Legislature(2017 - 2018)HOUSE FINANCE 519

06/20/2017 01:00 PM LEGISLATIVE COUNCIL

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Audio Topic
01:05:13 PM Start
02:18:38 PM Adjourn
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ Ratification of Charitable Events: TELECONFERENCED
- 25th Annual Coal Classic Golf Tournament
- Midnight Sun Charity Shoot
- Musical Fundraiser for Twin Lakes Playground
Contract Approval:
- Office of Victims' Rights Lease Renewal
- Juneau Storage Lease Renewal
EXECUTIVE SESSION
               ALASKA STATE LEGISLATURE                                                                                       
                  LEGISLATIVE COUNCIL                                                                                         
                     JUNE 20, 2017                                                                                            
                       1:05 PM                                                                                                
                                                                                                                              
MEMBERS PRESENT                                                                                                               
                                                                                                                              
Representative Sam Kito, Chair                                                                                                
Senator Bert Stedman, Vice Chair                                                                                              
Representative Bryce Edgmon                                                                                                   
Representative David Guttenberg                                                                                               
Representative Dan Ortiz                                                                                                      
Representative David Eastman, Minority Alternate                                                                              
Senator Pete Kelly                                                                                                            
Senator Anna MacKinnon                                                                                                        
Senator Cathy Giessel, Alternate                                                                                              
                                                                                                                              
MEMBERS ON TELECONFERENCE                                                                                                     
                                                                                                                              
Representative Matt Claman                                                                                                    
Representative Louise Stutes                                                                                                  
Senator Kevin Meyer                                                                                                           
Senator Peter Micciche                                                                                                        
Senator Gary Stevens                                                                                                          
                                                                                                                              
MEMBERS ABSENT                                                                                                                
                                                                                                                              
Representative Charisse Millett                                                                                               
Representative Harriet Drummond, Majority Alternate                                                                           
Senator Lyman Hoffman                                                                                                         
                                                                                                                              
AGENDA                                                                                                                        
                                                                                                                              
APPROVAL OF AGENDA                                                                                                            
RATIFICATION OF CHARITY EVENTS                                                                                                
CONTRACT APPROVALS                                                                                                            
EXECUTIVE SESSION                                                                                                             
                                                                                                                              
SPEAKER REGISTER                                                                                                              
                                                                                                                              
Tina Strong, Procurement Officer, Legislative Affairs                                                                         
  Agency                                                                                                                      
      1:05:13 PM                                                                                                            
                                                                                                                              
  I. CHAIR SAM KITO called the Legislative Council meeting to                                                               
      order at 1:05 p.m. in Room 519 (House Finance) of the State                                                             
      Capitol. Present at the call were Representatives Edgmon,                                                               
      Guttenberg, Ortiz, Eastman (alternate), and Kito; Senators                                                              
      Kelly,  MacKinnon,  Giessel  (alternate),  and  Stedman.                                                                
      Representatives  Claman,  Stutes,  and  Senators  Meyer,                                                                
      Micciche,  and Stevens  were  present on  teleconference.                                                               
      Representatives Millett  and  Drummond  (alternate), and                                                                
      Senator Hoffman were absent.                                                                                            
                                                                                                                              
 II. APPROVAL OF AGENDA                                                                                                     
                                                                                                                              
      VICE CHAIR STEDMAN moved that Legislative Council approve                                                               
      the agenda.                                                                                                             
                                                                                                                              
      The motion was approved without objection.                                                                              
                                                                                                                              
III. RATIFICATION OF CHARITABLE EVENTS                                                                                      
       a. 25th Annual Coal Classic Golf Tournament                                                                          
       b. Midnight Sun Charity Shoot                                                                                        
       c. Musical Fundraiser for Twin Lakes Playground                                                                      
                                                                                                                              
      1:07:28 PM                                                                                                            
      VICE CHAIR STEDMAN moved that  Legislative Council ratify                                                               
      the Chair's sanctioning of the following charitable events                                                              
      per AS 24.60.080(a)(2)(B): 25th Annual Coal Classic Golf Tournament Midnight Sun Charity Shoot Musical Fundraiser for Twin Lakes Playground                                                                           
                                                                                                                              
      The motion passed without objection.                                                                                    
                                                                                                                              
 IV. CONTRACT APPROVALS                                                                                                     
      a. Office of Victims' Rights Lease Renewal                                                                            
      b. Juneau Storage Lease Renewal                                                                                       
                                                                                                                              
      a. Office of Victims' Rights Lease Renewal                                                                            
                                                                                                                              
      TINA STRONG, Procurement Officer for  Legislative Affairs                                                               
      Agency, stated that the original lease extension agreement                                                              
      between the Legislative Affairs Agency and L92, LLC, for                                                                
      office space currently occupied by the Office of Victims'                                                               
      Rights was  for five  years beginning July 1,  2008, and                                                                
      terminating June  30, 2013.  There were  five  additional                                                               
      renewals of  lease  available under the  lease  extension                                                               
      agreement: each for a one year period.                                                                                  
We have exercised four of the five renewals. Renewal No. 4                                                                    
expires on June 30, 2017. Office of Victims' would like to                                                                    
proceed with Renewal No. 5 for  the period July 1, 2017,                                                                      
through June 30, 2018. If Legislative Council approves this                                                                   
Renewal No.  5, there  will be  no  more renewal options                                                                      
available. Next year we will need  to go out to  bid for                                                                      
office space or pursue AS 36.30.083 for an additional lease                                                                   
extension. This lease exceeds $35,000 in one fiscal year;                                                                     
therefore, Legislative Council's approval is required.                                                                        
                                                                                                                              
