council for  approval. This  allows for  lobbyists to                                                               
give  tickets   to  legislators  without  facing   any  ethical                                                               
consequences and it has been a long standing practice.                                                                        
                                                                                                                              
CHAIR  GUTTENBERG asked  there is  nothing new  with these  two                                                               
events?                                                                                                                       
                                                                                                                              
MS. GEARY replied that these  two events have historically been                                                               
sanctioned every year.                                                                                                        
                                                                                                                              
                                                                                                                              
9:09:20 AM                                                                                                                  
SENATOR  MACKINNON moved  that Legislative  Council ratify  the                                                               
Chair's sanctioning  of the following charitable  events per AS                                                               
24.60.080(a)(2)(B):  the  Kenai  River Classic  and  the  Kenai                                                               
River Women's Classic.                                                                                                        
                                                                                                                              
CHAIR GUTTENBERG  asked are there  any comments  or discussion?                                                               
Seeing none, please call the roll.                                                                                            
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Millett,  Ortiz,  Stutes,  Drummond,  Coghill,                                                               
        Kelly, MacKinnon, Micciche, Guttenberg                                                                                
                                                                                                                              
NAYS: None                                                                                                                    
                                                                                                                              
The motion passed 10-0.                                                                                                       
                                                                                                                              
V.   COMMITTEE BUSINESS                                                                                                     
                                                                                                                              
     A.    LIO STAFFING                                                                                                     
CHAIR GUTTENBERG asked Mr. Powers  to please come forward. Does                                                               
everyone  have  Mr.  Powers'  memo  dated  September  8,  2018,                                                               
Information and Teleconference budget?                                                                                        
                                                                                                                              
TIM POWERS stated, thank you  members of the committee, for the                                                               
record, Tim Powers, Manager  of Information and Teleconference.                                                               
There are wonderful  minutes from the last meeting,  I am happy                                                               
to  talk about anything  we  discussed at  the last meeting  if                                                               
anyone would like a refresher or to go into more detail.                                                                      
                                                                                                                              
CHAIR GUTTENBERG  asked would you just  bring us up to  what we                                                               
are doing and just give us the short highlight of the memo.                                                                   
                                                                                                                              
MR. POWERS  replied, yes  sir. At  the last  meeting, we  had a                                                               
motion  in  front  of  you  to   close  the  Unalaska  LIO  and                                                               
reallocate  its funds  to restore  the half  day Fridays  which                                                               
Legislative Council  reduced our hours  by a couple  years ago.                                                               
We did  close the Unalaska LIO  and, due to quorum  issues, the                                                               
motion  did not  carry for  restoring the  positions to  twelve                                                               
months  from 11.3.  Since  then,  Senator MacKinnon  had  asked                                                               
about our funding  situation. Last year, we  did lapse $190,000                                                               
in addition to money that was  freed up by closing the Unalaska                                                               
LIO. If  everything stays  the course  we would  lapse $296,000                                                               
next year, if spending stays at current levels.                                                                               
                                                                                                                              
CHAIR GUTTENBERG stated after discussion  of this motion at the                                                               
last meeting  we did talk  about bringing  it back up  after we                                                               
had a  better understanding  of what  the budget  numbers were.                                                               
Keeping  the  LIOs  consistent  with   what  the  rest  of  the                                                               
legislature for me  is that for many times it  is the interface                                                               
between the  legislature and the public.  As much as we  can do                                                               
to facilitate that interface, I think  is a good idea. Is there                                                               
any discussion?                                                                                                               
                                                                                                                              
SENATOR  MACKINNON  said, Mr.  Chairman,  we  spoke about  this                                                               
extensively  and we  are  hearing a  modest  rendition of  what                                                               
happened  at   the  last  meeting.  Under  the   leadership  of                                                               
legislative staff,  they have done remarkable  things to reduce                                                               
costs and try to hold their budgets  in line and they did bring                                                               
forward an  LIO for  closure, which  I greatly  appreciate, and                                                               
they  have  saved  money.  My   only  concern  as  an  outgoing                                                               
legislator, is that  next year the team will  still face budget                                                               
cuts  and  will they  be  able  to  present  a budget  that  is                                                               
reduced, because we  still have a larger  budget deficit? Which                                                               
is the reason I came to your  office to say I could not support                                                               
the expansion because I believe then  we are just putting it on                                                               
the next legislature to come in and cut something else.                                                                       
                                                                                                                              
I will  leave it  at that, but  the public  needs to  know that                                                               
this team  has gone above and  beyond both in  storage savings,                                                               
in? I  cannot remember  all of the  different points  that were                                                               
made at the last session, but  they really have done a good job                                                               
and  to try  to  bring folks  up. The  memo  talks about  staff                                                               
turnover increasing quite significantly  in the area where, and                                                               
I'm not going  to get it exactly right, but in  nine years they                                                               
had only seen a few people turnover  and in the last two years,                                                               
with  the reduction,  they  have  seen double  digit  turnovers                                                               
everywhere,  so it  really has  become  an issue  of trying  to                                                               
retain staff.                                                                                                                 
                                                                                                                              
I do commend the  division, but I believe we  are going to face                                                               
a budget  deficit and  the legislature will  have to  find cuts                                                               
and where  will  the legislature  find cuts  if we expand  back                                                               
out? It  certainly is with great  respect to the work  that has                                                               
been done and demonstrated, I  just am concerned about how they                                                               
will bring  forward, on behalf  of the legislature as  a whole,                                                               
and we will  have a discussion later about per  diem that could                                                               
impact the legislature's  budget and I just cannot  vote for an                                                               
increase at this time, and I said that last time. Thank you.                                                                  
                                                                                                                              
REPRESENTATIVE ORTIZ  said thank you Mr. Chairman.  Mr. Powers,                                                               
the memo  does speak about  how the reductions  have negatively                                                               
impacted  employee  morale  and  caused  greater  turnover  and                                                               
things like that, but my question  is, and remind me if we have                                                               
already testified  to this,  but what kinds  of things  are not                                                               
happening as a result of the  reduction that was made that used                                                               
to happen?                                                                                                                    
                                                                                                                              
MR. POWERS responded  that we have not cut  any services, other                                                               
than  the  fact that  the  offices  are  closed after  noon  on                                                               
Fridays.                                                                                                                      
                                                                                                                              
REPRESENTATIVE ORTIZ  continued so, in essence,  an argument in                                                               
favor  of restoring  to full  time is  not that  more will  get                                                               
done. Is that what you are saying?                                                                                            
                                                                                                                              
MR. POWERS  said more  would get  done in  that there  would be                                                               
more  time available  to do work  and we  would be  interacting                                                               
with constituents  for an extra  half day during the  week, but                                                               
we  have not  reduced what  services we  offer as  part of  the                                                               
budget cut. It is just the amount  of time in the week that was                                                               
reduced.                                                                                                                      
                                                                                                                              
REPRESENTATIVE   ORTIZ  asked   is  there  any   documentation?                                                               
Logically,  there   is  going   to  be  less   opportunity  for                                                               
constituents to come to the LIO  and interact with folks at the                                                               
LIO, but  do we  have any documentation  of concerns  raised by                                                               
constituents that they  have less access to  offices and things                                                               
like that?                                                                                                                    
                                                                                                                              
MR.  POWERS  replied  that  we have  not  heard  directly  from                                                               
constituents because  we are not  there in the  afternoon, your                                                               
staff would be the ones fielding those calls in lieu of us.                                                                   
                                                                                                                              
REPRESENTATIVE ORTIZ  continued my question is, as  a result of                                                               
them  not  being   there  in  the  afternoon,   have  we  heard                                                               
complaints because of that?                                                                                                   
                                                                                                                              
MR. POWERS  said the  complaints that we  have heard  have been                                                               
from legislative  staff  and other members  of the  Legislative                                                               
Affairs  Agency  who  want  to   schedule  meetings  on  Friday                                                               
afternoons. The  Lieutenant Governor's  Office is using  us for                                                               
the Ballot Measure  1 initiative hearings and  Friday afternoon                                                               
became  an  issue  with their  scheduling,  they  are  actually                                                               
meeting at 10:00  this morning in Sitka and they  had to juggle                                                               
the schedule based on our closure.                                                                                            
                                                                                                                              
CHAIR GUTTENBERG commented  that at noon, this  place goes dark                                                               
on Friday afternoon. It is locked,  it is dark, there is nobody                                                               
here and no interface if the public  comes in. They do not find                                                               
that office open,  so they start wandering  around the building                                                               
looking for  an office. For me,  it is a logical  thing to keep                                                               
the public  interface open  the same  hours that  everyone else                                                               
works. Any other suggestions, comments?                                                                                       
                                                                                                                              
REPRESENTATIVE  EASTMAN   a  question   for  the   Director  on                                                               
implementation. If this proposal  is approved today, what would                                                               
be the impact  on any staff who might prefer  to stay under the                                                               
current hours? Is  that going to be optional for  them or is it                                                               
be obligatory?  If they are  not in  a position to  accept, are                                                               
they going to have to resign?                                                                                                 
                                                                                                                              
MR. POWERS  said, through  the  Chair, I have  prepped  all the                                                               
staff. They are fully aware that  they may be working past noon                                                               
today  or not,  depending on  how  the Council  votes. At  this                                                               
point, no  one has expressed  a desire  to stay on  the current                                                               
schedule.                                                                                                                     
                                                                                                                              
CHAIR GUTTENBERG said that Representative  Edgmon is now online                                                               
also.                                                                                                                         
                                                                                                                              
SENATOR MACKINNON said, Mr. Chairman,  again in response to the                                                               
good work that  this team has been doing, I wanted  to read the                                                               
final  paragraph on  a memo that  is dated  September  8, 2018.                                                               
"The budget reductions negatively  impacted employee morale and                                                               
retention." Which is  a huge issue for the  division. "Not only                                                               
did  full-time   employees  have   lower  paychecks,   but  the                                                               
reduction  also negatively  impacted their  retirement. For  an                                                               
employee in longevity,  it would take two  step increases (four                                                               
years worked)  to get  back to their  annual salary  before the                                                               
cut  was   implemented."  Then   on  page  two   Mr.  Chairman,                                                               
 Attrition has been  roughly 20% during this  period. Since the                                                               
budget reductions, there have  been 14 vacancies in Information                                                               
and   Teleconference.  Of   those  vacancies,   10  have   been                                                               
Information  Officer positions  across the  state in  less than                                                               
three  years.  Prior  to  the   reductions,  there  were  eight                                                               
vacancies  in nine  years." That  is  what I  was referring  to                                                               
before, I  just wanted to  get it  on record because  staff has                                                               
provided,   for   those   who   may  want   to   support   your                                                               
recommendation,  good documentation  as to  how the  department                                                               
and  the division  is  having to  deal  with the  legislature's                                                               
cuts.                                                                                                                         
                                                                                                                              