1:09:51 PM                                                                                                                  
VICE CHAIR STEDMAN moved that Legislative Council approve                                                                     
the lease extension with L92, LLC, for the period July 1,                                                                     
2017, through June 30, 2018, in the amount of $54,179.64.                                                                     
                                                                                                                              
The motion passed without objection.                                                                                          
                                                                                                                              
b. Juneau Storage Lease Renewal                                                                                             
                                                                                                                              
MS. STRONG spoke to this item as well. She said that the                                                                      
original lease extension agreement between the Legislative                                                                    
Affairs  Agency and  Goldstein Improvement  Company, for                                                                      
storage space  in  Juneau, Alaska,  was  for five  years                                                                      
beginning July 1,  2011, and terminating June  30, 2016.                                                                      
There were  five additional renewals of  lease available                                                                      
under the lease extension agreement: each for a one year                                                                      
period. We have exercised one of the five renewals. Renewal                                                                   
No. 1 expires on June 30, 2017. The Agency would like to                                                                      
proceed with Renewal No. 2 for  the period July 1, 2017,                                                                      
through June 30, 2018. If Legislative Council approves this                                                                   
Renewal No. 2, this will leave three more renewals of lease                                                                   
available under the agreement. This lease exceeds $35,000                                                                     
in  one  fiscal  year;  therefore, Legislative Council's                                                                      
approval is required.                                                                                                         
                                                                                                                              
DISCUSSION FOLLOWED regarding items being stored at this                                                                      
location: supplies that could not be stored at the Capitol,                                                                   
maintenance tools  and  supplies, Information Technology                                                                      
supplies, accounting and  other  files required by  file                                                                      
retention schedules, Legislator items for both interim and                                                                    
session, etc. Discussion continued about file management,                                                                     
the  possibility of digitizing hard  copy files to  meet                                                                      
retention schedule  requirements; work that  had already                                                                      
occurred to consolidate items; large orders to save money                                                                     
to  ensure there are  supplies on-hand for  session; the                                                                      
location and whether going out to bid for space would be                                                                      
better; and  a  suggestion for  a  master  file list  of                                                                      
digitized items so Legislators and staff would not have to                                                                    
visit the Legislative Library.                                                                                                
                                                                                                                              
      Additionally, Senator MacKinnon requested a tour and the                                                                
      option to look in  boxes to see what could be  digitized.                                                               
      Vice Chair Stedman noted that the lease cost was $3,000 per                                                             
      month and that would be about the price of a rental house.                                                              
                                                                                                                              
      There being no further discussion, the Chair called for a                                                               
      motion.                                                                                                                 
                                                                                                                              
      1:18:15 PM                                                                                                            
      VICE CHAIR STEDMAN moved that Legislative Council approve                                                               
      the lease extension with Goldstein Improvement Company for                                                              
      the period July  1, 2017, through June 30,  2018, in the                                                                
      amount of $37,688.79.                                                                                                   
                                                                                                                              
      The motion passed without objection.                                                                                    
                                                                                                                              
  V. EXECUTIVE SESSION                                                                                                      
                                                                                                                              
      1:18:50 PM                                                                                                            
      VICE CHAIR STEDMAN moved that Legislative Council go into                                                               
      executive session to consider a matter made confidential by                                                             
      the Legislative Council Records Policy, under Uniform Rule                                                              
      22(b)(2)(3). Within the motion, he requested the room be                                                                
      cleared except for any Legislators not on Council, as well                                                              
      as the following staff, who can remain in the room or on                                                                
      teleconference:                                                                                                         
                                                                                                                              
      Crystal Koeneman, Staff to Chair Kito                                                                                   
      Randy Ruaro, Staff to Vice Chair Stedman                                                                                
      Doug Gardner, Legal Services Director                                                                                   
      Sant? Lesh, Recorder                                                                                                    
      Jessica Geary, Finance Manager                                                                                          
      Emily Nauman, Legal Staff                                                                                               
      Steve Daigle, Chief of Security                                                                                         
                                                                                                                              
      The motion passed without objection.                                                                                    
                                                                                                                              
      SENATOR MICCICHE noted that those who are not Legislators                                                               
      should not  remain on  teleconference. Council went into                                                                
      Executive Session.                                                                                                      
                                                                                                                              
      Legislative Council came out of executive session, did not                                                              
      take any action, and adjourned at 2:18 p.m.                                                                             
                                                                                                                              
      2:18:38 PM                                                                                                            
                                                                                                                              
                                                                                                                              

Document Name Date/Time Subjects
Charitable Event - Coal Classic.pdf JLEC 6/20/2017 1:00:00 PM
Charitable Event - Midnight Sun Charity Shoot.pdf JLEC 6/20/2017 1:00:00 PM
Charitable Event - Rockin the Park.pdf JLEC 6/20/2017 1:00:00 PM
170620 Agenda.pdf JLEC 6/20/2017 1:00:00 PM