I think  it is fair to say  that when constituents  show up and                                                               
the doors  are closed, I  know my office  specifically received                                                               
an  email from  one  constituent, not  mine,  but was  standing                                                               
outside of  an LIO and  trying to get  in to testify  and could                                                               
not and  did not know  where they  were supposed to  go because                                                               
they did not have the  teleconference information. My objection                                                               
is purely on what you are going  to face next year, and not the                                                               
actual need of this for the  community. It is just everyone who                                                               
is  going  back needs  to  recognize  we  still have  a  budget                                                               
shortfall.                                                                                                                    
                                                                                                                              
CHAIR GUTTENBERG  said I  want to thank  Speaker Edgmon  on his                                                               
support for closing his hometown's  LIO as a result of somebody                                                               
retiring and the usage of the  LIO by itself. Without that this                                                               
discussion  would   not  have   been  practicable.   Any  other                                                               
discussion?                                                                                                                   
                                                                                                                              
9:21:42 AM                                                                                                                  
SENATOR MACKINNON  moved that  Legislative Council  rescind its                                                               
action in  failing to approve  the restoration of  17 positions                                                               
currently budgeted for 11.3 months.                                                                                           
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Edgmon,  Millett,   Ortiz,  Stutes,  Drummond,                                                               
        Coghill, Kelly, Micciche, Guttenberg                                                                                  
                                                                                                                              
NAYS: MacKinnon                                                                                                               
                                                                                                                              
The motion passed 10-1.                                                                                                       
                                                                                                                              
9:23:45 AM                                                                                                                  
CHAIR GUTTENBERG requested a brief at ease.                                                                                   
                                                                                                                              
9:24:15 AM                                                                                                                  
CHAIR GUTTENBERG returned from the brief at ease.                                                                             
                                                                                                                              
9:24:20 AM                                                                                                                  
SENATOR  MACKINNON moved  that Legislative  Council restore  17                                                               
positions  currently  budgeted for  11.3  months  to 12  months                                                               
effective immediately.                                                                                                        
                                                                                                                              
CHAIR GUTTENBERG asked is there any discussion?                                                                               
                                                                                                                              
SENATOR MICCICHE thank  you Mr. Chairman. A question,  I am not                                                               
there,  but is there  room for  somewhere  in between  the full                                                               
restoration  and what  was done  before? Can  someone just  get                                                               
that on the record with an explanation for me?                                                                                
                                                                                                                              
MR. POWERS  replied, through  the Chair, Senator  Micciche, the                                                               
Council could  do what it  wishes with  the hours and  we could                                                               
slide from a  four hour Friday to  a five hour Friday  to a six                                                               
hour Friday.  Anything but a seven  and one half hour  work day                                                               
will  still have  the  disparity amongst  the  Agency with  the                                                               
staffing.                                                                                                                     
                                                                                                                              
CHAIR GUTTENBERG asked, SENATOR  MICCICHE, does that bring some                                                               
clarity to your question?                                                                                                     
                                                                                                                              
SENATOR  MICCICHE responded,  it  does. I  guess  what you  are                                                               
saying is not all staff would be  on the same hours and that is                                                               
where the problem is arising. Is that my understanding?                                                                       
                                                                                                                              
CHAIR  GUTTENBERG replied  that  is  the big  part  of it.  Mr.                                                               
Powers, do you have another comment?                                                                                          
                                                                                                                              
MR. POWERS asked can you repeat one more time please?                                                                         
                                                                                                                              
SENATOR MICCICHE said my question  was, my understanding of the                                                               
problem is that not all staff  will be treated equally and that                                                               
is part of the morale problem, is that correct? Hours wise?                                                                   
                                                                                                                              
MR.  POWERS  responded that  is  correct.  When you  expand  it                                                               
beyond just  the disparities  between the LIO  and the  rest of                                                               
the  Agency, the  entire  LIO staff  section  would be  treated                                                               
equally  amongst itself.  We would  not  be increasing  certain                                                               
employees hours with leaving others  at a thirty-four hour work                                                               
week.                                                                                                                         
                                                                                                                              
SENATOR MICCICHE  continued, last  question Mr.  Chairman, what                                                               
is the  actual cost  differential between  the previous  action                                                               
and if we approve this action?                                                                                                
                                                                                                                              
MR. POWERS  replied, through  the Chair, Senator  Micciche, the                                                               
closure of the Unalaska LIO  freed up $106,072. Restoring these                                                               
positions costs $107,664, roughly a difference of $1,600.                                                                     
                                                                                                                              
SENATOR MICCICHE responded thank you very much.                                                                               
                                                                                                                              
REPRESENTATIVE EDGMON  stated, Mr.  Chairman my  question would                                                               
be perhaps  for the  Council to  discuss or  for Mr.  Powers to                                                               
address. How  do I tell  a constituent  of mine who  says, "the                                                               
Court System is  closed part days on Fridays, but  the LIOs are                                                               
being allowed to stay open   and  it is not all LIOs around the                                                               
state,  because as  was recently  stated, we  had to close  the                                                               
Unalaska LIO down,  the Dillingham LIO is six  months per year.                                                               
I realize these are rural  communities with fishing seasons and                                                               
subsistence activities and things  that do not necessarily draw                                                               
people to  the LIO during particular  times of the year,  but I                                                               
would  like  to   hear  some  discussion  about   the  relative                                                               
importance  of  having the  Court  System  being shut  down  on                                                               
Friday afternoons versus the LIOs being able to stay open.                                                                    
                                                                                                                              
CHAIR GUTTENBERG  responded it  is my  impression on  the Court                                                               
System that  everybody in  the Court  System, from  the Supreme                                                               
Court  Justice to  the  Clerk I,  has taken  that  cut and  not                                                               
certain  people  or  a  certain level,  but  the  entire  Court                                                               
System.  As compared  with this  one,  we are  trying to  bring                                                               
parity back across  the Agency. The Supreme  Court Justices and                                                               
the Clerks have all voluntarily done that themselves.                                                                         
                                                                                                                              
REPRESENTATIVE  EDGMON followed  up that  apparently there  has                                                               
been turnover  in the LIO staff  because of the change.  I just                                                               
want to be able to put this  into the proper context, because I                                                               
also agree that  budget cuts are coming down  the road, whether                                                               
it  is  attrition  or  positions  not  being  filled.  In  some                                                               
respects I  am supportive of this,  but in other respects  I am                                                               
cognizant of  the fact  that this might  be the  reality facing                                                               
not just  the LIOs,  but a  lot of  other State agencies  going                                                               
forward as well.                                                                                                              
                                                                                                                              
CHAIR  GUTTENBERG  said  to   answer  your  question  and  your                                                               
concern, I agree  with you and I think it is  important that to                                                               
fulfill  the function  of the legislature  and its  Information                                                               
Offices across the state that,  somewhere along the line, every                                                               
school  and every  library  has the  capability  to stream  and                                                               
interface. I  think your  hometown is doing  some work  to make                                                               
that  happen and  Mr.  Powers is  working  with the  Dillingham                                                               
Library to facilitate the ability  that would be available that                                                               
every  community  could stream  and  just  simply go  into  the                                                               
library and do  that. I know there are some  hindrances to that                                                               
that I have  been working on for a while  and Senator MacKinnon                                                               
had  a  bill  to  deal  with some  of  those  issues,  but  the                                                               
streaming  of information  and  the ability  to interface  from                                                               
every  town  and  every  village in  this  state  is  critical.                                                               
Hopefully we will get there at some point.                                                                                    
                                                                                                                              
REPRESENTATIVE   ORTIZ    said   thank   you    Mr.   Chairman,                                                               
Representative Edgmon's basic  point is a good one  and while I                                                               
understand  that there  have been issues  related to  retention                                                               
and those kinds  of things for the LIOs, that  does not address                                                               
the issue of how? again, we look  at what has happened with the                                                               
Court System,  with them  losing Friday  afternoons and  when I                                                               
think about the  impact of that in relationship  to the justice                                                               
system, I am  not so sure that there is  equal impact happening                                                               
with the LIOs  in relationship to constituents  and those kinds                                                               
of things.  So I  understand the argument  about the  impact on                                                               
the LIOs overall and parity within  that system, but I am still                                                               
not convinced  that the impact  on society or  our constituents                                                               
is  that big  of a  deal in  relationship to  the courts  being                                                               
closed  for Friday  afternoons and  those kinds  of things.  So                                                               
that  is where I  am struggling  a little  bit. Again,  Senator                                                               
MacKinnon has a very good point  that we still have this budget                                                               
deficit and that  is not going away. Yes,  the Unalaska closure                                                               
would make up  most of the cost of going to  full time Fridays,                                                               
but  that could  potentially be  savings as  well, rather  than                                                               
just making  up the cost.  So I am  struggling with this  one a                                                               
little bit.  Because I am also  very understanding of  the need                                                               
to improve the retention situation  in the LIOs and the loss of                                                               
benefits, that  is very real. I  have heard about that  from my                                                               
own person  who is the LIO  person in Ketchikan, so  I consider                                                               
that strongly,  but when  we think about  the Court  System and                                                               
other  areas  where  we  have seen  reductions,  I  think  this                                                               
reduction has less  of an impact on our society  than the Court                                                               
System does.  Does that make sense?  I am struggling with  it a                                                               
little bit.                                                                                                                   
                                                                                                                              
SENATOR KELLY commented, Mr. Chairman,  the Court System is not                                                               
before us. We are not going to  impact the Court System one way                                                               
or the other. Your vote is not going to impact that.                                                                          
                                                                                                                              
REPRESENTATIVE ORTIZ said, true, that is true.                                                                                
                                                                                                                              
CHAIR GUTTENBERG asked if there was other discussion.                                                                         
                                                                                                                              
SENATOR COGHILL said, Mr. Chairman,  maybe one of the questions                                                               
that  should arise  is? I know  that when  we have  legislative                                                               
hearings,  quite often  we do  them  on Saturday,  we have  run                                                               
committee  meetings  into  the  evenings.  What  has  been  the                                                               
economic impact of that over  against this half day closing and                                                               
does it create a scheduling  issue? Because one of the benefits                                                               
of being  a legislator  is the  power to  convene, and  we have                                                               
used  that broadly  in many committees,  so  has there  been an                                                               
impact  on the  scheduling based  on that  or is  there a  cost                                                               
overrun  because of  Saturday meetings?  Give me  a concept  of                                                               
that, because  as we get  into the  budget cycle there  is more                                                               
tough stuff  to do when we  get into the legislature,  there is                                                               
no doubt  about it. But it is  also true that this  is probably                                                               
one of  the megaphones that  the general population has  to use                                                               
to voice  their opinions  on all  of our priority  discussions.                                                               
Help me understand  how the Saturday and  evening meetings have                                                               
impacted this?                                                                                                                
                                                                                                                              
MR. POWERS replied, through the  Chair, Senator Coghill, all of                                                               
the  LIO  staff  in  the   Information  Officer  positions  are                                                               
salaried,  if they  have to work  an evening  or weekend,  they                                                               
take comp time  and take the time  off at a later  date when it                                                               
is convenient  for the  schedule. We do  have reserve  hours, a                                                               
casual labor  pool which is  used to  hire people on  an hourly                                                               
basis, non-benefited. That pool  has been significantly slashed                                                               
as well. I do not have the exact  number in front of me, but it                                                               
has  been reduced  by two  thirds. We  have run  into an  issue                                                               
where  we have  had  staffing problems  because  we don't  hire                                                               
reserves like we used to. In the  past, if we go back about ten                                                               
years, reserve  staff were given  a set schedule so  they could                                                               
count on work,  they knew they would work  Tuesday and Thursday                                                               
afternoons and that  was the time the office would  open up for                                                               
advertised  increased staff,  so  we would  get  people in  the                                                               
door. The  regular schedule  for those  reserve staff  does not                                                               
happen anymore and  some LIOs do not even utilize  a reserve. I                                                               
know the Bethel  LIO does not use a reserve,  so when the staff                                                               
takes leave,  the office closes.  So we have had  less coverage                                                               
because of  the reduction  in casual labor,  but it  is putting                                                               
more  burden on  the full  time staff  to be  in the office  on                                                               
those evening and weekend meetings.                                                                                           
                                                                                                                              
CHAIR GUTTENBERG asked  what happens at noon  today, around the                                                               
state, for  the LIOs? Do they  shut down, shut the  doors, turn                                                               
off the audio?                                                                                                                
                                                                                                                              
MR. POWERS  said Mr. Chairman,  yes. As  of right now,  at noon                                                               
all the LIOs will close.                                                                                                      
                                                                                                                              
SENATOR KELLY  commented that one  thing that has been  a theme                                                               
of mine  for years, is that we  are the board of  directors and                                                               
we make a mistake when we try  to micromanage. I think the best                                                               
procedure for us  is to tell Jessica, "You manage  this the way                                                               
you need  to. There may be more  cuts coming and you  are going                                                               
to have to manage those as well."  All we can really do is give                                                               
them the  amount that we think  we can afford or not,  how they                                                               
manage it, we have got to leave  it up to them because they are                                                               
the experts  and they  are going  to be  accountable to  us and                                                               
ultimately,   we   are   accountable    to   the   people.   My                                                               
recommendation is that  we go forward with this  vote and trust                                                               
our people.                                                                                                                   
                                                                                                                              
REPRESENTATIVE STUTES  thank you Mr. Chairman, I  just have one                                                               
quick comment.  It seems to me  we are closing down  one LIO in                                                               
one  district to  the benefit  of  every other  district and  I                                                               
question the  equitability of  that. Had  the LIO  being closed                                                               
down  been in  my district,  I might  not be  so kind  as I  am                                                               
saying it  right here.  I think that  is a  real consideration,                                                               
when you are totally wiping out  one to the benefit of everyone                                                               
else. I question that.                                                                                                        
                                                                                                                              
CHAIR GUTTENBERG stated we are not  closing one LIO to open the                                                               
others. There  was a  situation, if this  vote fails,  that LIO                                                               
does  not stay  open. That  is not  the situation  that we  are                                                               
closing one  to do this, it  is not a  tit for tat. There  is a                                                               
gentleman that  is retiring  and the  situation was  whether we                                                               
hire somebody  new out there  with the pay differential  and if                                                               
we do  not do that, then?  the money is available  because that                                                               
situation is  happening, not  lets close that  one to  do this.                                                               
That is not the situation. Is that correct Mr. Powers?                                                                        
                                                                                                                              
MR. POWERS  replied, through  the Chair,  that is  correct. The                                                               
Unalaska LIO was  closed at the last meeting. We  had a vacancy                                                               
and  it  was  also  due  to  underutilization,  they  had  zero                                                               
teleconference  participants all  last session,  so it  was not                                                               
just a  vacancy that spurred that  decision it was also  a lack                                                               
of  use. At  the  last meeting  we had  a  discussion with  the                                                               
Speaker about providing  services still in Unalaska  and I have                                                               
reached out  to their library and  we are working on  coming up                                                               
with a  pilot project to  house materials. There  are questions                                                               
on  how  much  space  we  want  them  to  provide  us  for  our                                                               
publications and  documents and how  much staff time  we expect                                                               
them to use, so there will be  some give and take as we explore                                                               
how  to do  this in  this one  library.  The goal  is to  still                                                               
provide  services  there  through libraries  in  existing  city                                                               
government; hopefully we will expand  that to a higher level in                                                               
the future for  other rural communities that  are not connected                                                               
to an LIO.                                                                                                                    
                                                                                                                              
CHAIR GUTTENBERG  I hope  that gives some  clarity. We  are not                                                               
doing  one thing  to do another.  One  thing is happening  that                                                               
made available funds to do something else.                                                                                    
                                                                                                                              
MR. POWERS  added, Mr.  Chair, the funds  that we  lapsed would                                                               
more than  cover the restoration on  top of closing the  LIO at                                                               
the last meeting.                                                                                                             
                                                                                                                              
SENATOR MACKINNON said Mr. Chairman,  I would point out that at                                                               
the last meeting  the lapsed funds were because  of cost-saving                                                               
measures  under the  leadership of  a team  that is  testifying                                                               
before us today in looking  for cost-saving measures. They have                                                               
identified a problem  that was staff turnover,  they identified                                                               
and started implementing different  tools that were under their                                                               
control  to  manage  and  are  coming  to  us  asking  for  the                                                               
restoration  knowing that  next  year's budget  cycle may  face                                                               
something  different,   but  they   are  still  trying   to  do                                                               
additional cost savings for the people of Alaska.                                                                             
                                                                                                                              
Mr. Chairman, what  was talked about too was an  "LIO in a box"                                                               
that Mr. Powers just referred to.  I would just ask you to look                                                               
beyond the  libraries and  look at  our University  system that                                                               
already  has  telecommunication  capabilities as  well  as  the                                                               
State  funds.  I  know  we  fund   libraries,  but  we  fund  a                                                               
significant amount  of money  to the  University and  they have                                                               
sometimes larger setups that can  take more people. I hope that                                                               
we do not limit, as we do an  overall review of LIOs across our                                                               
state  and  their utilization,  because  it  was not  just  low                                                               
utilization at this particular one,  it was in conjunction with                                                               
a retirement that this was cost  savings. So there were others,                                                               
I think  Kotzebue,  and there  was another  one that we  talked                                                               
about, when  we saw the graphs  last time that there  were some                                                               
issues  with utilization  at  some other  LIOs.  Thank you  Mr.                                                               
Chairman.                                                                                                                     
                                                                                                                              
REPRESENTATIVE  DRUMMOND said  I am  calling in from  Anchorage                                                               
and watching  you guys on  my computer  screen, but I  have the                                                               
computer sound muted because there  is at least a twenty-second                                                               
delay between  when we open our  mouths and when it  happens on                                                               
the screen. I  do not know what kind of impact  that would have                                                               
on the public  participating, but I am trying to  put myself in                                                               
the public's shoes  if I was to be weighing in  on an issue and                                                               
trying to participate from a remote location.                                                                                 
                                                                                                                              
I have  some concerns  about the amount  of turnover,  since it                                                               
has increased substantially  since the cuts have  been made and                                                               
new folks have to come on. I  am a bit concerned about how they                                                               
acquire the experience  and the skills to manage  the LIOs when                                                               
there is such  a shortage of experienced folks. I  am not quite                                                               
sure what  my question is, but  is there an impact  in terms of                                                               
getting people  up to speed when  there is such an  increase in                                                               
turnover?  Also, I am  a little  bit confused,  I see  that the                                                               
total amount of  funds that have been saved over  FY16 and FY17                                                               
total  approximately  $650,000,  but   it  will  cost  us  just                                                               
$107,000 to restore  those closures? I am a  little confused as                                                               
to how there is  somewhat of a savings, but the  savings is not                                                               
clear to  me. I guess  I have to  see it across  a spreadsheet,                                                               
what is  the reduction in one  year and the  proposed increase,                                                               
should we vote to restore it.                                                                                                 
                                                                                                                              
One more question  Mr. Chairman, if I might, I  am not aware of                                                               
the  number of  staff  in each  of  the LIOs  and  if there  is                                                               
illness, I think I did hear Mr.  Powers say that when a staffer                                                               
has  to take  leave  and there  is  nobody  else, the  facility                                                               
simply  closes.  If there  is  illness,  is there  somebody  to                                                               
substitute if it is for a longer term? Thank you.                                                                             
                                                                                                                              
CHAIR GUTTENBERG  asked  Mr. Powers,  is there something  there                                                               
you want to address, are there questions?                                                                                     
                                                                                                                              
MR.  POWERS replied,  yes,  through  the Chair,  Representative                                                               
Drummond, the  figures you were  quoting, the cuts in  FY16 and                                                               
FY17, the  $358 and  $298, those were  not savings,  those were                                                               
budget  reductions that  we handled  in house.  Excuse me,  the                                                               
FY15 and FY16  numbers were handled in house, it  was FY17 when                                                               
the LIOs were  closed that Council made the decision  for us on                                                               
how we were going to handle  our unallocated cut that was given                                                               
to us through  the budget process. The list of  savings, if you                                                               
go back  to the memo  from July for  the last meeting,  on page                                                               
three, there is  a list of efficiencies in house  to save quite                                                               
a bit of money.                                                                                                               
                                                                                                                              
For the  training and experience,  not at  all LIOS, but  we do                                                               
utilize the reserve staff, so if  there is an illness they will                                                               
call in  their hourly  person, if they  are available.  We have                                                               
had situations this past year  where we have had Family Medical                                                               
Leave issues  come up, in  one case  the office was  closed for                                                               
two months while that issue was  dealt with. In one case we had                                                               
to  hire an  additional  reserve  person to  come  in and  work                                                               
hourly to keep  the doors open as much as possible.  We do want                                                               
the doors  open, we are  not going to close  them if we  do not                                                               
have to,  but family  medical issues  come up unexpectedly  and                                                               
when that  happens is not  the time to  go look for  someone to                                                               
try to hire and  train them to get them in  the office, just to                                                               
keep the door open.                                                                                                           
                                                                                                                              
CHAIR GUTTENBERG said I may have  misspoken earlier, I may have                                                               
said that the Dillingham LIO is  closing, it is not closing. It                                                               
is Unalaska.                                                                                                                  
                                                                                                                              
SENATOR HOFFMAN said I am in favor of the proposal.                                                                           
                                                                                                                              
MR.  POWERS asked  if  I  can add  one  more  thing Mr.  Chair?                                                               
Senator MacKinnon, through  the Chair, when you  brought up the                                                               
University  System,  we did  have  one  staff member  from  the                                                               
Anchorage  LIO who left  at the  time of  these budget  cuts to                                                               
work for the  Executive branch and work for 37.5  hour per week                                                               
job.  She has now  turned faculty  at  the University  in their                                                               
library department and I was in  contact with her last week and                                                               
we are going to talk this coming  week about how we can pull in                                                               
the University system as well into this.                                                                                      
                                                                                                                              
SENATOR  MACKINNON  commented, Mr.  Chairman,  I  just want  to                                                               
clarify we do have a motion on  the table and the motion was to                                                               
move  the  Legislative  Council   restore  seventeen  positions                                                               
currently  budgeted  for 11.3  months  to 12  months  effective                                                               
immediately. You  did note that  Senator Hoffman has  joined us                                                               
online, just  wanted to clarify  that we  have a motion  on the                                                               
table.                                                                                                                        
                                                                                                                              
CHAIR GUTTENBERG  said we have a  motion on the table,  we have                                                               
had  plenty of  clarification.  Without  anything else,  please                                                               
call the roll.                                                                                                                
                                                                                                                              
9:48:06 AM                                                                                                                  
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS: Claman, Ortiz, Drummond, Coghill, Kelly, Guttenberg                                                                     
                                                                                                                              
NAYS: Edgmon, Millett, Stutes, MacKinnon, Micciche, Hoffman                                                                   
                                                                                                                              
The motion fails 6-6.                                                                                                         
                                                                                                                              
VI. CONTRACT APPROVALS                                                                                                      
                                                                                                                              
     A.    HOMER LIO                                                                                                        
MS.  STRONG stated  for the  record,  my name  is Tina  Strong,                                                               
Procurement  Officer for  the Legislative  Affairs Agency.  For                                                               
the Homer  office space, the  original lease  agreement between                                                               
the  Legislative Affairs  Agency  and Clayton  L.  and Joan  E.                                                               
Ellington for office  space in Homer, Alaska, was  for a three-                                                               
year term that  began November 1, 2012, and  terminated October                                                               
31,  2015.  There  were  five   additional  renewals  of  lease                                                               
available  under  the  lease  agreement, each  for  a  one-year                                                               
period. We have exercised three of the renewal options.                                                                       
                                                                                                                              
Renewal No.  3 of lease expires  on October 31, 2018.  We would                                                               
like  approval to proceed  with  Renewal No.  4 for the  period                                                               
November 1, 2018, through October 31, 2019.                                                                                   
                                                                                                                              
This is a standard renewal  and if Legislative Council approves                                                               
Renewal  No. 4,  this  will  leave one  more  renewal of  lease                                                               
available under the  lease terms before we must issue  a bid or                                                               
do a lease extension.                                                                                                         
                                                                                                                              
This  lease exceeds  $35,000  in  one fiscal  year,  therefore,                                                               
Legislative Council's  approval is  required. I would  be happy                                                               
to answer any questions.                                                                                                      
                                                                                                                              
CHAIR GUTTENBERG said  I have not talked  with Senator Stevens,                                                               
but I  talked with Representative  Seaton and it is  just doing                                                               
business normally  in the place  where they have  normally done                                                               
business. Any other questions?                                                                                                
                                                                                                                              
9:51:42 AM                                                                                                                  
SENATOR  MACKINNON  moved  that   Legislative  Council  approve                                                               
renewal number  4 of  the Lease  for Homer  Office Space  in an                                                               
amount of $59,889.84.                                                                                                         
                                                                                                                              
REPRESENTATIVE DRUMMOND commented I  just want to point out the                                                               
irony of cutting staff or keeping  them at a reduced level, and                                                               
then  approving  lease  space  which does  not  change  and  we                                                               
certainly do  not seem to  ask for a  reduction in the  cost of                                                               
the  lease  space because  employees  are  occupying it  for  a                                                               
percentage of time less than they  used to occupy it. That is a                                                               
problem in that the fixed costs  do not fall, but the personnel                                                               
costs do. That is where the  services come from, the personnel,                                                               
not from the physical facility. Thank you Mr. Chairman.                                                                       
                                                                                                                              
CHAIR  GUTTENBERG  asked  are   there  any  other  comments  or                                                               
questions?                                                                                                                    
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Edgmon,  Millett,   Ortiz,  Stutes,  Drummond,                                                               
        Coghill,   Hoffman,    Kelly,   MacKinnon,    Micciche,                                                               
        Guttenberg                                                                                                            
                                                                                                                              
NAYS: none                                                                                                                    
                                                                                                                              
The motion passes 12-0.                                                                                                       
                                                                                                                              
     B.    EAGLE RIVER OFFICE SPACE                                                                                         
Through  the Chair, the  original lease  agreement between  the                                                               
Legislative Affairs Agency  and Rabah, LLC for  office space in                                                               
Eagle  River,  Alaska, was  for  a  five-year term  that  began                                                               
November 1, 2012,  and terminated October 31,  2017. There were                                                               
five additional  renewals  of lease available  under the  lease                                                               
agreement, each  for a one-year  period. We have  exercised one                                                               
of the renewal options.                                                                                                       
                                                                                                                              
Renewal No. 1 of lease expires  October 31, 2018. We would like                                                               
approval to proceed with Renewal  No. 2 for the period November                                                               
1, 2018, through October 31, 2019.                                                                                            
                                                                                                                              
If Legislative  Council approves  this Renewal  No. 2,  it will                                                               
leave  three  more  renewals   of  lease  available  under  the                                                               
agreement before we must issue a bid or do a lease extension.                                                                 
                                                                                                                              
This lease exceeds $35,000 in  one fiscal year; therefore, your                                                               
approval  is  required.   I  would  be  happy   to  answer  any                                                               
questions.                                                                                                                    
                                                                                                                              
REPRESENTATIVE MILLETT  asked are there just  three legislators                                                               
in Eagle River?                                                                                                               
                                                                                                                              
MS. STRONG  replied through the Chair,  Representative Millett,                                                               
there   are   four:   Senator    MacKinnon;   Senator   Hughes;                                                               
Representative Reinbold; and Representative Saddler.                                                                          
                                                                                                                              
REPRESENTATIVE  MILLETT asked  is there  room in the  Anchorage                                                               
LIO if that LIO was closed and  we moved those folks? Give them                                                               
the option to either to go to Wasilla or Anchorage?                                                                           
                                                                                                                              
MS. STRONG  replied through the Chair,  Representative Millett,                                                               
I have not  been involved with discussions  about the Anchorage                                                               
LIO, so Representative Guttenberg may be able to answer that.                                                                 
                                                                                                                              
CHAIR GUTTENBERG commented I do  not know about the Mat-Su LIO,                                                               
but the Benson Building would have space.                                                                                     
                                                                                                                              
REPRESENTATIVE  MILLETT said as  we go  forward, we  are seeing                                                               
rural Alaska  get some  cuts to  their LIOs  and are  moving to                                                               
seasonal LIOs.  At this  point, we  should probably  talk about                                                               
consolidating Eagle  River to Anchorage.  It may pose  a little                                                               
difficulty for  some constituents out  there, but it is  a cost                                                               
savings and it  would be something I think  Legislative Council                                                               
should  really take  a look  at. Is  it beneficial  to have  an                                                               
Eagle River  and an Anchorage  LIO? Technically, it is  all the                                                               
Anchorage  borough/area/municipality, so  I  would entertain  a                                                               
discussion about what is the plan for the Eagle River LIO.                                                                    
                                                                                                                              
CHAIR GUTTENBERG said I will  recognize Senator MacKinnon and I                                                               
recognize   that  Representative   Reinbold  is  online   also.                                                               
Senator?                                                                                                                      
                                                                                                                              
SENATOR  MACKINNON, thank  you Mr.  Chairman, we  have been  in                                                               
discussions  about relocation  into  that  square footage.  The                                                               
issue with this lease renewal  is twofold. The Anchorage LIO is                                                               
going to be in a construction  mode for some time and depending                                                               
on  what Legislative  Council does,  you  may or  may not  have                                                               
Anchorage  legislators  not  having space  inside  the  current                                                               
facility depending  on the construction  going forward,  so the                                                               
reason  that   I  requested   consideration  for   this  before                                                               
Legislative  Council  again  is  twofold: one  because  of  the                                                               
construction   happening  at   the   Anchorage   LIO  and   the                                                               
displacement  and the  cost to  relocate  our offices  multiple                                                               
times. There are two of us who  are exiting out of that office,                                                               
and so  you would  relocate  us into Anchorage  for  six weeks,                                                               
then have to relocate  and remove us as we  shut down those two                                                               
offices.                                                                                                                      
                                                                                                                              
Then there is the issue of two  new legislators coming in, at a                                                               
minimum, in the office space this  time and they should be part                                                               
of the discussion in that conversation.                                                                                       
                                                                                                                              
This is not an LIO that is  staffed like an LIO, this is office                                                               
space, like  the Homer office  space. We  are a city  of 30,000                                                               
plus individuals and  the highway for us to  get into Anchorage                                                               
on  a round  trip basis  is  thirty-four minutes,  just on  the                                                               
highway to  get there. So  we have  constituents as far  out as                                                               
Eklutna Flats  that are trying to  access in a safe  manner, so                                                               
it  just creates  difficulties on  the  highway. It  is not  as                                                               
simple  as  going  a  simple   five  miles,  it  can  be  quite                                                               
challenging.  Our  staff  has  taken on  the  janitorial  on  a                                                               
volunteer basis to reduce costs; I  know this team has tried to                                                               
reduce  the  actual  lease,  but  I think  it  is  actually  up                                                               
slightly over those years.                                                                                                    
                                                                                                                              
For those  reasons I ask that  we renew for the year,  then let                                                               
future legislators from  that area engage in  a discussion with                                                               
Legislative Council  about relocating to the  Anchorage LIO for                                                               
cost savings  or something other.  As you  know, Representative                                                               
Millett, I  was heavily  inside the  process when  we purchased                                                               
that  Anchorage LIO  and talked  about  consolidation of  other                                                               
State lease space. To that  end, under Jessica's leadership, we                                                               
are  looking at  the Ombudsman's  Office and  others that  have                                                               
higher cost lease space to move  into that facility. I do think                                                               
it is  a discussion that legislators  in those seats  next year                                                               
should be part of  the process on, which is why  I ask for your                                                               
consideration  today  in  approving  the  one  year  extension,                                                               
versus going out for a new lease.                                                                                             
                                                                                                                              
REPRESENTATIVE  MILLETT followed  up, I  understand the  drive,                                                               
but we  have folks  who live in  Hope and  Girdwood who  make a                                                               
much  longer  drive to  go  to  their  Anchorage LIO  that  are                                                               
represented  by a  House representative  and a  Senator too.  I                                                               
understand that  but, as we go  forward it has always  been the                                                               
plan, when we had 716 W. Fourth  Avenue, that Eagle River would                                                               
move in.  Now we have  a new building  and we continue  to push                                                               
off the fact  that we have a stand-alone Eagle  River, while we                                                               
are closing  LIOs around  the  state. I think  it is  something                                                               
that we should have an exit plan  for and if it takes this year                                                               
to  do  it,   it  just  seems  like  we  have   had  this  same                                                               
conversation when  we had 716  about moving Eagle River  and it                                                               
gets continually  pushed back and  pushed back. I just  want to                                                               
put that on the record.                                                                                                       
                                                                                                                              
SENATOR KELLY commented, but was inaudible.                                                                                   
                                                                                                                              
REPRESENTATIVE  DRUMMOND  said thank  you  Mr.  Chairman, I  am                                                               
hearing street noise  so I am not sure if someone  on the phone                                                               
has their phone unmuted and is in their car or something.                                                                     
                                                                                                                              
I think  this is more  of a long-term  discussion and  I almost                                                               
want to say, that even though  it happens to be in my district,                                                               
the  purchase  of  the  Benson building  might  not  have  been                                                               
properly  considered in  light  of  centralizing facilities  in                                                               
Anchorage.                                                                                                                    
                                                                                                                              
For  example,  when the  Anchorage  School District  moved  its                                                               
facilities  and  consolidated;  that organization  serves  from                                                               
Girdwood to Eklutna  and they located their  main building very                                                               
far east in Anchorage. That would  have been much for conducive                                                               
to a  commute by folks  from Eagle  River than the  location of                                                               
the Benson  building right  now. That  is a significant  amount                                                               
more  distance  for  folks  to   drive  all  the  way  to  west                                                               
Anchorage,  but  I  think  that  needs  to  be  a  longer  term                                                               
discussion.                                                                                                                   
                                                                                                                              
In the meantime, I understand the  hazards of the drive in from                                                               
Eagle River and  Chugiak and I would support  leaving the Eagle                                                               
River office  space at this time  because you do have  to serve                                                               
constituents  right there.  Of course  the school district  has                                                               
schools in every neighborhood, which  is mostly what folks want                                                               
to do;  going to the  main building  is mainly for  meetings or                                                               
administrative issues  that are  not school related.  Thank you                                                               
Mr. Chairman.                                                                                                                 
                                                                                                                              
CHAIR GUTTENBERG asked is there any other discussion?                                                                         
                                                                                                                              
10:02:51 AM                                                                                                                 
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Ortiz,  Stutes,  Drummond,  Coghill,  Hoffman,                                                               
        Kelly, MacKinnon, Micciche, Guttenberg                                                                                
                                                                                                                              
NAYS: Edgmon, Millett                                                                                                         
                                                                                                                              
The motion passes 10-2.                                                                                                       
                                                                                                                              
     C.    HAIGHT & ASSOCIATES  SECURITY CAMERA AMENDMENT                                                                   
                                                                                                                              
MS.  GEARY  said  for  the  record,  Jessica  Geary,  Executive                                                               
Director, Legislative Affairs Agency.  Back in 2015, a security                                                               
subcommittee was  formed under  Legislative Council  and former                                                               
Representative Bob  Herron was the Chair of  that subcommittee.                                                               
A  lot  of  discussion  ensued,  I was  not  a  part  of  those                                                               
discussions, but  Haight & Associates  was hired to  handle the                                                               
construction  administration  and  design   of  a  new  Capitol                                                               
security system for  the whole Capitol complex. It  is state of                                                               
the  art security  cameras so  our security  officers can  view                                                               
what  is  going  on  around the  building  and  address  safety                                                               
concerns, I  think we all are  aware what security  cameras are                                                               
used for.                                                                                                                     
                                                                                                                              
There were  some unanticipated  issues  that arose  when Alcan,                                                               
who won the bid through a competitive  bid process, came in and                                                               
began work  on the  system. There were  some issues  that arose                                                               
mainly due to the technology that  was in place in the building                                                               
and what  was required  to run  the security  cameras.  I might                                                               
note, Tim Banaszak  is on the line in case I  am not correct as                                                               
far as the technical speak goes.  This project kept going along                                                               
and  Haight  & Associates  ended  up  having  to be  much  more                                                               
involved, so in 2016 an amendment  was approved. It was a small                                                               
dollar amount, $5,015 to help  get them through that particular                                                               
part of the  process. Then we all remember  special sessions, I                                                               
think in  2017 we  were in  session for  pretty much  the whole                                                               
year,  so there  was not  access to  the building,  but in  the                                                               
background they kept on doing work.                                                                                           
                                                                                                                              
Haight & Associates,  because they had designed  the system and                                                               
because of  how technical it  was, there had  to be a  lot more                                                               
involvement  by Haight  & Associates  than what was  originally                                                               
planned. They made it their mission  in the beginning that they                                                               
would give  us a completed system  that worked and met  all the                                                               
specifications.  They ended  up  having  to act  a  bit as  the                                                               
project director  from what I  understand, so when I  came into                                                               
this role and started examining  what projects we had going on,                                                               
I discovered that this project  was not being managed properly.                                                               
I had Tim  Banaszak take over the project  director portion and                                                               
then everything  moved along,  finished up,  we have  a working                                                               
system  now, everybody  is really  happy  with everything,  but                                                               
Haight  & Associates  went way  over  the hours  that they  had                                                               
originally  contracted to  do, so  basically what  we are  left                                                               
with is  owing them $23,000  on top of the  original contracted                                                               
amount.  We are  coming  back to  the table  to  ask for  those                                                               
additional funds  so we can pay  Haight & Associates  and close                                                               
out the  contract. I am happy  to answer any questions  and Tim                                                               
is on the line and he can as well.                                                                                            
                                                                                                                              
CHAIR  GUTTENBERG asked  this  appropriation completely  closes                                                               
the project? When this is done, it is all completely done.                                                                    
                                                                                                                              
MS.  GEARY replied,  correct,  except for  any warranty  issues                                                               
that might come up.                                                                                                           
                                                                                                                              
CHAIR  GUTTENBERG  asked  did  you see,  or  did  Mr.  Banaszak                                                               
perceive the additional billing as justified?                                                                                 
                                                                                                                              
MS. GEARY replied  yes. Both Tina Strong, myself,  and Tim were                                                               
heavily  involved working  with the  contractorboth  Alcan  and                                                               
the engineer.  They definitely went  above and beyond  and were                                                               
pretty much available  during every aspect of  the final months                                                               
of the project.                                                                                                               
                                                                                                                              
REPRESENTATIVE STUTES asked  so Alcan bid on this  and they are                                                               
an electrical  company, correct? Their  bid was to  install the                                                               
security cameras.  I presume that  they assessed  the situation                                                               
before they put the bid in.                                                                                                   
                                                                                                                              
MS.  GEARY replied  through the  Chair, Representative  Stutes,                                                               
they did assess the situation before  they put in the bid. I do                                                               
not know, as I  was not involved in the details  back then, but                                                               
from what  I can gather  is that  the project was  not properly                                                               
managed. So it  was not necessarily like you can  put it all on                                                               
the contractor, the  engineer, or the Agency? it was  kind of a                                                               
collaboration  of missteps  that caused  the project to  exceed                                                               
budget. I think probably a little  bit of Alcan being at fault,                                                               
but every  time we  said this  is not what  we asked  for, they                                                               
would come in,  work with us, and have lots  of meetings making                                                               
sure  the system  was what  we needed  it to  be, which  is why                                                               
Haight  & Associates  ended  up being  involved  so much  more,                                                               
because they designed the system for Alcan to install.                                                                        
                                                                                                                              
REPRESENTATIVE  STUTES followed  up that  my point  is this  is                                                               
what they do.  This is their business, so for  them to run into                                                               
unanticipated issues  is difficult  for me to  understand. When                                                               
that is in fact what they do for their business.                                                                              
                                                                                                                              
MR.  BANASZAK   replied,  through  the   Chair,  Representative                                                               
Stutes, for  the record  this is Tim  Banaszak, IT  Manager for                                                               
the  Agency.  So the  Haight  &  Associates component  of  this                                                               
project is design and construction  administration, so in these                                                               
projects  where  you  have  got an  engineering  firm  that  is                                                               
designing the work, the project,  you have an organization like                                                               
Alcan who  is actually  implementing the  system, and  then you                                                               
have hardware  manufacturers that  are providing  the hardware,                                                               
then you have a software company  providing the software, there                                                               
is  a  component  that  Jessica   referred  to  around  project                                                               
management,  there  is  also   the  component  of  construction                                                               
administration.  Typically, the  engineering firm  will provide                                                               
the  roll  of  construction administration  to  make  sure  the                                                               
vendor  and manufacturers  deploy the  system according  to the                                                               
specifications.  That  is  usually  not a  fixed  fee,  but  an                                                               
estimated number of hours and if  you run into issues and reach                                                               
that  cap, then  you would go  request additional  hours  to be                                                               
able to do that.  So that number is kind of  an estimate and it                                                               
is  a normal  part  of that.  I think  there  are some  lessons                                                               
learned  here as  was  mentioned,  some shared  responsibility,                                                               
typically you would want to do  a cease and desist until we got                                                               
additional  hours. Everyone  wanted to  make sure this  project                                                               
was successful and so that is  where the extra costs were from.                                                               
Your  point  is  absolutely   well  taken  and  hopefully  that                                                               
provides   a   little   clarity  of   how   that   construction                                                               
administration hours works.                                                                                                   
                                                                                                                              
CHAIR GUTTENBERG asked  the budget overall for  Alcan, did that                                                               
come in on budget?                                                                                                            
                                                                                                                              
MS. GEARY replied Mr. Chairman, it did.                                                                                       
                                                                                                                              
CHAIR GUTTENBERG continued, so  it was the management, extended                                                               
sessions, and  technical things forced  them to do  added work.                                                               
So  Mr.  Banaszak  was  explaining how  that  bid  worked.  The                                                               
management fee  with an  estimated number  of hours  to oversee                                                               
the project,  the contractor actually  came in on bid,  but the                                                               
management side of  it was extended beyond  the estimated hours                                                               
or bid costs?                                                                                                                 
                                                                                                                              
MS.  GEARY   replied,  Mr.  Chairman   that  is   correct.  The                                                               
contractor Alcan  had a set amount  that they could  not exceed                                                               
based on  the RFP;  where, as Tim  mentioned, the  engineer was                                                               
based on an  engineer's estimate and they  exceeded those hours                                                               
by quite a bit.                                                                                                               
                                                                                                                              
CHAIR GUTTENBERG commented, but was inaudible.                                                                                
                                                                                                                              
SENATOR HOFFMAN said  thank you Mr. Chairman,  I understand the                                                               
process that  they are going  through, but if I  were providing                                                               
the services I  would be a little bit nervous  in proceeding if                                                               
I was  not going to  get reimbursed  for those services  that I                                                               
provided. I  am wondering, were  there any assurances  given by                                                               
the administration that they would  get paid, or why would they                                                               
proceed knowing that they may not get reimbursed?                                                                             
                                                                                                                              
MS.  GEARY replied  through the  Chair,  Senator Hoffman,  both                                                               
Tina  Strong and  I had discussions  with  one of the  managing                                                               
partners at  Haight & Associates  and we explained to  them the                                                               
process  and told  them that  we  could not  promise that  they                                                               
could get paid, but that we would  try. Their goal is to have a                                                               
successful business  relationship with  the Agency, and  at the                                                               
end of  the day the  most important thing  to them was  to make                                                               
sure  the  project was  complete  and  that  we had  a  working                                                               
security system.                                                                                                              
                                                                                                                              
SENATOR  HOFFMAN continued  my  final comment  is  that may  be                                                               
true,  but  this sets  a  very  bad  precedent if  the  Council                                                               
approves  because  if  they  feel  they  have  a  good  working                                                               
relationship, they may be able to try to do this again.                                                                       
                                                                                                                              
MS. GEARY followed up through  the Chair, Senator Hoffman, this                                                               
is not a practice  that I would support in the  future and I do                                                               
not foresee  myself,  while I  am in charge,  allowing  this to                                                               
happen again. Normally, we would  come to the table before work                                                               
begins; as  Tim mentioned earlier,  stop work until  funding is                                                               
approved and then come back. Of  course that depends on how you                                                               
word  the  initial  approval  of   the  project,  but  this  is                                                               
definitely not ideal.                                                                                                         
                                                                                                                              
CHAIR GUTTENBERG  said we have an  example of that later  on in                                                               
the agenda.                                                                                                                   
                                                                                                                              
SENATOR MACKINNON  said thank  you Mr.  Chairman, I  would just                                                               
point out that  the contract amendment that is  being asked for                                                               
is  almost fifty  percent of  the  entire project,  so I  would                                                               
align myself  with Senator  Hoffman's  comments that these  are                                                               
not business  practices. I wonder  if we do not  approve today,                                                               
what  the ramification  is for  the legislature.  If Ms.  Geary                                                               
could talk to us about that? Not  that I do not want to support                                                               
it, because  if there was work  done that the State  owes money                                                               
for  that is  fine,  but in  my entire  career  serving on  the                                                               
Anchorage Assembly  we watched  change orders come  through and                                                               
we  had  no  good  controls   in  place  to  stop  people  from                                                               
overcharging  State agencies  or local  governments because  we                                                               
are  caught in  a  public interest  position,  and then  having                                                               
individual businesses  saying that we are bad  partners when we                                                               
actually get  an estimate on a  job for $54,000 and  now we are                                                               
going to  have a  job closer  to $75,000-$80,000?  so something                                                               
went wrong  somewhere. If we did  not approve it, if  you could                                                               
just walk  us through that  process about  if there is  a legal                                                               
process in  there. I  know you are  making a  recommendation to                                                               
pay   it   and   you  have   adequately   provided   reasonable                                                               
explanations on  why everything  is before us  as it  is today,                                                               
but what happens if we vote no?                                                                                               
                                                                                                                              
MS. GEARY  replied through the  Chair, Senator  MacKinnon, that                                                               
is a really great question. This  is a public meeting and it is                                                               
not ideal  to be  in a situation  where we  have work  that has                                                               
been  performed and  we vote  to not pay  the contractor.  That                                                               
does  not   bode  well  for   our  relationship   with  private                                                               
businesses.  I know  that because  I talked  with the  owner of                                                               
this business in particular that  our relationship with them is                                                               
going to be okay, but what  about the other businesses that are                                                               
watching who might  already be wary of doing  business with us?                                                               
One of the things  that I did not necessarily  want to bring up                                                               
something about an  employee who is no longer  with the Agency,                                                               
but  it  is my  understanding  that  there  might have  been  a                                                               
promise that was made that there  was no authority to make that                                                               
promise, such as,  "Oh keep working, we will get  you paid". It                                                               
is unfortunate, but  I am coming behind trying to  clean up the                                                               
mess and  make sure everybody  is paid, everything  is buttoned                                                               
up, and I think that is as far as I can comment on this.                                                                      
                                                                                                                              
SENATOR KELLY  asked maybe  you mentioned and  I did  not catch                                                               
it, but is there  a timing issue? Because what  I would like to                                                               
do is stop this from going forward  and whether we have to talk                                                               
about it furtherINAUDIBLEand    $23,000, which is  not going to                                                             
break the bank, but someone mentioned  before we do not want to                                                               
be in the business  as usual of if we have an  over run we just                                                               
pay it because someone made a  mistake. I know you run a better                                                               
shop,  that   was  not  a  criticism,   butINAUDIBLEYou    have                                                             
probably invested  more time  in this than  I, if you  think we                                                               
need  to move  forward on  this, that  is fine,  but if  we can                                                               
talkINAUDIBLE.                                                                                                              
                                                                                                                              
REPRESENTATIVE STUTES  commented, Mr. Chairman, I  guess I have                                                               
one comment  in response. When  you say we, meaning  the State,                                                               
do not  want to be  seen as not paying  our bills, I  would say                                                               
this  is  more  of  a reflection  on  how  they  handled  their                                                               
business, as opposed to the State  not paying their debts. I do                                                               
have to take exception to that.                                                                                               
                                                                                                                              
MS. GEARY said  through the Chair, Representative  Stutes, that                                                               
is why I brought  up what I did in that it  is my understanding                                                               
that there was a promise to get paid.                                                                                         
                                                                                                                              
REPRESENTATIVE STUTES said  in follow up, and I do  not want to                                                               
get into  a situation, but  if they  are in business,  you know                                                               
you get  it in writing. I mean,  it is pretty simple.  Any kind                                                               
of  contractual  relationship,  and  when there  is  a  change?                                                               
anyway? thank you.                                                                                                            
                                                                                                                              
CHAIR GUTTENBERG said I would  like to remind people that there                                                               
is a lot of background noise. As  bad as it is here, I think it                                                               
is worse for other people online.                                                                                             
                                                                                                                              
10:21:33 AM                                                                                                                 
SENATOR KELLY requested and CHAIR  GUTTENBERG called a brief at                                                               
ease.                                                                                                                         
                                                                                                                              
10:22:20 AM                                                                                                                 
CHAIR GUTTENBERG  returned from brief  at ease and said  we are                                                               
going to  hold this issue  until the  bottom of the  agenda and                                                               
take it up at that time, possibly  in Executive Session, but we                                                               
will determine  that when we  get there.  Item VI. c.  Haight &                                                               
Associates will  be moved to  the bottom  of the agenda  and we                                                               
will go  to Executive  Session at  the end  of that,  before we                                                               
adjourn.                                                                                                                      
                                                                                                                              
VII. OTHER BUSINESS                                                                                                         
                                                                                                                              
     A.    INTERIM MEMORIAMS                                                                                                
The next issue  is interim memoriams, I want to  bring that up.                                                               
It is something  I have been working on. There  is not going to                                                               
be a vote required.  I have been doing it on  the sly for years                                                               
during the interim  when somebody would pass away  and it would                                                               
be mean  something great to the  grieving family. I would  do a                                                               
memoriam, never say that it was  the legislature, but hedge the                                                               
words.  I have  tried  to  come up  with  a  process where  the                                                               
Presiding Officers could give  the authority to the Legislative                                                               
Council to do only memoriams during  the interim. I think it is                                                               
an  important thing  for  people to  do, but  we  cannot do  it                                                               
because of  some of the statutory  restraints. So we  will come                                                               
up  with  language for  the  next  Legislative Council  in  the                                                               
legislature to adopt  the process, or not, where  they could do                                                               
interim memoriams.  I think  it is a  Uniform Rules  change, we                                                               
are giving the Presiding Officers  the ability to transfer that                                                               
authority  during the  interim  to do  memoriams.  We just  did                                                               
something  for Bob  Gillam, which  I think  was appropriate.  I                                                               
think  it  is  something, from  my  experience,  that  families                                                               
really appreciate. We will bring that up later.                                                                               
                                                                                                                              
SENATOR  MACKINNON thank  you Mr.  Chairman, on  that issue,  I                                                               
just  noted on  my memo  from you,  another issue  that I  have                                                               
heard. If  you are going to look  at a Uniform Rule  change, is                                                               
on the co-prime sponsors, at least  at the start of session. It                                                               
was a huge issue for Legal  in clarity and finding pathways, so                                                               
we  removed  that  ability  for  legislators  to  do  co-primes                                                               
because of  some problems there, but  if you are going  to look                                                               
at  Uniform  Rules,  I have  seen  legislators  multiple  times                                                               
wanting to be co-primes on a  particular topic and unable to do                                                               
so. I would  just say, while  you are looking at  that, you may                                                               
consider working with Legislative Legal  to see if there is any                                                               
way that co-primes  could be allowed, like at the  start of the                                                               
session or  within the  first ten  days of session.  Obviously,                                                               
you  have  to  designate  a prime  with  Legal  that  can  make                                                               
changes,  so  they  have  a  singular  point  of  contact.  But                                                               
publically sometimes legislators like  to come through together                                                               
with prime sponsorships on important pieces of legislation.                                                                   
                                                                                                                              
CHAIR GUTTENBERG  said, again, this  will be something  we will                                                               
roll forward to  the next legislature and give  them some ideas                                                               
from our experience.                                                                                                          
                                                                                                                              
SENATOR MICCICHE noted  I am out of time at 10:30am,  so I will                                                               
quietly sign off then.                                                                                                        
                                                                                                                              
     B.    CAPITOL COOLING SYSTEM                                                                                           
CHAIR  GUTTENBERG noted  that  this is  informational from  Mr.                                                               
Banaszak; we are not  at this point able to put  a motion for a                                                               
bid on the floor  because we do not have the  numbers back from                                                               
the engineer. But  we want to keep the committee  up to date on                                                               
what is happening  and possibly have a meeting  in October that                                                               
is just  on this issue to  approve a number for  this contract.                                                               
Mr. Banaszak will  you brief us on this issue  so we understand                                                               
what it is and what we might be voting on?                                                                                    
                                                                                                                              
MR. BANASZAK  replied certainly  Mr. Chairman, we  appreciate a                                                               
little  time with  the Council  to talk  about this.  Certainly                                                               
there has  been a lot of  discussion about cost  and reductions                                                               
and in  that spirit,  we wanted  to bring  this cost  avoidance                                                               
initiative forward  to you Mr.  Chairman, the Council,  and the                                                               
membership.                                                                                                                   
                                                                                                                              
Mr. Chairman I just want to take  a moment to make sure Members                                                               
have  a chance  to reference  the  memo from  me regarding  the                                                               
Capitol Building AC Cooling needs.                                                                                            
                                                                                                                              
PDC  Engineering completed  a professional  assessment and,  as                                                               
you noted earlier  at the outset of this agenda  item, they are                                                               
preparing  a  bid  design  packet   to  address  five  specific                                                               
locations in  the Capitol that include  three telecommunication                                                               
critical  network  infrastructure   rooms  that  are  currently                                                               
overheating, in  addition we have  our security office  that is                                                               
somewhat  exposed because  the  door has  to  remain open,  and                                                               
finally our supply office. In that  memo, there is a table that                                                               
gives the five specific locations and the temperature ranges.                                                                 
                                                                                                                              
It may be helpful for members  of the Council to be aware, that                                                               
despite the efforts  of our building maintenance  and technical                                                               
teams to  use low cost  ventilation methods (vents  through the                                                               
ceiling, fans,  etc.) there  is $400,000 of  telecommunications                                                               
infrastructure  equipment that  is operating  in an  overheated                                                               
condition twenty-four hours a day seven days a week.                                                                          
                                                                                                                              
The second  graph in  the memo  that shows  for every  eighteen                                                               
degrees  of overheating  the equipment  degradation costs  more                                                               
than double. This project, if  it were approved and go forward,                                                               
will  bring  each  of  the  five  locations  within  the  ideal                                                               
operating range 68-72 degrees.                                                                                                
                                                                                                                              
Part  of  the  packet,  included for  your  reference,  is  PDC                                                               
Engineering's  Design Fee  Proposal and  Cooling System  design                                                               
recommendation for the ground and  first floor system there are                                                               
the four locations on the lower  area that would be all plumbed                                                               
into one system, and there are  also two options for the fourth                                                               
floor system that would cool that  area. One option is to put a                                                               
complete  new system  in, the  other is we  have some  residual                                                               
capacity in one of our cooling  systems, so we are recommending                                                               
we go the  less expensive route to use  that residual capacity,                                                               
ultimately reducing the overall cost of the project.                                                                          
                                                                                                                              
As you noted earlier, PDC  Engineering anticipates having ready                                                               
by  October  1,  2018,  the  Invitation  to  Bid  (ITB)  design                                                               
package; the  Agency will then  immediately issue an  ITB. Once                                                               
the twenty-one  day bid  period closes, we  would need  to come                                                               
back  to the  Council  and  request project  authorization,  in                                                               
advance, of any contract or costs being approved.                                                                             
                                                                                                                              
The third  graphic provides a  conceptual, but  very aggressive                                                               
schedule for the  project that includes the  bid process, legal                                                               
review, approval  request to Legislative Council,  the contract                                                               
award and  completion date, with  a goal of being  completed by                                                               
session start in January, 2019.                                                                                               
                                                                                                                              
Mr.  Chairman, at  this point,  this  informational to  provide                                                               
three  things:  1)  make  the Council  aware  of  the  critical                                                               
infrastructure overheating issues that  we are dealing with; 2)                                                               
equipment  degradation  as  a  result   of  that;  and  3)  our                                                               
remediation plan to deal with that.                                                                                           
                                                                                                                              
We  would  request  a  follow up  opportunity  to  present  the                                                               
project to  the Council Members  once the design  is completed,                                                               
and the vendor responses and costs are known.                                                                                 
                                                                                                                              
Thank you Mr.  Chairman and I am happy to  answer any questions                                                               
you or the members may have.                                                                                                  
                                                                                                                              
SENATOR MACKINNON  said thank you  Mr. Chairman, thank  you for                                                               
that thorough coverage of what is  in the memo. Mr. Banaszak, I                                                               
am looking  at page  two of the  memo and when  we look  at the                                                               
fourth floor system options I was  concerned. We just put a new                                                               
roof on  the Capitol, and one  of the options is for  putting a                                                               
separate ventilation system on the  roof. How might that impact                                                               
our warranty on  the roof, or if  that is not a  concern for an                                                               
outdoor unit?                                                                                                                 
                                                                                                                              
MR. BANASZAK replied  through the Chair, Senator  MacKinnon, it                                                               
is  a very  good question  and  definitely a  concern and  that                                                               
weighed into  our decision to not  put a new unit  on the roof,                                                               
but to  use the existing condenser  on the roof and  plumb into                                                               
that,  being  that  there  is   residual  capacity.  The  other                                                               
location puts it  all outside on a concrete slab,  so this work                                                               
will  not impact  the roof  in  any way.  If we  went with  the                                                               
option to put  a new condenser on the roof,  certainly we would                                                               
try to  avoid issues with penetrating  the roof, but that  is a                                                               
risk.                                                                                                                         
                                                                                                                              
SENATOR  MACKINNON followed  up,  thank you  Mr. Chairman,  the                                                               
memo notes  a plan A and  a plan B, so  when I read plan  A and                                                               
tying it  into the existing  cooling system, what  could happen                                                               
based  on the analysis  you  will hear from  the engineers,  is                                                               
that we could overtax that system.  It is difficult either way,                                                               
we are going to have to face  something we do not like. I would                                                               
ask members to  watch this one on the fourth  floor because the                                                               
fourth  floor  gets  hot  already for  those  people  who  have                                                               
offices in  that area. So  if you  are tying into  that cooling                                                               
system  for the  others,  the last  line  says, "however,  this                                                               
would  also eliminate  any  future  cooling  capacities of  the                                                               
existing system  if we tie into  that one at that  point." So I                                                               
hope  we do  not  stress it  in  a way  that  will cause  other                                                               
problems  for other  maintenance. I  do  not like  option B  of                                                               
going into the roof either, so  I will wait until the engineers                                                               
have their  final say on which  path they will take.  Thank you                                                               
Mr. Chairman.                                                                                                                 
                                                                                                                              
CHAIR  GUTTENBERG  said  I  certainly  do  not  want  to  build                                                               
anything that  already has the  capacity and put  more capacity                                                               
on  it, because  the building  is not  really conducive  to the                                                               
weather changes between summer and winter.                                                                                    
                                                                                                                              
REPRESENTATIVE  DRUMMOND said  thank you  Mr. Chairman.  I just                                                               
want to make  an observation, I did not realize  that the first                                                               
floor telecom room,  which I believe is inside  the office that                                                               
I  currently occupy,  is one  of  the biggest  problems in  the                                                               
building.  I  also  why  understand why  my  office  gets  hot,                                                               
because it  has a  cooker in the  middle of it.  I do  not know                                                               
where the hot air is going, I  am sure Mr. Banaszak can give us                                                               
an idea. In  relation to the graph with the  temperatures, am I                                                               
reading  that  correctly  that  the first  floor  telecom  room                                                               
creates $40,000  per year in deferred maintenance?  That little                                                               
room is creating that much cost for us?                                                                                       
                                                                                                                              
MR.  BANASZAK   replied  through   the  Chair,   Representative                                                               
Drummond,  that   graph  is  based  on   temperature  equipment                                                               
lifespan degradation  based on the heat temperature.  With that                                                               
door shut,  that temperature spikes  over one  hundred degrees.                                                               
We obviously  cannot operate  that way, so  as a result  we are                                                               
blowing a lot of  that hot air into your office  to try to keep                                                               
that temperature down.  Right now, we have the  doors open into                                                               
your  office,  about  three  tons of  BTUs  pumping  into  that                                                               
office, we have  three fans bolted to that rack  and one in the                                                               
ceiling trying  to blow  all that  air out of  there to  try to                                                               
keep it  under ninety-six  degrees. If we  shut those  doors at                                                               
those  temperatures  though,  equipment   is  failing,  we  are                                                               
shutting power supplies  down, and that is to give  you a sense                                                               
of scale.  Each one of those  closets has about  $100,000 worth                                                               
of equipment in  them, yours is one of them.  We appreciate you                                                               
being willing  to tolerate us  coming in  and out of  there. At                                                               
that rate,  that is the failure  rate that is on there,  we try                                                               
to do what we can to mitigate  and shut some equipment off, but                                                               
yes, that  is what  the industry  depreciation is  on equipment                                                               
operating  at  those  temperatures.  Again, that  is  taking  a                                                               
seventy-two degree temperature base  to ninety degrees, then up                                                               
to  ninety-six, so  we are  having  to replace  equipment at  a                                                               
greater frequency  than we  should have to.  We would  like to,                                                               
for this equipment, depreciate it  out over seven years, but we                                                               
are  having to  depreciate it  down to  five years  in some  of                                                               
these locations.                                                                                                              
                                                                                                                              
REPRESENTATIVE DRUMMOND  continued now I understand  why when I                                                               
turn the thermostat down in my  office, there is no change. All                                                               
I can  say is  that I am  grateful we can  open the  windows in                                                               
these  offices. That  closet,  Mr. Banaszak,  there is  hallway                                                               
space behind  it and it seems  that the closet could  almost be                                                               
expanded into the  hallway and give yourself  more space. There                                                               
is a  corner there  at the entrance  to the  adjacent committee                                                               
room 106 that could possibly  give you some additional space. I                                                               
see the  proposal is to  put a  cooling unit inside  that room,                                                               
page 2, says  you would be putting an indoor  cooling unit wall                                                               
mounted inside that small room. Is that the proposal?                                                                         
                                                                                                                              
MR.  BANASZAK  replied  through  the  Chair,  that  is  correct                                                               
Representative  Drummond. So  the  actual  main condenser  that                                                               
does the  cooling will be outside,  then what will  be deployed                                                               
is  through plumbing,  you  would have  a  small cassette  that                                                               
actually delivers the cold air  through the plumbing, much like                                                               
a  refrigerator or  air conditioning  unit, where  the unit  is                                                               
outside  and the  cold air  is being  distributed through  that                                                               
cassette. We  have one there,  one in  the telecom room  on the                                                               
ground floor, the security office,  supply office, so that your                                                               
condenser is not  in the room. Our engineer tried  to avoid any                                                               
kind of structural  retrofit and is looking at  units that will                                                               
fit  in that  room  within the  space that  we  have and  avoid                                                               
construction costs. I certainly  appreciate your concerns about                                                               
having a  little room to  work with,  it was something  that we                                                               
talked  about but  did  not pursue  any  redesign,  as we  were                                                               
trying to avoid that.                                                                                                         
                                                                                                                              
REPRESENTATIVE DRUMMOND asked to continue.                                                                                    
                                                                                                                              
CHAIR  GUTTENBERG  said  Representative Drummond,  if  you  are                                                               
going to  come back with engineering  ideas, why don't  you put                                                               
them in  writing and give them  to Mr. Banaszak, because  we do                                                               
not even have the engineer report yet.                                                                                        
                                                                                                                              
REPRESENTATIVE DRUMMOND said understood, I will hold that.                                                                    
                                                                                                                              
CHAIR GUTTENBERG anything else? The  point is to have this work                                                               
done before  session starts, so  there is no disruption  in the                                                               
Capitol. Mr. Banaszak, I hope when  you come back you give us a                                                               
life  expectancy  of not  just  what  the  system is,  but  the                                                               
expansion  into the  use of the  next twenty  to thirty  years.                                                               
Computers might be  getting smaller, but they  might be getting                                                               
hotter and faster also, so we have  a good idea that we are not                                                               
building to capacity, but are  building out for twenty years of                                                               
capacity  as  well. Hopefully  that  will  come back  with  the                                                               
engineers and you will have that  for us. Hopefully, it will be                                                               
a half  hour meeting  the next  time we meet  and we  will just                                                               
vote  on that  issue.  Anything else?  Mr.  Banaszak any  other                                                               
questions?                                                                                                                    
                                                                                                                              
MR.  BANASZAK  replied nothing  from  my  end Mr.  Chairman,  I                                                               
appreciate that  and your points  are well taken. We  will have                                                               
those discussions with the engineer  to make sure we right size                                                               
this  for today's  needs but  then in  the future,  so we  will                                                               
address that in our next packet to the Council members.                                                                       
                                                                                                                              
10:42:08 AM                                                                                                                 
SENATOR  MACKINNON requested  and  CHAIR  GUTTENBERG granted  a                                                               
brief at ease.                                                                                                                
                                                                                                                              
10:44:35 AM                                                                                                                 
Returned from brief at ease.                                                                                                  
                                                                                                                              
CHAIR  GUTTENBERG  stated  we  are going  to  move  beyond  the                                                               
cooling system issue because it does not take a vote.                                                                         
                                                                                                                              
VIII. EXECUTIVE SESSION                                                                                                     
                                                                                                                              
10:44:59 AM                                                                                                                 
CHAIR  GUTTENBERG  moved  that   Legislative  Council  go  into                                                               
Executive  Session under Uniform  Rule 22(b)(1)(3),  discussion                                                               
of subjects  and matters that  may, by law,  be required  to be                                                               
confidential.  Any Legislators  not on  Council are  welcome to                                                               
stay.  The  following  staff   may  stay:  Jessica  Geary;  Tim                                                               
Banaszak, Megan  Wallace; Crystal Koeneman;  Alliana Salanguit;                                                               
Heather Carpenter; Juli Lucky;  Tina Strong; and Anne Rittgers.                                                               
We will take a brief at ease to clear the room.                                                                               
                                                                                                                              
REPRESENTATIVE DRUMMOND said Mr.  Chairman, you realize I could                                                               
not hear  you when  you went  to the  at ease,  do those  of us                                                               
online have to hang up and call back in?                                                                                      
                                                                                                                              
CHAIR GUTTENBERG replied, no. Please stay on the line.                                                                        
                                                                                                                              
10:46:23 AM                                                                                                                 
Brief at ease.                                                                                                                
                                                                                                                              
10:47:37 AM                                                                                                                 
Returned from brief at ease.                                                                                                  
                                                                                                                              
CHAIR GUTTENBERG said  I want to add Susan Wallen  to the list.                                                               
Without objection, we will go into Executive Session.                                                                         
                                                                                                                              
10:48:01 AM                                                                                                                 
Entered Executive Session                                                                                                     
                                                                                                                              
11:13:53 AM                                                                                                                 
Returned from Executive Session.                                                                                              
                                                                                                                              
CHAIR GUTTENBERG  requested a roll  call vote of who  is online                                                               
and to establish a quorum.                                                                                                    
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Edgmon,  Millett,   Ortiz,  Stutes,  Drummond,                                                               
        Coghill, Hoffman, Kelly, MacKinnon, Guttenberg                                                                        
                                                                                                                              
Eleven members present.                                                                                                       
                                                                                                                              
11:15:12 AM                                                                                                                 
SENATOR MACKINNON  moved that  Legislative Council  approve the                                                               
amendment  to Haight  & Associates  Incorporated's contract  in                                                               
the amount of $23,064.67.                                                                                                     
                                                                                                                              
CHAIR GUTTENBERG  asked is there  any more  discussion? Hearing                                                               
none, please call the roll.                                                                                                   
                                                                                                                              
A roll call vote was taken.                                                                                                   
                                                                                                                              
YEAS:   Claman,  Edgmon,  Millett,   Ortiz,  Stutes,  Drummond,                                                               
        Coghill, Hoffman, Kelly, MacKinnon, Guttenberg                                                                        
                                                                                                                              
NAYS: None                                                                                                                    
                                                                                                                              
The motion passed 11-0.                                                                                                       
                                                                                                                              
CHAIR  GUTTENBERG said  there was  a  request to  move item  c.                                                               
Session Per Diem  Policy Discussion to the next  meeting and we                                                               
will do that. Whatever action we  do take will take effect next                                                               
legislative session  anyway, and the  purpose of doing  that at                                                               
this  point  was  to  advance  a  recommendation  to  the  next                                                               
legislature to  take action  because the per  diem does  not go                                                               
into effect  until then. It is  not time sensitive for  us, but                                                               
it is something we should address for the next legislature.                                                                   
                                                                                                                              
IX. ADJOURNMENT                                                                                                             
Is  there any  other business  to come  before the  Legislative                                                               
Council?  Anybody else?  Anyone online?  With that  I will  say                                                               
that we are  adjourned and thank the members  for participating                                                               
and thank you for coming.                                                                                                     
                                                                                                                              
11:17:04 AM                                                                                                                 

Document Name Date/Time Subjects
180921 LEC Agenda.pdf JLEC 9/21/2018 9:00:00 AM
180626 Council Minutes.DOC JLEC 9/21/2018 9:00:00 AM
180806 Council Minutes.doc JLEC 9/21/2018 9:00:00 AM
Sanctioning of a Charitable Event - Kenai River Classic.pdf JLEC 9/21/2018 9:00:00 AM
Sanctioning of a Charitable Event - Kenai River Women's Classic.pdf JLEC 9/21/2018 9:00:00 AM
180908 LIO Staffing REVISED.pdf JLEC 9/21/2018 9:00:00 AM
180911 Homer Office Space Renewal.pdf JLEC 9/21/2018 9:00:00 AM
180911 Eagle River Office Space Renewal.pdf JLEC 9/21/2018 9:00:00 AM
180912 Security Camera Haight.pdf JLEC 9/21/2018 9:00:00 AM
180912 LEC Memo Interim Memoriams.pdf JLEC 9/21/2018 9:00:00 AM
180911 Capitol AC Cooling Memo.pdf JLEC 9/21/2018 9:00:00 AM
180912 Session Per Diem.pdf JLEC 9/21/2018 9:00:00 AM
180919 Legal Memo - Per Diem.pdf JLEC 9/21/2018 9:00:00 AM
180912 Per Diem draft update option 1.pdf JLEC 9/21/2018 9:00:00 AM
180912 Per Diem draft update option 2.pdf JLEC 9/21/2018 9:00:00 AM
Session Per Diem v2.pdf JLEC 9/21/2018 9:00:00 AM